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How to disable workbook save but only allow save as in Excel?

Author: Siluvia Last Modified: 2020-11-27

For keeping the original data to be changed of a workbook, you need to use the Save as function instead of the Save every time you updating the data of this workbook. But we are used to saving the workbook with pressing the Ctrl + S keys during the workbook editing. Is there any method to disable the Save feature but only allow the Save as in Excel? This article can help you.

Disable workbook save but only allow save as with VBA code


Disable workbook save but only allow save as with VBA code

The following VBA code can help you to disable the Save function but only allow the Save as of a workbook.

1. Press Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, double click ThisWorkbook in the Project pane to open the ThisWorkbook (Code) window. Then copy and paste the below VBA code into the Code window.

VBA code: Only allow Save as in Excel

Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)
    If Not SaveAsUI Then
        Cancel = True
        MsgBox "You cannot save this workbook. Use Save As", vbInformation, "Kutools for Excel"
    End If
End Sub

3. Press Alt + Q keys to close the Microsoft Visual Basic for Applications window.

4. As the workbook contains VBA script, when saving the workbook, you will get the following dialog box first. Please click the Yes button.

5. Now a dialog box pops up to tell you the Save function in this workbook is disabled, you need to use the Save as function to save the updated data of this workbook.

Please click the OK button and go ahead to save the workbook with the Save as function.


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Comments (6)
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This comment was minimized by the moderator on the site
What you want is already built in to Excel. When you are finished with your workbook click 'Save As'. Now Click 'Browse' (has a folder icon next to it near middle left of screen). At the bottom of the new window, click the 'Tools' dropdown and click 'General'. Enter a password for modifying the workbook. Now no one without the password can modify your original workbook but can modify it and save it as something else.
This comment was minimized by the moderator on the site
This works well but there are also complex macros running. What I am finding is that when you open the master you can't 'Save', only 'Save As' but once the macros have run it will allow you to 'Save' which defeats the purpose as its after the macros have run that we need to prevent the over-writing.
This comment was minimized by the moderator on the site
It does indeed disable Save function but warns and then closes without saving, not letting the user to Save as after the warning
This comment was minimized by the moderator on the site
Hi,
In my case, the workbook can be saved as after manually closing the warning dialog.
Maybe it is the problem caused by Excel version. Which Excel version do you use?
This comment was minimized by the moderator on the site
Will the save button be disabled completely in excel or only in that particular excel workbook file.
This comment was minimized by the moderator on the site
Dear Omkar,
The Save button can only be disabled in that particular workbook file.
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