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How to filter a worksheet based on a range of cells in another worksheet in Excel?

Author: Siluvia Last Modified: 2024-10-30

For two worksheets with same table style and some common data, you may need to filter one worksheet based on a specific column in another. This article provides method for you to solve this problem.

Filter a worksheet based on another worksheet in Excel

Filter a worksheet based on another worksheet in Excel

As below screenshot shown, Sheet1 and Sheet2 have their own table, and the first column A of these two tables have some duplicate values, now you need to filter Sheet1 based on the data in column A of Sheet2. Please do as follows.

A screenshot showing two tables in Excel with shared values in column A, where Sheet1 is filtered based on matching values from Sheet2

1. Shift to Sheet2 and select the first column of the table, then name this selected range as ListID in the Name Box. See screenshot:

A screenshot showing the range naming process in Excel with Name Box

2. Go back to Sheet1, select a blank cell beside the original table, then enter formula =COUNTIF(ListID, A2) (Note: ListID is the range name you have created in step1, A2 is the cell within the column that you want to filter by) into the Formula Bar, and then press the Enter key.

A screenshot showing formula entry for filtering Sheet1 based on Sheet2 in Excel

You can see there are number 1 and 0 displayed in the new helper column. Number 1 means that the same data also exists in the certain range in Sheet2, number 0 means the certain cell value does not exist in Sheet2.

A screenshot showing helper column with 1s and 0s indicating data match in Excel

3. Then filter the new helper column by number 1 as below screenshot shown.

A screenshot of the filter selection for number 1 in helper column for Excel filtering

Then data in Sheet1 is filtered out based on the certain range in Sheet2.

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