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How to keep table expandable by inserting table row in a protected worksheet in Excel?

The auto expanding function of table will be lost after protecting the worksheet in Excel. For example, there is a table named Table1 in your protected worksheet, when you type anything under the last row, the table will not automatically expand to include the new row. Is there method to keep table expandable by inserting new row in a protected worksheet? The method in this article can help you to achieve it.

Keep table expandable by inserting table row in a protected worksheet with VBA code

Keep table expandable by inserting table row in a protected worksheet with VBA code

As below screenshot shown, a table named Table1 in your worksheet, and the last column of the table is a formula column. Now you need to protect the worksheet to prevent the formula column from changing, but allow to expand the table by inserting new row and assign new data into the new cells. Please do as follows.

1. Click Developer > Insert > Button (Form Control) to insert a Form Control button into your worksheet.

2. In the popping up Assign Macro dialog box, click the New button.

3. In the Microsoft Visual Basic for Applications window, please copy and paste the below VBA code between the Sub and End Sub paragraphs in the Code window.

VBA code: Keep table expandable by inserting table row in a protected worksheet

Dim pswStr As String
'Update by ExtendOffice 20181106
    pswStr = "123"
    On Error Resume Next
   Application.ScreenUpdating = False
    ActiveSheet.Unprotect Password:=pswStr
       ActiveSheet.Range("A1").Select
        Range("Table1[[#Headers],[Total]]").Select
        Selection.End(xlDown).Select
        Selection.Offset(1, 0).Select
        ActiveCell.FormulaR1C1 = "new"
        ActiveSheet.Protect Password:=pswStr, DrawingObjects:=False, _
                        Contents:=True, Scenarios:=False, _
                        AllowFormattingCells:=True, AllowFormattingColumns:=True, _
                        AllowFormattingRows:=True, AllowInsertingColumns:=True, _
                        AllowInsertingRows:=True, AllowInsertingHyperlinks:=True, _
                        AllowDeletingColumns:=True, AllowDeletingRows:=True, _
                        AllowSorting:=True, AllowFiltering:=True, _
                        AllowUsingPivotTables:=True
    Selection.ClearContents
    Application.ScreenUpdating = True

Notes:

1). In the code, number “123” is the password you will use to protect the worksheet.
2). Please change the table name and the name of the column that is containing formula you will protect.
3). And change the offset in the code Selection.Offset(1, -4).Select to the first target column of the table. For example, if there are six columns in the table, please change the Offset to (1, -5).

4. Press the Alt + Q keys to close the Microsoft Visual Basic for Applications window.

5. Select the cells in the table you need to assign new data into except the formula column, then press the Ctrl + 1 keys to open the Format Cells dialog box. In the Format Cells dialog box, uncheck the Locked box, and then click the OK button. See screenshot:

6. Now protect your worksheet with password you have specified in the VBA code.

From now on, after clicking the Form Control button in your protected worksheet, the table will be expandable by inserting new row as below screenshot shown.

Note: you can modify the table except the formula column in the protected worksheet.

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Comments (12)
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Brandi
Brandi
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So I tried this however it adds a new row at the bottom of the workbook on line 1048576 however my table only has about 800 records. I have no idea why it's doing this!
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crystal
crystal     Brandi
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Hi Brindi,
The code has been updated with the problem solved, please have a try and thank you for your comment.
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Ali
Ali     crystal
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Hi Crystal, theproblem is same. I created a new table for myself with only 2 rows. Once I click the button the list is expanded till end of table without adding any Rows. It should be adding to Row number 3.
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Ali
Ali     crystal
This comment was minimized by the moderator on the site
Hi Crystal, theproblem is same. I created a new table for myself with only 2 rows. Once I click the button the list is expanded till end of table without adding any Rows. It should be adding to Row number 3.
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Mac
Mac
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Try this Vba code for add new line in you table

Sub Tab_Line_Add()
Dim pswStr As String
pswStr = "123"
On Error Resume Next
Application.ScreenUpdating = False
ActiveSheet.Unprotect Password:=pswStr
ActiveSheet.Range("D8").Select
'D8 is tabel header
Range("Table1[[#Headers],[Total]]").Select
Selection.End(xlDown).Select
Selection.ListObject.ListRows.Add AlwaysInsert:=False
ActiveSheet.Protect Password:=pswStr

End Sub
.
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crystal
crystal     Mac
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Hi Mac,
Thanks for sharing.
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sohael al-husainy
sohael al-husainy     Mac
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using the suggested (Selection.ListObject.ListRows.Add AlwaysInsert:=False) fixed a similar problem for me with the original code, where a new full row (extending down cell contained formulas) would not be added to the table on a much wider table 51 columns. So thanks for sharing and fixing Mac.
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Michelle
Michelle
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Hello, I used the above code and got the following error message:
"Code execution has been interrupted". When I click on Debug, Line 20 "Selection.ClearContents" is highlighted.

When I initially entered the code, it worked correctly.

I changed "Table" to the name of the table and change the column to the name of the column I am using. I also changed the "Selection.Offset (x,-x).Select" to match my needs.


Any suggestions as to why this is occurring?
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Olu
Olu
This comment was minimized by the moderator on the site
Hello,

the code worked initially, but after I duplicated the worksheet, it stayed for after 24 hours then all the code disappeared. And now I can’t access the worksheet.

it keeps telling me incorrect password. And the code have disappeared. .
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berat
berat
This comment was minimized by the moderator on the site
Merhaba Tablo ismini ve satır başlangıc yerlerini değiştirdiğim zaman kod çalışmıyor yardımcı olurmusunuz
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crystal
crystal     berat
This comment was minimized by the moderator on the site
Hi,
Make sure you have changed to the exact same table name and column header in the code.
I have changed the table name and the column header to test the code, and it works well.
Did you get any error prompt? I need to know more specific about your issue, such as your Excel version. The more detailed you describe the error, the faster we can understand and solve it.
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Alisson Juns
Alisson Juns
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How do I create a button to erase lines?
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