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How to check the size of each worksheet of workbook?

Supposing you have a large workbook which contains multiple worksheets, and now, you want to find out the size of each worksheet to determine which sheet need to be reduced. Are there any quick methods to deal with this task?

Check the size of each worksheet with VBA code

Check the size of each worksheet with Kutools for Excel

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arrow blue right bubble Check the size of each worksheet with VBA code

With the following VBA code, you can quickly get the size of each worksheet in your workbook. Please do as this:

1. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Check the size of each worksheet in a workbook< /p>

Sub WorksheetSizes()
'Update 20140526
Dim xWs As Worksheet
Dim Rng As Range
Dim xOutWs As Worksheet
Dim xOutFile As String
Dim xOutName As String
xOutName = "KutoolsforExcel"
xOutFile = ThisWorkbook.Path & "\TempWb.xls"
On Error Resume Next
Application.DisplayAlerts = False
Err = 0
Set xOutWs = Application.Worksheets(xOutName)
If Err = 0 Then
    xOutWs.Delete
    Err = 0
End If
With Application.ActiveWorkbook.Worksheets.Add(Before:=Application.Worksheets(1))
    .Name = xOutName
    .Range("A1").Resize(1, 2).Value = Array("Worksheet Name", "Size")
End With
Set xOutWs = Application.Worksheets(xOutName)
Application.ScreenUpdating = False
xIndex = 1
For Each xWs In Application.ActiveWorkbook.Worksheets
    If xWs.Name <> xOutName Then
        xWs.Copy
        Application.ActiveWorkbook.SaveAs xOutFile
        Application.ActiveWorkbook.Close SaveChanges:=False
        Set Rng = xOutWs.Range("A1").Offset(xIndex, 0)
        Rng.Resize(1, 2).Value = Array(xWs.Name, VBA.FileLen(xOutFile))
        Kill xOutFile
        xIndex = xIndex + 1
    End If
Next
Application.ScreenUpdating = True
Application.Application.DisplayAlerts = True
End Sub

3. Then press F5 key to execute this code, and a new worksheet named KutoolsforExcel will be inserted into the current workbook which contains each worksheet name and file size, and the unit is Bit. See screenshot:

doc-check-sheet-size1

arrow blue right bubble Check the size of each worksheet with Kutools for Excel

If you have Kutools for Excel, with its Split Workbook utility, you can split the whole workbook into separate files, and then go to the specific folder to check the size of each file.

Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 30 days. Get it Now.

After installing Kutools for Excel, do with following steps:

1. Open the workbook you want to check the size of its each worksheet, and click Enterprise > Workbook Tools > Split Workbook, see screenshot:

doc-check-sheet-size1

2. In the Split Workbook dialog, check all the worksheets and click Split button, and then specify a folder to put the new workbook files. See screenshots:

doc-check-sheet-size3
-1
doc-check-sheet-size4

3. And then each worksheet of your current workbook will be saved as separated Excel file, you can go to your specific folder to check the size of each workbook.

doc-check-sheet-size1

To know more about this Split Workbook feature.

Related articles:

How to split a workbook to separate Excel files in Excel?

How to export and save sheets and worksheets as new workbook in Excel?

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  • To post as a guest, your comment is unpublished.
    Juliana · 9 months ago
    Very VeryVeryVeryVery helpful.
    Thank you!!
  • To post as a guest, your comment is unpublished.
    Ben S. · 3 years ago
    ' Part 3 of 3
    '--- paste break ---

    ' Format the output sheet
    Application.Sheets(xOutName).Activate
    Columns("B:B").Select
    Selection.NumberFormat = "#,##0_);(#,##0)"
    Columns("A:B").Select
    Columns("A:B").EntireColumn.AutoFit
    Range("A1").Select
    ' Even better, format it as a table.
    ActiveSheet.ListObjects.Add(xlSrcRange, Range("A1:B" & xIndex), , xlYes).Name = "WorksheetSizes"

    Application.ScreenUpdating = True
    Application.Application.DisplayAlerts = True
    Application.StatusBar = ""
    Application.Cursor = xlDefault

    Exit Sub

    ErrorHandler:

    MsgBox "Error #" & Err.Number & " - " & Err.Description & vbCrLf & "in procedure WorksheetSizes"

    End Sub
  • To post as a guest, your comment is unpublished.
    Ben S. · 3 years ago
    ' Part 2 of 3

    '--- paste break ---

    xWs.Visible = xlSheetVisible
    ' xOutFile = ThisWorkbook.Path & "\" & xWs.Name & ".xls"
    xWs.CopyQ
    Application.ActiveWorkbook.SaveAs xOutFile
    Application.ActiveWorkbook.Close SaveChanges:=False
    Set rng = xOutWs.Range("A1").Offset(xIndex, 0)
    rng.Resize(1, 2).Value = Array(xWs.Name, VBA.FileLen(xOutFile))
    Kill xOutFile

    xIndex = xIndex + 1
    End If
    Next

    ' Repeat the above for chart sheets.
    For Each xWs In Application.ActiveWorkbook.Charts
    If xWs.Name xOutName Then
    Application.StatusBar = "Calculating Worksheet Sizes, Sheet " & xIndex & " of " & ActiveWorkbook.Worksheets.count - 1 & " - " & xWs.Name
    Debug.Print "Calculating Worksheet Sizes, Sheet " & xIndex & " of " & ActiveWorkbook.Worksheets.count - 1 & " - " & xWs.Name
    DoEvents ' include this so CTRL+Break can be detected.

    xWs.Visible = xlSheetVisible

    xOutFile = ThisWorkbook.Path & "\" & xWs.Name & ".xls"

    xWs.Copy
    Application.ActiveWorkbook.SaveAs xOutFile
    Application.ActiveWorkbook.Close SaveChanges:=False
    Set rng = xOutWs.Range("A1").Offset(xIndex, 0)
    rng.Resize(1, 2).Value = Array(xWs.Name, VBA.FileLen(xOutFile))
    'Kill xOutFile

    xIndex = xIndex + 1
    End If
    Next

    '--- paste break ---
  • To post as a guest, your comment is unpublished.
    Ben S. · 3 years ago
    Here is a copy of the routine with a few enhancements I added. I had to break it into multiple posts due to the site limits.

    Public Sub WorksheetSizes()
    'Update 20140526
    ' https://www.extendoffice.com/documents/excel/1682-excel-check-size-of-each-sheet.html
    '
    ' BS 4/4/2016: Modified to have a status bar and format the output.
    ' Fixed for hidden sheets that caused it to crash.
    ' Added support for Chart sheets

    Dim xWs As Object ' Worksheet or Chart
    Dim rng As Range
    Dim xOutWs As Worksheet
    Dim xOutFile As String
    Dim xOutName As String
    Dim xIndex As Long
    On Error GoTo ErrorHandler

    Application.Cursor = xlWait

    xOutName = "KutoolsforExcel"
    xOutFile = ThisWorkbook.Path & "\TempWb.xls"
    On Error Resume Next
    Application.DisplayAlerts = False
    Err = 0
    Set xOutWs = Application.Worksheets(xOutName)
    If Err = 0 Then
    xOutWs.Delete
    Err = 0
    End If
    With Application.ActiveWorkbook.Worksheets.Add(Before:=Application.Worksheets(1))
    .Name = xOutName
    .Range("A1").Resize(1, 2).Value = Array("Worksheet Name", "Size")
    End With
    Set xOutWs = Application.Worksheets(xOutName)
    Application.ScreenUpdating = False
    xIndex = 1

    Debug.Print ThisWorkbook.Path

    For Each xWs In Application.ActiveWorkbook.Worksheets
    If xWs.Name xOutName Then
    Application.StatusBar = "Calculating Worksheet Sizes, Sheet " & xIndex & " of " & ActiveWorkbook.Worksheets.count - 1 & " - " & xWs.Name
    Debug.Print "Calculating Worksheet Sizes, Sheet " & xIndex & " of " & ActiveWorkbook.Worksheets.count - 1 & " - " & xWs.Name
    DoEvents ' include this so CTRL+Break can be detected.
    '--- paste break ---
  • To post as a guest, your comment is unpublished.
    Bob M · 3 years ago
    Hey Ben,
    Could you repaste the whole string of text with items #2 and #4 from your email added in? MY VBA knowledge is pretty limited and I'm not sure exactly where to add them into the For loop. My workbook has a number of hidden sheets and keeps crashing during the macro execution.

    Thanks,
    Bob
  • To post as a guest, your comment is unpublished.
    Ben S. · 3 years ago
    Thanks for providing the code snippet to the public. It's one of the better routines I found. Here are a few tweaks to it:
    1) Add "Dim xIndex as Long" to the top if you're using Option Explicit.
    2) Add this inside the For loop to handle hidden sheets (otherwise it crashes): xWs.Visible = xlSheetVisible
    3) If you have full page "chart" sheets, you need to copy the code for the loop and iterate through the Application.ActiveWorkbook.Charts collection. If you do this, change the declaration of xWs from "Sheet" to "Object".
    4) For a cheap status indicator (or for debugging issues) add this line inside the For loop: Debug.Print "Calculating Worksheet Sizes, Sheet " & xIndex & " of " & ActiveWorkbook.Worksheets.count - 1 & " - " & xWs.Name
  • To post as a guest, your comment is unpublished.
    Anand · 5 years ago
    Very helpful.
    Thank you!!