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How to prevent specific cell contents from being deleted in Excel?

Author: Siluvia Last Modified: 2020-07-09

This article is talking about preventing specific cell contents from being deleted in Excel. You can achieve it with the methods in this article.

Prevent specific cell contents from being deleted by protecting the worksheet
Prevent specific cell contents from being deleted by using VBA code


Prevent specific cell contents from being deleted by protecting the worksheet

By default, all cells in worksheet are locked. If you want to prevent specific cell contents from being deleted, and make other cells editable after protecting, please do as follows.

1. Click the button on the top left corner of worksheet to select the whole worksheet. Then press Ctrl + 1 keys to open the Format Cells dialog box.

2. In the popping up Format Cells dialog box, uncheck the Locked option under the Protection tab, and then click the OK button. See screenshot:

3. Select the cells you don’t want the contents to be deleted, press Ctrl + 1 keys to open the Format Cells dialog box again, check the Locked option under the Protection tab, and then click the OK button.

4. Now click Review > Protect Sheet, then specify and confirm your password in both the Protect Sheet and Confirm Password dialog boxes.

Now the worksheet is protected. And the specified cell contents won’t be deleted any more.


Prevent specific cell contents from being deleted by using VBA code

Besides the above two methods, you can run VBA code to prevent specific cell contents from being deleted in a worksheet. Please do as follows.

1. Open the worksheet which contains the cell contents you don’t want to be deleted, right click the Sheet Tab, and then click View Code from the right-clicking menu.

2. Copy and paste the below VBA code into the Code window of the Microsoft Visual Basic for Applications window.

VBA code: Prevent specific cell contents from being deleted in Excel

Private Sub Worksheet_Change(ByVal Target As Range)
    If Intersect(Target, Range("A1:E7")) Is Nothing Then Exit Sub
    On Error GoTo ExitPoint
    Application.EnableEvents = False
    If Not IsDate(Target(1)) Then
        Application.Undo
        MsgBox " You can't delete cell contents from this range " _
        , vbCritical, "Kutools for Excel"
    End If
ExitPoint:
    Application.EnableEvents = True
End Sub

Note: In the code, A1:E17 is the range which the cell contents you will prevent from being deleted. You can change the range based on your needs.

From now on, when you trying to delete cell contents from range A1:E17, you will get a Kutools for Excel dialog box as below screenshot shown, please click the OK button.


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Comments (18)
Rated 5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
Hi,

This is exactly what I was looking for, but it doesn't work for me...
This says: "End Sub expected"

Can you help me ?

Thanks :)
This comment was minimized by the moderator on the site
This is great. I was wondering if this was an option and sure enough it was. Thank you for the very easy instructions.

Andres S.
Rated 5 out of 5
This comment was minimized by the moderator on the site
No, I meant NOT to allow deletion (without protecting the wks or wkb).

It is nice the above works at Wks level.

If there is something to make it work at wkb level it would be even better (I have many sheets)

G
This comment was minimized by the moderator on the site
Is it possible to do something similar at workbook level?

Private Sub Worksheet_Change(ByVal Target As Range)
If Intersect(Target, Range("A1:M7000")) Is Nothing Then Exit Sub
On Error GoTo ExitPoint
Application.EnableEvents = False
If Not IsDate(Target(1)) Then
Application.Undo
MsgBox " You can't delete cell contents from this range " _
, vbCritical, "Kutools for Excel"
End If
ExitPoint:
Application.EnableEvents = True
End Sub
This comment was minimized by the moderator on the site
Hi Gelu,
Do you mean to prevent the range "A1:M7000" from being deleted in all worksheets of the current workbook?
This comment was minimized by the moderator on the site
Thank you for the valuable information.
Regarding the below VBA:
Private Sub Worksheet_Change(ByVal Target As Range)
If Intersect(Target, Range("A1:E7")) Is Nothing Then Exit Sub
On Error GoTo ExitPoint
Application.EnableEvents = False
If Not IsDate(Target(1)) Then
Application.Undo
MsgBox " You can't delete cell contents from this range " _
, vbCritical, "Kutools for Excel"
End If
ExitPoint:
Application.EnableEvents = True
End Sub

The above will allow execution within a certain specified range. It does not allow the addition of new rows. Is there a way that new rows can be added yet maintaining the same protection.
thanks and regards
This comment was minimized by the moderator on the site
Hi Oussama Abou faraj,
After trying with various methods, I can't seem to get this to work. After adding a new row, the area will be locked Immediately and the newly inserted cell cannot be edited.
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