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How to only copy formatting from a range to another in Excel?

Author: Sun Last Modified: 2020-05-26

When you only want to copy the cell formatting from a range, how can you get it done quickly? This tutorial introduces quick cuts for you to easily copy formatting only.

Copy formatting only with Format Painter in Excel

Copy formatting only with VBA

Copy formatting only with Kutools for Excel good idea3


Copy formatting only with Format Painter in Excel

In Excel, you can copy cells' formatting only with the Format Painter tool.

1. Select a range which contains the cells' format you want to copy. See screenshot:

2. Applying Format Painter by clicking it under the Home tab, see screenshot:

3. Select a blank cell and click it, only the cells' formatting is pasted. See screenshot:

Note: Format Painter also can copy formatting only to another worksheet.


Copy formatting only with VBA

The following macros also can help you to copy cells' formatting only.

1. Hold ALT button and press F11 on the keyboard to open a Microsoft Visual Basic for Application window.

2. Click Insert > Module, and copy the VBA into the module.

VBA: Copy cell formatting only:

Sub CopyFormat()
'Update 20130815
Dim CopyRng As Range, PasteRng As Range
xTitleId = "KutoolsforExcel"
Set CopyRng = Application.Selection
Set CopyRng = Application.InputBox("Ranges to be copied :", xTitleId, CopyRng.Address, Type:=8)
Set PasteRng = Application.InputBox("Paste to (single cell):", xTitleId, Type:=8)
CopyRng.Copy
PasteRng.Parent.Activate
PasteRng.PasteSpecial xlPasteFormats
Application.CutCopyMode = False
End Sub

3. Click Run button or press F5 to run the VBA. There is a dialog displayed on the screen, and you should select the cells you want to copy formatting. See screenshot:

4. Click Ok and another dialog is displayed for you to select a cell to paste the formatting. See screenshot:

6. Click Ok, then the cells' formatting is pasted in the selected cell. See screenshot:

 Note: With this VBA code, you can paste only the formatting into other worksheets that you want.


Copy formatting only with Kutools for Excel

Have Kutools for Excel installed, the Copy Ranges function can help you quickly and easily copy cells' formatting only.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

Please apply Copy Ranges function by clicking Kutools > Copy Ranges. See screenshot:

doc only copy formatting 9

1. Select the cells you want to copy the formatting.

2. Click Kutools > Copy Ranges, a dialog is displayed in the screen, check Formats option under Paste special, see screenshot:

3. And click OK. Another dialog is displayed for you to select a cell to paste the result. See screenshot:

4. Click Ok, and only the formatting is pasted in the selected cell. See screenshot:

Note: You also can copy and paste cells' formatting between two spreadsheets. If you want to copy the row height and column width, too, you can check Including row height and Including column width box in the Copy Multiple Ranges dialog.

With Kutools for Excel' Copy Ranges, you can only copy values, formulas or comments as well.

Tip.If you want to count or sum cells based on colors, please try to use the Kutools for Excel’s Count by Color as shown in the following screenshot. It’s full function without limitation in 30 days, please download and have a free trial now.

Count by Color

In some cases, you may have a range of calues with multiple colors, and what you want is to count/sum values based on same color, how can you quickly calculate?
With Kutools for Excel's Count by Color, you can quickly do many calculations by color, and also can generate a report of the calculated result.
doc count by color

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