How to find and replace multiple values at once in Excel?

doc multiple find replace 1

As we all known, we can use Find and Replace function to find multiple same cell and replace them with a value as you need. But sometimes, you need to apply many-to-many replacement simultaneously. For example, I have a range of data, and now I want to replace all Apples to Red Apples, Oranges to Green Oranges, Bananas to Yellow Bananas and so on as following screenshots shown, do you have any good ideas to solve this task in Excel?

Find and replace multiple values at once with VBA code

Find and replace multiple values at once with VBA code

If you are tired of find and replace the values time and time again, the following VBA code can help you to replace multiple values with your needed texts at once.

1. Please create your conditions that you want to use which contain the original values and new values. See screenshot:

doc multiple find replace 2

2. Then hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.

3. Click Insert > Module, and paste the following code in the Module window.

VBA code: Find and replace multiple values at once

Sub MultiFindNReplace()
'Updateby Extendoffice
Dim Rng As Range
Dim InputRng As Range, ReplaceRng As Range
xTitleId = "KutoolsforExcel"
Set InputRng = Application.Selection
Set InputRng = Application.InputBox("Original Range ", xTitleId, InputRng.Address, Type:=8)
Set ReplaceRng = Application.InputBox("Replace Range :", xTitleId, Type:=8)
Application.ScreenUpdating = False
For Each Rng In ReplaceRng.Columns(1).Cells
    InputRng.Replace what:=Rng.Value, replacement:=Rng.Offset(0, 1).Value
Next
Application.ScreenUpdating = True
End Sub

4. Then press F5 key to run this code, in the popped out prompt box, please specify the data range that you want to be replaced the values with new values.

doc multiple find replace 3

5. Click OK, and another prompt box is displayed to remind you select the criteria which you are created in step 1. See screenshot:

doc multiple find replace 4

6. Then click OK, all the specific values have been replaced with the new values as you need immediately.

doc multiple find replace 5

Related articles:

How to find and replace specific text in text boxes?

How to find and replace text in chart titles in Excel?

How to find and replace text within comments in Excel?

How to change multiple hyperlink paths at once in Excel?

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Brendan · 4 months ago
This is pretty cool. Is there a way that we could change it to work across the whole Workbook instead of a specific range?
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sameer.x · 9 months ago
Running into an issue when an Original Value is a subset of another, is there a way to look for Exact Match or another workaround? See attached image for example, result cell highlighted red is the issue. In case the image doesn't work, here's a typed out modified version:
Original Value1: Call Option Risk | Replacing Value1: ^b^Call Option Risk^/b^
Original Value2: Index Call Option Risk | Replacing Value2: ^b^Index Call Option Risk^/b^
[as you can see, OV2 contains OV1 but is not an exact match]
Result of MultiFindNReplace() on OV2: Index ^b^Call Option Risk^/b^ [but I'm expecting ^b^Index Call Option Risk^/b^]

Thanks
- Multi find-replace.jpg
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  skyyang · 9 months ago
  
  Hello, sameer,
  May be the following code can solve your problem, please try it:
  
  Sub MultiFindNReplace()
  Dim Rng As Range
  Dim InputRng As Range, ReplaceRng As Range
  xTitleId = "KutoolsforExcel"
  Set InputRng = Application.Selection
  Set InputRng = Application.InputBox("Original Range ", xTitleId, InputRng.Address, Type:=8)
  Set ReplaceRng = Application.InputBox("Replace Range :", xTitleId, Type:=8)
  Application.ScreenUpdating = False
  For Each Rng In ReplaceRng.Columns(1).Cells
  InputRng.Replace what:=Rng.Value, replacement:=Rng.Offset(0, 1).Value, LookAt:=xlWhole, MatchCase:=True
  Next
  Application.ScreenUpdating = True
  End Sub
  
  Hope it can help you!
  
  Reply
  
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  Raghavan · 2 months ago
  
  Thank you. It helped me and saved a lot of time.
  
  Reply
  
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  sameer.x · 9 months ago
  
  skyyang - Thanks. This version does not work in my case since it appears to 'match entire cell contents' but I need to replace only part of the string. I realize now that the example I typed out does not communicate this detail; can you see the JPG I attached instead? Original Range:
  Product1 = Call Option: risk 1
  Product2 = Index Call Option: risk 2
  
  It's the extra text after the colon that breaks your version. And OP's code is able to ignore the extra text, but can't differentiate between "Call Option Risk:" and "Index Call Option Risk:". Again, I think the picture explains this best, if you could please take another look.
  
  Reply
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ksec · 1 years ago
How skip cell after first match?

I've sorted translations from longest phrase to shortest.
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  skyyang · 1 years ago
  
  Hi, ksec,
  Could you give more detailed information about your problem? Or you can insert a screenshot here to show your problem.
  Thank you!
  
  Reply
  
  To post as a guest, your comment is unpublished.
  
  mar_m · 9 months ago
  
  He means that if a part of the original repeats later there is an issue because the function replace again, sorted or not, if the original word is not unique (even a part of it) this function does not work
  
  Reply
  
  To post as a guest, your comment is unpublished.
  
  skyyang · 9 months ago
  
  Hello, mar_m,
  Please apply the below code, try if it can solve your problem, Thank you!
  
  Sub MultiFindNReplace()
  Dim Rng As Range
  Dim InputRng As Range, ReplaceRng As Range
  xTitleId = "KutoolsforExcel"
  Set InputRng = Application.Selection
  Set InputRng = Application.InputBox("Original Range ", xTitleId, InputRng.Address, Type:=8)
  Set ReplaceRng = Application.InputBox("Replace Range :", xTitleId, Type:=8)
  Application.ScreenUpdating = False
  For Each Rng In ReplaceRng.Columns(1).Cells
  InputRng.Replace what:=Rng.Value, replacement:=Rng.Offset(0, 1).Value, LookAt:=xlWhole, MatchCase:=True
  Next
  Application.ScreenUpdating = True
  End Sub
  
  Reply
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A Davies · 1 years ago
Absolute hero! Thanks!
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vikram · 1 years ago
Thanks a ton.
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chaoseisaladder@gmail.com · 1 years ago
Hi!
i need this macro to work on specific columns without selecting different columns each time manually.
is there any way to mention desired columns and replacing table in the code?
appreciated
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Mert · 1 years ago
what should i change to make the replacing range FIXED, i dont want to re-enter every time?
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fan of this article · 1 years ago
Thanks a lot, that works perfectly !
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spoorthi · 1 years ago
Thank YOU So much , it works like a magic ...saves my time.. thanks a ton :)
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Tanay · 1 years ago
Hello. Thank you for the help. But it is not renaming the entire cell if it is a large string. For any cell which has more than 21 letters, it can only replace 21 letters and then else is same. Please help.
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MURUGAN T G · 1 years ago
Hi im TG,Thank you for posting this page, It's very useful and make it very simple of my work and save more time , thank you sir....
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Jairo L. · 1 years ago
Muchas Gracias me fue de mucha utilidad el codigo.
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iris · 1 years ago
it works! THANK YOU SO MUCH!
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Jon · 2 years ago
Макрос не работает корректно !!! Пытался подобным образом заменить символы, но не различаются маленькие и большие буквы.
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vertimai@gmail.com · 2 years ago
Hi, I would like to replace whole cells in the entire Excel file (with many sheets). What should be replace in the Original Range to do that? Thanks.
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Ugne · 2 years ago
What should be replaced in the code to run it on all the Excel file's sheets?
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tsun1108@gmail.com · 2 years ago
Can I ask if I want to replace the entire cell based on partial match, how should I alter the code?
For example: I want to code all cells containing the word apple to 1 (regardless whether it's "green apple" or "red apple"), I want all of them to turn into 1.
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Carlos · 2 years ago
El mejor!!! Mil gracias por compartir estos conocimientos, fue increíble la ayuda que me proporciono este programa en VBasic (nunca lo había usado hasta ahora), lo pensaba realizar en php o similar pero leyendo encontre esta valiosa información.

Gracias!
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Abhishek · 2 years ago
The VBA method of find and replace is not working. It was working for me till yesterday but today I am not able to do any find and replace using it today. Can you guys please help
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  skyyang · 2 years ago
  
  Hi, Abhishek,
  After inserting the code into the workbook, you should save the workbook as Excel Macro-Enabled Workbook format to keep the code without losing it.
  Please try it, hope this can help you!
  
  Reply
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Am · 2 years ago
This is causing my original values data to also be replaced, in addition to the column of data I want to be replaced. How do I stop this?
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Joe · 2 years ago
Thanks, this worked perfectly.
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thapaliya233 · 2 years ago
Hi

I have to replace list of bank with proper name based on key words. For example, if somebody enters Halifax, it should be Halifax Bank of Scotland (HBOS) or if somebody enters LloydsTSB, it should be Lloyds.

Original value Replacing Value
LloydsTSB : Lloyds
Santander : Santander (Abbey)
Argos Card Services : Argos
Halifax : Halifax Bank of Scotland (HBOS)

The down formula works in many cases. But if there is two Halifax bank on my list, I will get Halifax Bank of Scotland (HBOS) (HBOS)
. So, first time it finds Halifax, replace with correct one. Again it finds Halifax and replace. How can I correct this problem ?

Sub FindReplaceNew()
Dim xTitledId As String
Dim Rng As Range
Dim InputRng As Range, ReplaceRng As Range
xTitledId = "Test"
Set InputRng = Application.Selection
Set InputRng = Application.InputBox("Original Range", xTitledId, InputRng.Address, Type:=8)
Set ReplaceRng = Application.InputBox("Replace Range :", xTitledId, Type:=8)
Application.ScreenUpdating = False

For Each Rng In ReplaceRng.Columns(1).Cells
InputRng.Replace what:=Rng.Value, replacement:=Rng.Offset(0, 1).Value
Next
Application.ScreenUpdating = False

End Sub
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David Gaertner · 2 years ago
I modified this to work on Microsoft Excel for Mac 2016 and to replace strings that are within whole words. Here are the first and last lines I changed (along with the stuff in between that I didn't change).
Set InputRng = Application.InputBox(Prompt:="Original Range :", Title:="Range to search", Default:=InputRng.Address, Type:=8)
Set ReplaceRng = Application.InputBox(Prompt:="Replace Range :", Title:="Replace mapping range", Type:=8)
Application.ScreenUpdating = False
For Each Rng In ReplaceRng.Columns(1).Cells
InputRng.Replace what:=Rng.Value, replacement:=Rng.Offset(0, 1).Value, LookAt:=xlPart
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etilyeti · 2 years ago
Hello, how can I only replace full words (and not strings within a word) ? By word, I mean a string that is at the beginning/end of the cell or preceded/followed with a space.
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  khamir007 · 2 years ago
  
  Use this code.
  
  Sub MultiFindNReplace()
  Dim Rng As Range
  Dim InputRng As Range, ReplaceRng As Range
  xTitleId = "MultipleReplaceValue"
  Set InputRng = Application.Selection
  Set InputRng = Application.InputBox("Original Range ", xTitleId, InputRng.Address, Type:=8)
  Set ReplaceRng = Application.InputBox("Replace Range :", xTitleId, Type:=8)
  Application.ScreenUpdating = False
  For Each Rng In ReplaceRng.Columns(1).Cells
  InputRng.Replace what:=Rng.Value, replacement:=Rng.Offset(0, 1).Value, LookAt:=xlWhole, MatchCase:=True
  Next
  Application.ScreenUpdating = True
  End Sub
  
  Reply
  
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  Sumeet Bhandari · 1 years ago
  
  Thanks a Ton man.It worked just fine.
  
  Reply
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  skyyang · 2 years ago
  
  Hello, Etienne,
  Can you give an example screenshot for your problem?
  Thank you!
  
  Reply
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Etienne · 2 years ago
Hello, how can I replace only full words. Replace only if the string is at the beginning/end of the cell or preceded/followed by a space ?
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pratik · 3 years ago
Sub MultiFindNReplace()

'Update 20140722

Dim Rng As Range

Dim InputRng As Range, ReplaceRng As Range

xTitleId = "KutoolsforExcel"

Set InputRng = Application.Selection

Set InputRng = Application.InputBox("Original Range
", xTitleId, InputRng.Address, Type:=8)

Set ReplaceRng = Application.InputBox("Replace Range
:", xTitleId, Type:=8)

Application.ScreenUpdating = False

For Each Rng In ReplaceRng.Columns(1).Cells

' InputRng.Replace what:=Rng.Value,
replacement:=Rng.Offset(0, 1).Value

InputRng.Replace
Rng.Value, Rng.Offset(0, 1).Value

Next

MsgBox "Done Successfully....", vbInformation

Application.ScreenUpdating = True

End Sub
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ramanuj sharma · 3 years ago
THANKS A LOT.....
ITS MOST EFFECTIVE CODE TO USE....

THANKS SIR,
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francesco · 3 years ago
how do I implement "match entire cell content" in this code?
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  b.chevreau@gmail.com · 3 years ago
  
  in case someone else is looking for this, here it is:
  
  Replace this line
  InputRng.Replace what:=Rng.Value, replacement:=Rng.Offset(0, 1).Value
  
  by
  InputRng.Replace what:=Rng.Value, replacement:=Rng.Offset(0, 1).Value, LookAt:=xlWhole
  
  It will look for the whole cell in target and original, and replace by a whole cell instead of particular instances of doubles inside a cell
  
  Reply
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Jorge Vargas · 3 years ago
don't work in all the columns for me idk why
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Hans Filbert · 3 years ago
Perfect Solution.
Easy to use.
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Kalle · 3 years ago
Hi, this was very powerful and useful code. Thanks a lot! There is just a couple of features lacking and it would be perfect for me: 1) Could it be possible to modify the code so that it would process multiple files at once? For example you have your find_replace attributes in different file and then you just name the files in the VBA code you want to modify. I dunno...That would be cool. 2) Could it be possible to make a report so that I would know what attributes were replaced. So that I could double-check if something went wrong.
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Roshan · 3 years ago
this is very useful .. Thanks You!!
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dSd · 3 years ago
Excellent work!!!!!
This saved me after my enterprise free period got over!
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karel · 3 years ago
wohoo, made my day. thank you
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styleguerilla · 3 years ago
How can I make this VBA macro work for a formula, e.g. if I want to replace 'Sheet1!$A:$A' with Table1[A]?
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Jason Ebensberger · 3 years ago
This is AWESOME!!! Very simple solution to my problem. THANK YOU!
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sohberson · 3 years ago
in case anybody still struggles with replacing entire cell value and not just part: use Lookat:=xlWhole

Sub MultiFindNReplace()
'Update 20140722
Dim Rng As Range
Dim InputRng As Range, ReplaceRng As Range
xTitleId = "KutoolsforExcel"
Set InputRng = Application.Selection
Set InputRng = Application.InputBox("Original Range ", xTitleId, InputRng.Address, Type:=8)
Set ReplaceRng = Application.InputBox("Replace Range :", xTitleId, Type:=8)
Application.ScreenUpdating = False
For Each Rng In ReplaceRng.Columns(1).Cells
InputRng.Replace what:=Rng.Value , replacement:=Rn g.Offset(0, 1).Value, Lookat:=xlWhole
Next
Application.ScreenUpdating = True
End Sub
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  JProf · 3 years ago
  
  Was looking for this specifically - thank you!
  
  Reply
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Nathan Rona · 3 years ago
thanks, you're great. Your script saved me at least half an hour of find and replace :lol:
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Avril · 3 years ago
This tutorial was excellent! Did what I needed it to do.

Is there a way to automatically run this macro on specific columns every time I open it/after pressing a key or something easy? After I've already saved the macro on a macro enabled file. I am creating a document to share with my colleagues and I'm not sure everyone will follow all the steps.

Thank you!
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Jin · 3 years ago
xxx 1
xxx 2
xxx 3
xxx 4
xxx 5
xxx 6

Sir, how can i replace 1, 2, 3, 4, 5, 6 into xxx in a very short period of time?
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David · 3 years ago
This VBA script just saved me hours if not days of find and replace data entry. Thanks for sharing :)
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Christopher Witmer · 3 years ago
This saved me hours of work. Thank you soooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooo much.
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Jeremiah H · 3 years ago
I LOVE this formula and use it all the time!

I need a very similar formula but can't work out the logic.

Column A is full cells with lots of text.

Column B is full of my 'keywords' that I want to extract, much like the 'Original Value' in this formula.

Column C needs to be the words from Column A that match the 'keywords' in Column B. Ideally they would be separated by commas with NO spaces, but I can use tools to insert these.

Thanks, guys, your stuff is amazing!
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Siddharth Gadia · 4 years ago
How to do it for Exact Cell match?? if not exact, it should leave it.
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Michael · 4 years ago
Hie guys, I have used the Macro Below and it worked perfectly, however I am now having challenges with filtered values, is it possible to make the effect of the macro only on the filtered data.

Sub MultiFindNReplace()
'Update 20140722
Dim Rng As Range
Dim InputRng As Range, ReplaceRng As Range
xTitleId = "KutoolsforExcel"
Set InputRng = Application.Selection
Set InputRng = Application.InputBox("Original Range ", xTitleId, InputRng.Address, Type:=8)
Set ReplaceRng = Application.InputBox("Replace Range :", xTitleId, Type:=8)
Application.ScreenUpdating = False
For Each Rng In ReplaceRng.Columns(1).Cells
InputRng.Replace what:=Rng.Value, replacement:=Rng.Offset(0, 1).Value
Next
Application.ScreenUpdating = True
End Sub

Please help urgently, my boss is on my neck.
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Patrick Miller · 4 years ago
So I'm trying to do a replacement range as seen below.

Original Value Replacing range.
0 to 1 1
0 to 2 1,2
0 to 99 1,2,3,4,5,6,7,8,9,10,11,12,13
13 to 99 13

However anything with 99 in it gives me a funky number and doesn't replace properly. I don't know what to do. Something broke as of recently Because this script was working fine last week. Now it's all broken. I'm getting replacement like 14,5,6,7,8,9,109, for the value 13 to 99. And for the value 8 to 99 it's replacing it with 19109. I'm at a complete loss here. Help!
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Patrick Miller · 4 years ago
So I'm trying to use this script to a replacement with age ranges. To a code listing. But it's not inputting correctly.

Original Value Replacing Value
0 to 1 1
0 to 2 1,2
0 to 3 1,2,3
0 to 4 1,2,3,4
0 to 5 1,2,3,4,5
0 to 6 1,2,3,4,5,6
0 to 7 1,2,3,4,5,6,7
0 to 8 1,2,3,4,5,6,7,8
0 to 9 1,2,3,4,5,6,7,8,9
0 to 10 1,2,3,4,5,6,7,8,9,10
0 to 11 1,2,3,4,5,6,7,8,9,10,11
0 to 12 1,2,3,4,5,6,7,8,9,10,11,12
0 to 13 1,2,3,4,5,6,7,8,9,10,11,12,13
13 to 99 13

As you see above this is how the replacing ranges should look. But for numbers like 13 to 99 it gets replaced with like 14,15,16,109 instead of of having the replacement be 13. I don't know what is causing this. Last week this script was working fine but now it broke.
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Nirosni Srikantharaj · 4 years ago
Hi:

I need to replace a formula (=F108+Start!I108) with (=F108+'Jan 17'!I108) throughout the sheet. I am not able to just find and replace since there is only one cell with that formula. Each cell has its own number... Can you help to to find the replace the Start with Jan 17. Thank you.
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Qudsia · 4 years ago
This is very useful article, its works perfect for me. Thanks a lot
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anubhav mehra · 4 years ago
how to change 32642/319/09-07-08 only change 32642-319/09-07-08 this format all sheet only change first / to - not change all
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