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How to save table as PDF in Excel?

Author Kelly Last modified

You may be familiar with saving a worksheet as an individual PDF file in Excel, but do you know how to save only a table as a PDF file? This article will share two solutions to deal with this problem.

Save table as PDF with Create PDF/XPS feature

This method will apply the Create PDF/XPS feature to save a table as a PDF file in Excel. Please do as follows:

1. Select the table you will export as a PDF file, and click File > Export > Create PDF/XPS Document > Create PDF/XPS in Excel 2013/2016. See screenshot:
click Create PDF/XPS
Note: If you are using Excel 2010, please select the table, and click File > Save & Send > Create PDF/XPS Document > Send as PDF.

2. In the Publish as PDF or XPS dialog box, please (1) select the destination folder you will save the PDF file into; (2) type a name for the PDF file in the File name box; and (3) click the Options button. See screenshot:
set options in the Publish as PDF or XPS dialog box

3. In the Options dialog box, please check the Selection option in the Publish what section, and click the OK button. See screenshot:
check the Selection option

4. Click the Publish button in the Publish as PDF or XPS dialog box.

Now the selected table is saved as a PDF file.

Save table as PDF with Kutools for Excel

If you have Kutools for Excel installed, you can also apply its Export Range to File feature to save a table as a PDF file in Excel. Please do as follows:

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1. Select the table you will save as a PDF file, and click Enterprise > Import/Export > Export Range to File. See screenshot:
click Export Range to File feature of kutools

2. In the Export Range to File dialog box, please (1) check the PDF option in the File format section; (2) click the Browse button Browse button to select the destination folder you will save the PDF file into; and then (3) click the Ok button. See screenshot:
set options in the Export Range to File dialog box

3. In the second Export Range to File dialog box, please type a name for the PDF file, and click the Ok button. See screenshot:
type a name for the PDF file

Now the selected table is exported and saved as an individual PDF file.

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