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How to use checkbox to hide/unhide rows or columns in Excel?

Supposing you need to use a checkbox to hide or unhide certain rows or columns. For example, when the Active X Control checkbox is checked, the certain rows or columns are displayed, otherwise, they will be hidden. This article shows you the method of how to use checkbox to hide/unhide rows or columns in Excel with details.

Use checkbox to hide/unhide rows or columns with VBA code

Use checkbox to hide/unhide rows or columns with VBA code

The following VBA code can help you hide/unhide certain rows or columns with checkbox.

1. After inserting an Active X Control checkbox to the worksheet, right click on the checkbox and then select View Code from the right-clicking menu. See screenshot:

2. In the Microsoft Visual Basic for Applications window, copy and paste the following VBA code into the Code window.

VBA code: Use checkbox to hide/unhide rows or columns

Private Sub CheckBox1_Click()
    [C:D].EntireColumn.Hidden = Not CheckBox1
End Sub

Notes:

1. In the VBA code, [C:D]. EntireColumn means that the column C and D will be hide or unhide by checking or unchecking the corresponding checkbox.

2. For hiding or displaying certain rows such as row 6:9, please change the [C:D]. EntireColumn to [6:9]. EntireRow in the VBA code.

3. Press the Alt + Q keys simultaneously to close the Microsoft Visual Basic for Applications window.

4. Now please turn off the Design Mode under the Developer tab as below screenshot shown:

From now on, when the checkbox is checked, the specified rows or columns are displayed. When it is unchecked, the specified rows or columns are hidden.

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Comments (26)
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Rose
Rose
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Bei mir werden die Zellen nicht ausgeblendet, wenn das Kontrollkästchen wieder in aktiv ist.

Mein Ziel ist es mit dem aktiveren des Kontrollkästchen die Zeile 7 einzublenden und wenn ich den Haken wieder entferne sollte Zeile 47 wieder ausgeblendet sein.
Hilfe....
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crystal
crystal     Rose
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Hi Rose,
The following VBA code can help.
Private Sub CheckBox1_Click()
[47:47].EntireRow.Hidden = Not CheckBox1
End Sub
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Welington Mesquita
Welington Mesquita
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E para ocultar colunas não sequências?
Exemplo: A e C

Esta situação seria aplicado de que forma para A e C ?

"Sub CheckBox1_Click privada ()
[C:D].EntireColumn.Hidden = Não CheckBox1
End Sub"
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crystal
crystal     Welington Mesquita
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Hi,
The following VBA code can do you a favor. Please give it a try.
Private Sub CheckBox1_Click()
'Updated by Extendoffice 20220810
    [C:C, A:A].EntireColumn.Hidden = Not CheckBox1
End Sub
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Welington Mesquita
Welington Mesquita
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Bom dia!
Espero que todos estejam bem!

Tenho uma situação onde preciso ocultar / reexibir a coluna utilizando o Control ActiveX quando solecionado o item.

Exemplo: Tenho coluna com os nomes: Planejado, Realizado, Análise Vertical, Análise Vertical, Variação (R$) e Variação (%), no entanto, que poder selecionar individual as colunas intercalando se necessário. Selecionar somente a coluna Realizado e Variação, mesmo não estando na sequencia.

Desde já agradeço,
Welington
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crystal
crystal     Welington Mesquita
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Hi,
Sorry I don't understand what you mean. Would you mind providing a screenshot of your data?
You may need to attach a screenshot or a sample file to describe the problem you encountered more clearly.
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Welington Mesquita
Welington Mesquita
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Esse código oculta, mas não executa a reexibição quando desmarcar.

Alguém pode complementar por favor? Preciso de um código para ocultar e reexibir colunas indicadas.

Private Sub CheckBox1_Click()
[C:D].EntireColumn.Hidden = Not CheckBox1
End Sub

Obrigado
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crystal
crystal     Welington Mesquita
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Hi Welington Mesquita，
This VBA code can acheive:
When the checkbox1 is checked, the column C:D are displayed;
When it is unchecked, the column C:D are hidden.
The code works well in my case. Which Excel version are you using?
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etb1025
etb1025
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What if i wanted to use 3 different checkboxes and wanted them to each toggle hiding different groups of rows? I have tried and looked all over. When I try to modify this code the checkboxes seem to interfere with each other.
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Eric
Eric
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What if i wanted to use 3 different checkboxes and wanted them to each toggle hiding different groups of rows? I have tried and looked all over. When I try to modify this code the checkboxes seem to interfere with each other.
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Maggie
Maggie
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Very useful, but how can I use it to hide just a part of the spreadsheet? I mean for example cells B2:B11, how to combine those two functions? Thanks.
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angela
angela
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It worked, but then when I saved the file, and reopen it doesn't work. I tried saving it as a Macro excel sheet and as a regular workbook. What have I done wrong? I want to give it to someone else to use and don't want them to be confused.
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crystal
crystal     angela
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Hi angela,After adding the code into workbook, please click File > Save as, choose where to save the file, in the Save As dialog box, choose Excel Macro-Enabled Workbook (*.xlsm) from the Save as type drop-down, and finally click Save. Then send this Excel Macro-Enabled workbook to others.
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May
May
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I was try to unhide the first three role but it was not work.How can I do it ,I know it the person who send me that file wanna know my skill I can solve it or not.
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crystal
crystal     May
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Hi May,
Sorry I didn't get your point.
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Therese
Therese
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Hello,

Is there a way to hide only one row. If I put 6:9 all rows are hidden, but if I only put 6, it comes out as error. Would appreciate your help, thank you!
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crystal
crystal     Therese
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Hi,
Please change the second line in the code to:
[6:6].EntireRow.Hidden = Not CheckBox1.
Thank you for your comment.
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