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How to filter data by quarter in Excel?

As we all know, a quarter contains three months of a year. Supposing, you have a large worksheet which contains the sale data of a year, and now you want to filter the rows of a specific quarter – Quarter 3. That is to say, you need to filter three months (July, August and September) data, how could you deal with this task quickly and easily in Excel?

Filter data by quarter with Filter Function

Filter data by quarter with a helper column

Filter data by quarter with Kutools for Excel

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arrow blue right bubble Filter data by quarter with Filter Function


Fortunately, in Excel, there is a built-in feature called Filter can help you to quickly filter the data by quarter, please do as this:

1. Select the date column that you want to filter.

2. And then click Data > Filter.

doc-filter-by-quarter1

3. And adoc-filter-by-quarter2 button will be displayed at the right down corner of the header cell, click it, and then choose Date Filters > All Dates in the Period, and then click the Quarter that you want to filter out. See screenshot:

doc-filter-by-quarter1

4. And all the data which meet your criteria has been filtered out as following screenshot shown:

doc-filter-by-quarter1


arrow blue right bubble Filter data by quarter with a helper column

If you are not attention to the above feature in Excel, you can also apply a helper column to solve it.

1. Firstly, you need a formula to extract the Quarter name from the date, please enter this: =(TRUNC((MONTH(D2)-1)/3))+1, (D2 indicates the date that you want to convert to Quarter name )see screenshot:

doc-filter-by-quarter1

2. Then drag the fill handle over to the cell that you need to apply this formula, and all the Quarter names have been extracted as following screenshot shown, 1 stands for Quarter 1, 2 is Quarter 2, 3 is Quarter 3 and 4 is Quarter 4.

doc-filter-by-quarter1

3. And in this step, you can filter by this new column, click Data > Filter, and then click doc-filter-by-quarter2 button, from the context menu, check the Quarter which you want to filter. See screenshot:

doc-filter-by-quarter1

4. And then click OK button, all the rows which is belonged to the Quarter 3 have been filtered out.


arrow blue right bubble Filter data by quarter with Kutools for Excel

Besides the above two methods, here, I can introduce you a powerful utility-Kutools for Excel, with its Super Filter function, you can finish more complex filter problem.

Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 30 days. Get it Now.

1. Please apply Kutools for Excel by clicking Enterprise > Super Filter, see screenshot:

doc-filter-by-quarter1

2. In the popped out Super Filter dialog, do the following settings:

  • A: Click doc-filter-by-quarter10button to select the data range that you want to filter. (The default selection is your used range)
  • B: Select a relationship as you need.
  • C: Then choose your criteria from the condition box.

doc-filter-by-quarter1

3. After finishing setting the conditions, please click Filter button, and your specific Quarter data will be filtered out.

doc-filter-by-quarter1

Note: To recover the original data, you can click Clear button in Super Filter dialog.

To know more about this Super Filter feature.


Related articles:

How to filter dates by month with ignoring year in Excel?

How to filter data by multiple criteria in Excel?

How to filter only the whole or decimal numbers in Excel?

How to filter data begins with number or letter in Excel?


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