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How to preserve formatting after refreshing pivot table?

Sometimes, you may remove the check mark of the Preserve cell formatting on update item in the pivot table options accidentally. And in this case, the formatting will be removed after refreshing if your pivot table contains cell formatting. This is very annoying that the pivot table can’t retain the formatting. Today, I will talk about an easy trick to deal with this task.

Preserve formatting after refreshing pivot table

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arrow blue right bubble Preserve formatting after refreshing pivot table


To keep the cell formatting when you refresh your pivot table, please do with following steps:

1. Select any cell in your pivot table, and right click.

2. Then choose PivotTable Options from the context menu, see screenshot:

doc-keep-formatting-pivottable-1

3. In the PivotTable Options dialog box, click Layout & Format tab, and then check Preserve cell formatting on update item under the Format section, see screenshot:

doc-keep-formatting-pivottable-1

4. And then click OK to close this dialog, and now, when you format your pivot table and refresh it, the formatting will not be disappeared any more.


Related articles:

How to lock column width in pivot table?

How to refresh pivot table on file open in Excel?

How to refresh pivot table when data changes in Excel?


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  • To post as a guest, your comment is unpublished.
    leandro marzliak · 2 days ago
    It works as soon as you untick, do all your formating and tick again.
  • To post as a guest, your comment is unpublished.
    Jean Rothen · 4 months ago
    It does work for me when I uncheck the "Autofit column widths on update".
  • To post as a guest, your comment is unpublished.
    Eita porra · 5 months ago
    mentira da porra isso.. nunca funcionou corretamente isso
  • To post as a guest, your comment is unpublished.
    Guest · 9 months ago
    This does not work when I try to preserve cell text alignment. For example, I want the text to be left aligned in a particular column. Upon refresh, the format resets.
    Note for anyone offering to debug (if any kind soul is brave enough) - I often have multiple fields in the column section.
  • To post as a guest, your comment is unpublished.
    Sykres · 9 months ago
    Worthless guide. The "preserve formatting on update" setting does literally nothing.
  • To post as a guest, your comment is unpublished.
    Darlene · 1 years ago
    OK - I just found a solution. Use conditional formatting of the column.

    I selected all my date columns; RIBBON - Conditional Formatting. Condition is any date greater than 1/1/1900; Selected the date format I want to use; Tested changes to the pivot data, refreshed and the formatting was preserved.
  • To post as a guest, your comment is unpublished.
    Darlene Stephens · 1 years ago
    I've tried this several times and it does not work for me. What version are you using? I am using MS Office 2016. I've been trying to manage dates as short date format. Very frustrating to have to select date columns and reformat every time the data is refreshed so that the TIME doesn't display.
  • To post as a guest, your comment is unpublished.
    Waseem Akhtar · 1 years ago
    how can do freeze conditional formatting in pivot table during refresh sheet because when i am refresh sheet all conditional reset
  • To post as a guest, your comment is unpublished.
    forzajonesy · 1 years ago
    does not work for me either on multiple instances of excel
  • To post as a guest, your comment is unpublished.
    Mike C · 1 years ago
    "Sometimes, you may remove the check mark of the Preserve cell formatting on update ... Today, I will talk about an easy trick to deal with this task" - what, you mean like, re-checking the box? Not exactly earth-shattering news...
  • To post as a guest, your comment is unpublished.
    Pat · 1 years ago
    I'm using Excel 2013 and Preserve Formatting isn't working. The spreadsheet I am using was originally generated in Excel 2007.
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    Valentino · 1 years ago
    doesnt work
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    Aliyyah · 2 years ago
    Thank you this worked really well for me and saved alot of time!
  • To post as a guest, your comment is unpublished.
    Doug Medland · 2 years ago
    I'm using Office 365 and "Preserve cell formatting on update" does not work.