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How to extract postcode from address list in Excel?

Author: Sun Last Modified: 2014-05-29

There is a list of full addresses including postcodes of your customers in Excel, and now you want to extract only the zip codes from these addresses, do you have any better way than extracting them one by one? Here, I tell you the quick ways to mass extract multiple zip codes only at a time in Excel.

Extract postcode with formula in Excel

Extract postcode with VBA in Excel

arrow blue right bubble Extract postcode with formula in Excel

In most of cases, the postcode in not longer than 8 characters.

Select a blank cell and type this formula =MID(A1,FIND("zzz",SUBSTITUTE(A1," ","zzz",SUMPRODUCT(1*((MID(A1,ROW(INDIRECT("1:"&LEN(A1))),1))=" "))-1))+1,LEN(A1)) (A1 is the cell you want to extract postcode from), press Enter button and fill the range you want by dragging the fill handle. Now you can see only postcodes are extracted from the list.

arrow blue right bubble Extract postcode with VBA in Excel

There is a VBA that can extract postcodes from full addresses quickly in Excel.

1. Select a cell of the column you want to select and press Alt + F11 to open the Microsoft Visual Basic for Applications window.

2. In the pop-up window, click Insert > Module, then paste the following VBA code into the module.

VBA: Extract zip codes only

Sub ExtractPostCode()
Dim Rng As Range
Dim WorkRng As Range
On Error Resume Next
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
For Each Rng In WorkRng
    xValue = Split(Rng.Value, " ")
    For i = LBound(xValue) To UBound(xValue)
        If xValue(i) Like "[A-Z]*#*" Then
            Rng.Value = xValue(i) & " " & xValue(i + 1)
            Exit For
        End If
End Sub

3. Then click Run button and select the range you want to extract zip codes only from. See screenshot:

4. Click OK, you can see the only the zip codes are reserved in the range.


(1) Running the above VBA will change your original data, you’d better to copy and save them firstly.

(2) This VBA macro is not able to extract the zip codes whose first part contains letters only, such as “1513 4th St NW, Washington, DC 20001”.

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