How to summarize data from worksheets / workbooks into one worksheet?

Supposing you have a workbook which contains multiple worksheets, and each worksheet has the identical layout. And now you need to merge the multiple worksheets and calculate the final results into a master worksheet, how could you consolidate or summarize data from multiple worksheets or workbooks into a master worksheet? Here, I will introduce you some quick tricks to solve it.

Summarize data from multiple worksheets/workbooks into one worksheet with Consolidate function

Summarize data from multiple worksheets/workbooks into one worksheet with Kutools for Excel

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arrow blue right bubble Summarize data from multiple worksheets/workbooks into one worksheet with Consolidate function


This Consolidate feature combines values and do some calculations from multiple worksheets or workbooks into one worksheet. In the following example, I want to summarize the total score of four terms for each student. See screenshots:

The score of first term:

doc-summarize-multiple-worksheets1

The score of second term:

doc-summarize-multiple-worksheets2

The score of third term:

doc-summarize-multiple-worksheets3

The score of fourth term:

doc-summarize-multiple-worksheets4

Now I can use the Consolidate function to summarize the data from multiple worksheets into single worksheet, please do as follows:

1. Create a new workbook that you want to put the consolidated data, then click Data > Consolidate, see screenshot:

doc-summarize-multiple-worksheets5

2. In the Consolidate dialog box, select Sum (as we want to show sum of values for consolidation ) from Function option, then click button1button from Reference to select the range that you want to summarize, and then click Add button to add the range reference to the All references list box. See screenshot:

doc-summarize-multiple-worksheets6

3. Using the same way to add other ranges to the All references list box. If your data contains labels for top row and left column, please check Top row and Left column under Use labels in. You can also enable Create links to source data option, for linking the source data(this option is applied to new workbook ), see screenshot:

doc-summarize-multiple-worksheets7

4. Click OK to finish this operation. All the data from the worksheets has been added-up into a new worksheet. At the same time, it creates links for the consolidated data, which updates automatically when the source data changes.

doc-summarize-multiple-worksheets8


arrow blue right bubble Summarize data from multiple worksheets/workbooks into one worksheet with Kutools for Excel

If you are not familiar with the Consolidate function in Excel, here I will recommend you an easy and multi-functional tool-Kutools for Excel. With its Combine feature, you can quickly summarize the data from multiple worksheets or workbooks into one master worksheet.

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After installing Kutools for Excel, please click Enterprise > Combine. See screenshot:

doc-summarize-multiple-worksheets9

1. In the Combine Worksheets wizard, select Consolidate and calculate values across multiple workbooks into one worksheet. See screenshot:

doc-summarize-multiple-worksheets10

2. On step2 of wizard, all the opened workbooks and worksheets are listed in the list boxes, you can click Add button to add other files or folders that you want to consolidate. Click button1 button to select the range you want to summarize one by one. (By default, the used range is selected for each worksheet) See screenshot:

doc-summarize-multiple-worksheets11

3. After select the ranges, then continue to click Next button, on step3 of wizard, set the following settings:

  • (1.) Select the calculation type from the Function, in this example, I choose Sum.
  • (2.) Check the Top row, Left column if your source data contains the corresponding labels.
  • (3.) Check the Create links to source data option if you want the consolidation to be updated automatically when the source data are changed. See screenshot:

doc-summarize-multiple-worksheets12

4. And then click Finish button, and you will be asked if you want to save this scenario. If you want to save this scenario, please click Yes, and enter the name of the scenario, (see following screenshots), if you don’t want to save this scenario, please click No. When you want to use this scenario, you just only need to click Scenario button to choose the name of the scenario you need on step2 wizard.

doc-summarize-multiple-worksheets13 -2 doc-summarize-multiple-worksheets14

And then all the data from the worksheets has been summarized into one worksheet of a new workbook. And the consolidated data is added the links as well. See screenshot:

doc-summarize-multiple-worksheets15

Notes:

1. With the above two methods, you can also do other calculations, such as Average, Count, Max, Min and so on.

2. Both the two features also can be applied to multiple workbooks for consolidation.

If you want to know more about this feature, please click Consolidate and calculate values across multiple workbooks into one worksheet.


Related articles:

How to combine multiple workbooks to one workbook in Excel?

How to merge worksheets / workbooks into one worksheet?

How to combine worksheets of same name into one worksheet?


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  • To post as a guest, your comment is unpublished.
    dezignextllc@gmail.com · 1 years ago
    What are the advantages of using the Kutools method over a standard Consolidate function in Excel?
  • To post as a guest, your comment is unpublished.
    meetu · 2 years ago
    i need this excel sheets, multiple consalidated and dashboards, pivot tables, slicers etc
  • To post as a guest, your comment is unpublished.
    d s shivarudraiah · 4 years ago
    i need this excel sheets, multiple consalidated and dashboards, pivot tables, slicers etc