How to find and replace multiple values at once in Excel?
As we all known, we can use Find and Replace function to find multiple same cell and replace them with a value as you need. But sometimes, you need to apply many-to-many replacement simultaneously. For example, I have a range of data, and now I want to replace all Apples to Red Apples, Oranges to Green Oranges, Bananas to Yellow Bananas and so on as following screenshots shown, do you have any good ideas to solve this task in Excel?
Find and replace multiple values at once with VBA code
If you are tired of find and replace the values time and time again, the following VBA code can help you to replace multiple values with your needed texts at once.
1. Please create your conditions that you want to use which contain the original values and new values. See screenshot:
2. Then hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.
3. Click Insert > Module, and paste the following code in the Module window.
VBA code: Find and replace multiple values at once
Sub MultiFindNReplace()
'Updateby Extendoffice
Dim Rng As Range
Dim InputRng As Range, ReplaceRng As Range
xTitleId = "KutoolsforExcel"
Set InputRng = Application.Selection
Set InputRng = Application.InputBox("Original Range ", xTitleId, InputRng.Address, Type:=8)
Set ReplaceRng = Application.InputBox("Replace Range :", xTitleId, Type:=8)
Application.ScreenUpdating = False
For Each Rng In ReplaceRng.Columns(1).Cells
InputRng.Replace what:=Rng.Value, replacement:=Rng.Offset(0, 1).Value
Next
Application.ScreenUpdating = True
End Sub
4. Then press F5 key to run this code, in the popped out prompt box, please specify the data range that you want to be replaced the values with new values.
5. Click OK, and another prompt box is displayed to remind you select the criteria which you are created in step 1. See screenshot:
6. Then click OK, all the specific values have been replaced with the new values as you need immediately.
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Running into an issue when an Original Value is a subset of another, is there a way to look for Exact Match or another workaround? See attached image for example, result cell highlighted red is the issue. In case the image doesn't work, here's a typed out modified version:
Original Value1: Call Option Risk | Replacing Value1: ^b^Call Option Risk^/b^ Original Value2: Index Call Option Risk | Replacing Value2: ^b^Index Call Option Risk^/b^
[as you can see, OV2 contains OV1 but is not an exact match]
Result of MultiFindNReplace() on OV2: Index ^b^Call Option Risk^/b^ [but I'm expecting ^b^Index Call Option Risk^/b^]
Hello, sameer, May be the following code can solve your problem, please try it:
Sub MultiFindNReplace()
Dim Rng As Range
Dim InputRng As Range, ReplaceRng As Range
xTitleId = "KutoolsforExcel"
Set InputRng = Application.Selection
Set InputRng = Application.InputBox("Original Range ", xTitleId, InputRng.Address, Type:=8)
Set ReplaceRng = Application.InputBox("Replace Range :", xTitleId, Type:=8)
Application.ScreenUpdating = False
For Each Rng In ReplaceRng.Columns(1).Cells
InputRng.Replace what:=Rng.Value, replacement:=Rng.Offset(0, 1).Value, LookAt:=xlWhole, MatchCase:=True
Next
Application.ScreenUpdating = True
End Sub
skyyang - Thanks. This version does not work in my case since it appears to 'match entire cell contents' but I need to replace only part of the string. I realize now that the example I typed out does not communicate this detail; can you see the JPG I attached instead? Original Range: Product1 = Call Option: risk 1 Product2 = Index Call Option: risk 2
It's the extra text after the colon that breaks your version. And OP's code is able to ignore the extra text, but can't differentiate between "Call Option Risk:" and "Index Call Option Risk:". Again, I think the picture explains this best, if you could please take another look.
He means that if a part of the original repeats later there is an issue because the function replace again, sorted or not, if the original word is not unique (even a part of it) this function does not work
Hello, mar_m, Please apply the below code, try if it can solve your problem, Thank you!
Sub MultiFindNReplace()
Dim Rng As Range
Dim InputRng As Range, ReplaceRng As Range
xTitleId = "KutoolsforExcel"
Set InputRng = Application.Selection
Set InputRng = Application.InputBox("Original Range ", xTitleId, InputRng.Address, Type:=8)
Set ReplaceRng = Application.InputBox("Replace Range :", xTitleId, Type:=8)
Application.ScreenUpdating = False
For Each Rng In ReplaceRng.Columns(1).Cells
InputRng.Replace what:=Rng.Value, replacement:=Rng.Offset(0, 1).Value, LookAt:=xlWhole, MatchCase:=True
Next
Application.ScreenUpdating = True
End Sub
Hi!
i need this macro to work on specific columns without selecting different columns each time manually.
is there any way to mention desired columns and replacing table in the code?
appreciated
Hello. Thank you for the help. But it is not renaming the entire cell if it is a large string. For any cell which has more than 21 letters, it can only replace 21 letters and then else is same. Please help.
Can I ask if I want to replace the entire cell based on partial match, how should I alter the code?
For example: I want to code all cells containing the word apple to 1 (regardless whether it's "green apple" or "red apple"), I want all of them to turn into 1.
El mejor!!! Mil gracias por compartir estos conocimientos, fue increíble la ayuda que me proporciono este programa en VBasic (nunca lo había usado hasta ahora), lo pensaba realizar en php o similar pero leyendo encontre esta valiosa información.
The VBA method of find and replace is not working. It was working for me till yesterday but today I am not able to do any find and replace using it today. Can you guys please help
Hi, Abhishek,
After inserting the code into the workbook, you should save the workbook as Excel Macro-Enabled Workbook format to keep the code without losing it.
Please try it, hope this can help you!
I have to replace list of bank with proper name based on key words. For example, if somebody enters Halifax, it should be Halifax Bank of Scotland (HBOS) or if somebody enters LloydsTSB, it should be Lloyds.
Original value Replacing Value
LloydsTSB : Lloyds
Santander : Santander (Abbey)
Argos Card Services : Argos
Halifax : Halifax Bank of Scotland (HBOS)
The down formula works in many cases. But if there is two Halifax bank on my list, I will get Halifax Bank of Scotland (HBOS) (HBOS)
. So, first time it finds Halifax, replace with correct one. Again it finds Halifax and replace. How can I correct this problem ?
Sub FindReplaceNew() Dim xTitledId As String
Dim Rng As Range Dim InputRng As Range, ReplaceRng As Range
xTitledId = "Test" Set InputRng = Application.Selection
Set InputRng = Application.InputBox("Original Range", xTitledId, InputRng.Address, Type:=8) Set ReplaceRng = Application.InputBox("Replace Range :", xTitledId, Type:=8)
Application.ScreenUpdating = False
For Each Rng In ReplaceRng.Columns(1).Cells
InputRng.Replace what:=Rng.Value, replacement:=Rng.Offset(0, 1).Value Next
Application.ScreenUpdating = False
I modified this to work on Microsoft Excel for Mac 2016 and to replace strings that are within whole words. Here are the first and last lines I changed (along with the stuff in between that I didn't change).
Set InputRng = Application.InputBox(Prompt:="Original Range :", Title:="Range to search", Default:=InputRng.Address, Type:=8)
Set ReplaceRng = Application.InputBox(Prompt:="Replace Range :", Title:="Replace mapping range", Type:=8)
Application.ScreenUpdating = False
For Each Rng In ReplaceRng.Columns(1).Cells InputRng.Replace what:=Rng.Value, replacement:=Rng.Offset(0, 1).Value, LookAt:=xlPart
Hello, how can I only replace full words (and not strings within a word) ? By word, I mean a string that is at the beginning/end of the cell or preceded/followed with a space.
Sub MultiFindNReplace()
Dim Rng As Range
Dim InputRng As Range, ReplaceRng As Range
xTitleId = "MultipleReplaceValue"
Set InputRng = Application.Selection
Set InputRng = Application.InputBox("Original Range ", xTitleId, InputRng.Address, Type:=8)
Set ReplaceRng = Application.InputBox("Replace Range :", xTitleId, Type:=8)
Application.ScreenUpdating = False
For Each Rng In ReplaceRng.Columns(1).Cells InputRng.Replace what:=Rng.Value, replacement:=Rng.Offset(0, 1).Value, LookAt:=xlWhole, MatchCase:=True
Next
Application.ScreenUpdating = True
End Sub
Hi, this was very powerful and useful code. Thanks a lot! There is just a couple of features lacking and it would be perfect for me: 1) Could it be possible to modify the code so that it would process multiple files at once? For example you have your find_replace attributes in different file and then you just name the files in the VBA code you want to modify. I dunno...That would be cool. 2) Could it be possible to make a report so that I would know what attributes were replaced. So that I could double-check if something went wrong.
in case anybody still struggles with replacing entire cell value and not just part: use Lookat:=xlWhole
Sub MultiFindNReplace() 'Update 20140722 Dim Rng As Range Dim InputRng As Range, ReplaceRng As Range xTitleId = "KutoolsforExcel" Set InputRng = Application.Selection Set InputRng = Application.InputBox("Original Range ", xTitleId, InputRng.Address, Type:=8) Set ReplaceRng = Application.InputBox("Replace Range :", xTitleId, Type:=8) Application.ScreenUpdating = False For Each Rng In ReplaceRng.Columns(1).Cells InputRng.Replace what:=Rng.Value , replacement:=Rn g.Offset(0, 1).Value, Lookat:=xlWhole Next Application.ScreenUpdating = True End Sub
This tutorial was excellent! Did what I needed it to do.
Is there a way to automatically run this macro on specific columns every time I open it/after pressing a key or something easy? After I've already saved the macro on a macro enabled file. I am creating a document to share with my colleagues and I'm not sure everyone will follow all the steps.
I need a very similar formula but can't work out the logic.
Column A is full cells with lots of text.
Column B is full of my 'keywords' that I want to extract, much like the 'Original Value' in this formula.
Column C needs to be the words from Column A that match the 'keywords' in Column B. Ideally they would be separated by commas with NO spaces, but I can use tools to insert these.
Hie guys, I have used the Macro Below and it worked perfectly, however I am now having challenges with filtered values, is it possible to make the effect of the macro only on the filtered data.
Sub MultiFindNReplace() 'Update 20140722 Dim Rng As Range Dim InputRng As Range, ReplaceRng As Range xTitleId = "KutoolsforExcel" Set InputRng = Application.Selection Set InputRng = Application.InputBox("Original Range ", xTitleId, InputRng.Address, Type:=8) Set ReplaceRng = Application.InputBox("Replace Range :", xTitleId, Type:=8) Application.ScreenUpdating = False For Each Rng In ReplaceRng.Columns(1).Cells InputRng.Replace what:=Rng.Value, replacement:=Rng.Offset(0, 1).Value Next Application.ScreenUpdating = True End Sub
So I'm trying to do a replacement range as seen below.
Original Value Replacing range. 0 to 1 1 0 to 2 1,2 0 to 99 1,2,3,4,5,6,7,8,9,10,11,12,13 13 to 99 13
However anything with 99 in it gives me a funky number and doesn't replace properly. I don't know what to do. Something broke as of recently Because this script was working fine last week. Now it's all broken. I'm getting replacement like 14,5,6,7,8,9,109, for the value 13 to 99. And for the value 8 to 99 it's replacing it with 19109. I'm at a complete loss here. Help!
So I'm trying to use this script to a replacement with age ranges. To a code listing. But it's not inputting correctly.
Original Value Replacing Value 0 to 1 1 0 to 2 1,2 0 to 3 1,2,3 0 to 4 1,2,3,4 0 to 5 1,2,3,4,5 0 to 6 1,2,3,4,5,6 0 to 7 1,2,3,4,5,6,7 0 to 8 1,2,3,4,5,6,7,8 0 to 9 1,2,3,4,5,6,7,8,9 0 to 10 1,2,3,4,5,6,7,8,9,10 0 to 11 1,2,3,4,5,6,7,8,9,10,11 0 to 12 1,2,3,4,5,6,7,8,9,10,11,12 0 to 13 1,2,3,4,5,6,7,8,9,10,11,12,13 13 to 99 13
As you see above this is how the replacing ranges should look. But for numbers like 13 to 99 it gets replaced with like 14,15,16,109 instead of of having the replacement be 13. I don't know what is causing this. Last week this script was working fine but now it broke.
I need to replace a formula (=F108+Start!I108) with (=F108+'Jan 17'!I108) throughout the sheet. I am not able to just find and replace since there is only one cell with that formula. Each cell has its own number... Can you help to to find the replace the Start with Jan 17. Thank you.
