How to export and save each worksheet as separate new workbook in Excel?

Exporting and saving individual worksheets as separate workbooks in Excel is a common task, especially when sharing or organizing data. While manually copying and pasting worksheets into new workbooks is an option, it can be tedious and time-consuming, particularly for workbooks with multiple sheets. In this guide, we’ll explore several methods to achieve this step by step, helping you choose the best solution based on your needs and expertise.

Save worksheets as new workbook one by one with Move or Copy command

Using the "Move or Copy" command will help you export or copy one or several worksheets to a new workbook quickly.

Step 1: Select worksheet names from the tab bar. To select multiple worksheets, hold the "Ctrl" key and click the sheet tabs one by one.

Step 2: Right click the worksheet name, and click the "Move or Copy" from the context menu.

Step 3: In "Move or Copy" dialog box, select the "(new book)" item from the drop down list of "Move selected sheets to book".

Step 4: Then click "OK", now you have switched to the "new workbook" with exported or copied worksheets, click "File" > "Save" to save the new workbook.

Note: In the "Move or Copy" dialog box, there is a "Create a copy" option. If you do not check it, it will move the selected worksheets out of original workbook; if check it, it will copy selected worksheets.

Easily batch save worksheets as new workbook with Kutools for Excel

If you have multiple worksheets needed to be saved as separate workbook, the first method is not a good choice. And the VBA code below may be a little complicated for Excel beginners. Here you can use the "Split Workbook" utility of "Kutools for Excel" to easily batch save each worksheet of one workbook to separate new workbook.

After installing Kutools for Excel, click "Kutools Plus" > "Workbook" > "Split Workbook" to open the "Split Workbook" dialog box. And then configure as follows.

1. Check the worksheets you want to save as new workbooks. By default, all worksheets are checked.
2. It is optional to skip hidden and blank worksheets by checking the corresponding checkboxes in the "Options" section.
3. Click "OK".

   

4. A "Select Folder" dialog box pops up, you then need to select a destination folder to save the new workbooks and click the "Select Folder" button.

Then, the specified worksheets or all worksheets will be saved as separate new workbooks immediately.

Export and save worksheets as new workbook with VBA code

This following code will export every visible worksheet in a new workbook and save the workbook with the name of the original sheet in a newly created folder in the same path as the active workbook. Please do as following steps:

Step 1: Hold down the "ALT" + "F11" keys, and it opens the "Microsoft Visual Basic for Applications" window.

Step 2: Click "Insert" > "Module", and paste the following macro in the Module Window:

VBA : Export and save worksheets as new workbook in a new folder.

Sub SplitWorkbook()
'Updateby20200806
Dim FileExtStr As String
Dim FileFormatNum As Long
Dim xWs As Worksheet
Dim xWb As Workbook
Dim xNWb As Workbook
Dim FolderName As String
Application.ScreenUpdating = False
Set xWb = Application.ThisWorkbook

DateString = Format(Now, "yyyy-mm-dd hh-mm-ss")
FolderName = xWb.Path & "\" & xWb.Name & " " & DateString

If Val(Application.Version) < 12 Then
    FileExtStr = ".xls": FileFormatNum = -4143
Else
    Select Case xWb.FileFormat
        Case 51:
            FileExtStr = ".xlsx": FileFormatNum = 51
        Case 52:
            If Application.ActiveWorkbook.HasVBProject Then
                FileExtStr = ".xlsm": FileFormatNum = 52
            Else
                FileExtStr = ".xlsx": FileFormatNum = 51
            End If
        Case 56:
            FileExtStr = ".xls": FileFormatNum = 56
        Case Else:
            FileExtStr = ".xlsb": FileFormatNum = 50
        End Select
End If

MkDir FolderName

For Each xWs In xWb.Worksheets
On Error GoTo NErro
    If xWs.Visible = xlSheetVisible Then
    xWs.Select
    xWs.Copy
    xFile = FolderName & "\" & xWs.Name & FileExtStr
    Set xNWb = Application.Workbooks.Item(Application.Workbooks.Count)
    xNWb.SaveAs xFile, FileFormat:=FileFormatNum
    xNWb.Close False, xFile
    End If
NErro:
    xWb.Activate
Next

    MsgBox "You can find the files in " & FolderName
    Application.ScreenUpdating = True
End Sub

Step 3: Press the "F5" key to run this code. And a prompt box will pop up to tell you the location of the new exported workbooks, and all of the worksheets of the original workbook have been exported to some new separate workbooks which named original sheets in a new specific folder.

Demo: Export and save each sheet as new workbook

Related articles:

• Combine multiple workbooks to single workbook
• Save a selection as individual file
• Split a workbook to separate Excel files