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How to filter exact text in Excel?

Have you ever tried to exactly filter in Excel, it means to filter exact text. Normally, you can finish this job by using the Advanced Filter feature, and in this article, I will talk about some good tricks for you to filter exact text in Excel.

Filter exact text in Excel with Advanced Filter feature

Filter exact text in Excel with Custom Filter feature

Filter exact text in Excel with Kutools for Excel


arrow blue right bubble Filter exact text in Excel with Advanced Filter feature


For example, I have the following data range, and now, I just want to filter the cells content is KTE-1. Please do as follows:

doc filter exact match 1

1. Create the criterion in the worksheet, and then apply the Advanced Filter utility, please enter the column header name that you want to filter and enter this formula: ="=KTE-1" (KTE-1 is the text that you want to filter exactly) below the herder cell, and press Enter key, see screenshot:

doc filter exact match 2

2. Then click Data > Advanced, see screenshot:

doc filter exact match 3

3. In the Advanced Filter dialog box, select Filter the list, in-place under the Action, and then specify the list range that you want to filter and the criteria range that you want to filter based on, see screenshot:

doc filter exact match 4

4. Then click OK button, the exact text that you want will be filtered as following screenshot shown:

doc filter exact match 5


arrow blue right bubble Filter exact text in Excel with Custom Filter feature

In fact, the Auto Filter also can help you to achieve the result as you need.

1. Select the data range that you want to filter exact text.

2. Click Data > Filter to shown the arrow button.

3. And then click the arrow button at the lower right corner of the cell, and then select Text Filters > Custom Filter, see screenshot:

doc filter exact match 6

4. In the popped out Custom AutoFilter dialog box, choose equals from the drop down list, and enter the text criteria that you want to filter based on, see screenshot:

doc filter exact match 7

5. Then click OK button to filter the exact text as you need.


arrow blue right bubble Filter exact text in Excel with Kutools for Excel

If you have Kutools for Excel, with its Super Filter utility, you can finish some complex filter, such as filter cells with multiple criteria, filter cells case sensitive, filter cells with text length, and so on.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days

After installing Kutools for Excel, please do as follows:( Free Download Kutools for Excel Now! )

1. Click Enterprise > Super Filter, see screenshot:

doc filter exact match 8

2. In the Super Filter pane, click doc filter exact match 10 button to select the data range that you want to filter, and then click the horizontal line to expand the criteria box, see screenshot:

doc filter exact match 9

3. After expanding the criteria box, select and enter the criteria as you need into the criteria box one by one, see screenshot:

doc filter exact match 11

4. Then click Filter button, the exact text that you need will be filtered out, see screenshot:

doc filter exact match 12

Note: With this powerful Super Filter feature, you can also filter by text length, filter text case sensitive as following screenshos shown:

Filter by text length: Filter text with case sensitive:
doc filter exact match 13 doc filter exact match 14

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Related articles:

How to filter comma separated data in Excel?

How to filter data by multiple colors in Excel?


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  • To post as a guest, your comment is unpublished.
    Mark Swan · 3 years ago
    Dear Sir,
    I am using Advanced filter and everything is working well.... However what I can't figure out is how to make the advanced filter I have setup search for a certain word or letters within text.

    For Example: I type the word (butter) in the Criteria range, and I want to search for any transaction that conatins this word, However currently it returns no value, Unless I type the exact search as it is listed in the data list precisely...

    How Can I overcome this Problem and be able to enter a word or any letters and return results that contain any of this using Advanced filter.
    Note: I know how to do this using Regular filter and drop down, but I want to be able to do it with advanced filter. Please anyone can tell me simply how to do it?
    • To post as a guest, your comment is unpublished.
      Vimal · 11 months ago
      you can try typing as

      "*"&"butter"&"*"

      in place of butter. This helps to search the text at all position in a cell.