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How to sort with custom list order in pivot table?

Author: Xiaoyang Last Modified: 2014-09-17

As we all known, Excel supports a feature to sort data by custom list as you need. And this feature is also applied to pivot table when you want to sort the data with custom list order. Here, I will introduce you that how to sort data by custom list in pivot table?

Sort data with custom list order in pivot table

arrow blue right bubble Sort data with custom list order in pivot table

Look at the following pivot table, now I want to sort the regions with this order: East, West, South then North as show as below screenshot. In pivot table, we can easily sort these regions alphabetically in ascending or descending order. And here, I can show you to sort these regions by custom lists you like.


1. Firstly, you should create a custom list by clicking File > Options, in the Excel Options dialog, click Advanced from the left pane, and then scroll down to click Edit Custom Lists button under General section, see screenshot:


Tip: If you are using Excel 2007, please click Office button > Excel Options, and then click Popular in the left pane, and click Edit Custom Lists button under Top options for working with Excel section, see screenshot:


2. Then in the popped out Custom Lists dialog, click NEW LIST from the Custom lists: box, and enter the custom list values that you need to sort with this order into the List entries: box, at last, click Add button to add the new lists to the Custom Lists box.


3. And then click OK > OK to close the dialogs. Now, go back to your pivot table, right click any cell in your pivot table, and choose PivotTable Options from the context menu, see screenshot:


4. In the PivotTable Options dialog box, go to click the Total & Filters tab, and then make sure to check Use Custom Lists when sorting option under Sorting section, see screenshot:


5. Then click OK to close the dialog, and now, you can sort the data with custom lists that you are created just now with following operations:

A: If the field is set for automatic sort, please right click any cell in your pivot table, and choose Refresh, and then the field will be sorted with your custom lists order;

B: If the field is currently set for manual sorting, you should right click a cell in the Region field of your pivot table, and click Sort > Sort A to Z.


Note: If you want to disable this custom list sort order in the pivot table, you just need to uncheck Use Custom Lists when sorting option in the PivotTable Options dialog box.

Related articles:

How to hide subtotals in pivot table?

How to show multiple grand totals in pivot table?

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Comments (3)
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This comment was minimized by the moderator on the site
Thank you!!!
This comment was minimized by the moderator on the site
je ne comprend pas ... cette fois-ci ca ne marche pas. Pourtant en copiant des cellules du meme type, la copie incrémente bien dans l'ordre de la liste prédéfinie; mais arrivée dans le TCD c'est le bordel ... une idée d'à quoi c'est du?
This comment was minimized by the moderator on the site
thank you so much
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