How to save selection or entire workbook as PDF in Excel?
In many cases, you may only want to save or export selected ranges as PDF, or save the whole workbook but not only current worksheet as PDF. How to deal with it?
Of course, you can copy selected ranges to a new worksheet and save it as PDF file; or save each worksheet separately as PDF files. But here we will show you a tricky way to save selections or entire workbook as one PDF file in Microsoft Excel quickly, and save multiple workbooks in a specified folder to separated PDF files at once.
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Step 1: Select the ranges that you will save as PDF file.
If you want to save the entire workbook as one PDF file, just skip this step.
Step 2: Click the File > Save as.
Step 3: In the Save As dialog box, select the PDF item from the Save as type: drop down list.
Step 4: Click the Options… button at the bottom of Save As dialog box.
Step 5: In the Options dialog box, check the Selection option or Entire workbook option according to your needs.
Step 6: Click OK to dismiss the dialog boxes.
Then the selected range or the entire workbook is saved as a single PDF file.
This section will introduce the Export Range to File utility of Kutools for Excel, it can help you save a selected range as PDF file easily. Please do as follows.
1. Select the range you want to save as PDF file, and then click Kutools Plus> Import / Export > Export Range to File. See screenshot:
2. In the Export Range to File dialog box, you need to:
A: Select PDF option in the File format section;
B: If you want to keep the formatting, row heights and column widths of selection, please check the Preserve formatting / row heights / column widths options in the Workbook options section;
C: Click the button to select a folder to save the PDF file;
D: Click the OK button.
Note: If you want to directly open the PDF file after exporting, please check the Open the file after exporting box.
3. Now another Export Range to File dialog box pops up, type a name for the PDF file in the box, then click the OK button.
Now the selection is successfully saved as PDF file.
If you want to have a free trial of this utility, please go to free download the software first, and then go to apply the operation according above steps.
You can save each worksheet or specific worksheet in a workbook as separated PDF file with the Split Workbook utility.
1. Click Kutools Plus > Workbook > Split Workbook. See screenshot:
2. In the Split Worksheet dialog box, please check the worksheets you need to save as individual PDF files in the Worksheet name box, in the Options section, check the Save as type box, and select PDF (*.pfd) from the drop-down list, and then click the Split button. In the popping up Browse for Folder dialog box, select a folder for saving these pdf files, and finally click the OK button. See screenshot:
Then all selected worksheets are saved as individual PDF file immediately.
- Export Excel selection as HTML
- Export Excel selection to Text files
- Export Excel selection to CSV files
- Save Excel selection as individual file
- Convert Excel ranges to images
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To post as a guest, your comment is unpublished.· 9 months agoThanks. Great information.
To post as a guest, your comment is unpublished.· 1 years agoThis is the longest solution I've ever seen for this. If you simply wanna include all the sheets from your .xlsx file, just hold down CTRL, select the first one, add a hold down shift and select the last one in the range, they will look selected (a little whiter). After your selection, you can depress the keys and go File > Save as... and select .pdf from the drop-down menu.
To post as a guest, your comment is unpublished.· 2 years agoThis was very helpful!
To post as a guest, your comment is unpublished.· 2 years agoMUCH APPRECIATE - EASY WHEN YOU KNOW HOW!
To post as a guest, your comment is unpublished.· 2 years agoThank you!
Each step is very well depicted and the instructions are informative and clear to read.
To post as a guest, your comment is unpublished.· 3 years agoMany thanks it was helpful
To post as a guest, your comment is unpublished.· 3 years agoThanks so much! I looked everywhere. This helped a lot. Thanks for sharing.
To post as a guest, your comment is unpublished.· 4 years agoThank you. This helps a lot.
To post as a guest, your comment is unpublished.· 4 years agoHow to save an Excel file to PDF
To post as a guest, your comment is unpublished.· 4 years agoSome of the sheets did not transfer over possibly due to the pictures on it. Help!
To post as a guest, your comment is unpublished.· 4 years agoWOW - Thank you so much for this. So simple when you know!!! Been frustrated for ages doing it all the long/wrong way round. Feel so happy to have learned something new today that will save me hours in the long run.
To post as a guest, your comment is unpublished.· 5 years agoThank you!!!
Now like a Boss :P
To post as a guest, your comment is unpublished.· 5 years agothanks for the info, it's verry useful
To post as a guest, your comment is unpublished.· 5 years agoThis was very helpful. Thank you so much!
To post as a guest, your comment is unpublished.· 5 years agoI have tried this already but it displays a message saying that no printer is installed and there is an error while saving the document.What to do ?
To post as a guest, your comment is unpublished.· 5 years agoVery very Useful Thanks and Lot
To post as a guest, your comment is unpublished.· 5 years agoThanks! Is there a way to make the worksheet names display in the PDF as page names? All my worksheets are titled, but they display as Page 1, Page 2, etc. in PDF.
To post as a guest, your comment is unpublished.· 5 years agoHi, thanks for the info but is there a way to shrink the selection so each tab is only one page of the PDF?
To post as a guest, your comment is unpublished.· 5 years agoThank you for this info! Is there any way to program excel to always save the workbook with these settings?
To post as a guest, your comment is unpublished.· 5 years agoOMG!!! At last - Thank you!!!!!!!!!!!!!
To post as a guest, your comment is unpublished.· 5 years agothank you very much!
To post as a guest, your comment is unpublished.· 5 years agoI also had to select pages instead of all on the page range.
To post as a guest, your comment is unpublished.· 5 years agoOMG. THANK YOU THANK YOU THANK YOU!!!!!
To post as a guest, your comment is unpublished.· 5 years agoThank you
To post as a guest, your comment is unpublished.· 5 years agoThank you. Very useful information
To post as a guest, your comment is unpublished.· 5 years agoGreat help thank you!
To post as a guest, your comment is unpublished.· 5 years agoThank you very much for the info.