Text_string: The text string or sentence for which you want to count total words. It can be: 1. The text string enclosed in quotation marks; 2. Or a reference to a cell containing the text string.
How to use this formula?
Supposing you have a list with different sentences in each cell, and want to count the number of words for each cell and return the results. Please do as follows.
1. Select a blank cell to output the result.
2. Enter the below formula into it and press the Enter key.
3. Select the first result cell, drag the Fill Handle to apply the formula to other cells. See screenshot:
How this formula works?
1. LEN(SUBSTITUTE(B5," ","")): First, the SUBSTITUTE function removes all spaces from the specific cell (all spaces in the cell will be replaced with empty text string). After that, the LEN function calculates the length of the text string without spaces. Here the result is 19.
2. LEN(TRIM(B5)): If there are extra spaces in B5, the TRIM function will remove them and only keep a single space between words. And then the LEN function calculates the length of the text string in B5 with spaces and return 23.
3. LEN(TRIM(B5))-LEN(SUBSTITUTE(B5," ",""))+1: Now the length of the string with spaces (23) subtracts the string length without spaces (19), and as the number of words is equal to the number of spaces + 1, we need to add 1 to the final word count. Here the total words are 5.
Count number of characters in a cell in Excel The total characters not only includes all letters, but also all spaces, punctuation marks and symbols in the cell. Follow this tutorial to easily count the total characters in a cell with the LEN function in Excel.
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