Excel Formula: Extract first and last name from e-mail address

This tutorial introduces the formulas to extract first name and last name from given email addresses into separate cells as below screenshot shown, also, it provides the example to explain the arguments and parts of the formulas.

Extract first name

Generic formula:

Arguments

How this formula work

To extract first name from the email address in cell B3, please use below formula:

Press Enter key.

Explanation

FIND function: to find the start position of a character or text in a given text string. The formula FIND("_",B3) finds the position of character “_” in the cell B3, returns 4.

LEFT function: extract text from left side of the given text string based on the given text length. Formula LEFT(B3,FIND("_",B3)-1) can be seen as LEFT(B3,4-1), extract first 3 characters from the text in cell B3.

Extract last name

Generic formula

Argument

How this formula work

To extract last name from the email address in cell B3, please use below formula:

Press Enter key.

Explanation

FIND function: to find the start position of a character or text in a given text string.

LEN function: count the number of a text string.

RIGHT function: to extract text from right side.

The formula RIGHT(B3,LEN(B3)-FIND("_",B3)) can be seen as:
=RIGHT(B3,LEN(B3)-4)
=RIGHT(B3,17)
="Smith@kutools.com"

Then FIND("@",RIGHT(B3,LEN(B3)-FIND("_",B3))) can be seen as
=FIND("@","Smith@kutools.com")
="6"

LEFT function: extract text from left side of the given text string based on the given text length. The formula LEFT(RIGHT(B3,LEN(B3)-FIND("_",B3)),FIND("@",RIGHT(B3,LEN(B3)-FIND("_",B3)))-1) can be seen as these:
=LEFT(RIGHT(B3,LEN(B3)-FIND("_",B3)),6-1)
=LEFT("Smith@kutools.com",5)
="Smith"

Remark

If you want to extract first and last name with first letter uppercase, you can add the PROPER function in the front of above formulas, such as:

=PROPER(LEFT(B3,FIND("_",B3)-1))
=PROPER(LEFT(RIGHT(B3,LEN(B3)-FIND("_",B3)),FIND("@",RIGHT(B3,LEN(B3)-FIND("_",B3)))-1))

Sample File

Click to download sample file

Relative Formulas

• Extract from right until character
  Here introduces the formula to extract text from right side of a given text until a specified character.
• Trim Text To N Words
  Here introduces the formula to extract n words from left side of a text string.
• Add leaing zeros to fix length
  This tutorial provides formulas to add leading zero to make the text at the same length.
• Add dashes to phone number
  To add dashes to phone number, you can use a formula to solve it in Excel.

Relative Functions

• RIGHT function
  Extract text from right side.
• LEFT function
  Extract text from left side of text string.
• LEN function
  Get the number of characters in the text.
• SEARCH function
  Find the position of a specific character or substring from the given text string.
• FIND function
  Find a string within another string

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