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How to copy source formatting of the lookup cell when using Vlookup in Excel?

Author: Siluvia Last Modified: 2021-12-03

In the previous articles, we have talked about keeping background color when vlookup values in Excel. Here in this article, we are going to introduce a method of copying all cell formatting of the resulting cell when doing Vlookup in Excel. Please do as follows.

Copy source formatting when using Vlookup in Excel with a User-defined function


Copy source formatting when using Vlookup in Excel with a User-defined function

Supposing you have a table as below screenshot shown. Now you need to check if a specified value (in column E) is in column A and return corresponding value with formatting in column C. Please do as follows to achieve it.

1. In the worksheet contains the value you want to vlookup, right-click the sheet tab and select View Code from the context menu. See screenshot:

2. In the opening Microsoft Visual Basic for Applications window, please copy below VBA code into the Code window.

VBA code 1: Vlookup and return value with formatting

Sub Worksheet_Change(ByVal Target As Range)
'Update by Extendoffice 20211203
    Dim I As Long
    Dim xKeys As Long
    Dim xDicStr As String
    On Error Resume Next
    Application.ScreenUpdating = False
    Application.CutCopyMode = False
    xKeys = UBound(xDic.Keys)
    If xKeys >= 0 Then
        For I = 0 To UBound(xDic.Keys)
            xDicStr = xDic.Items(I)
            If xDicStr <> "" Then
                Set xRg = Application.Range(xDicStr)
                xRg.Copy
                Range(xDic.Keys(I)).PasteSpecial xlPasteFormats
            Else
                Range(xDic.Keys(I)).Interior.Color = xlNone
            End If
        Next
        Set xDic = Nothing
    End If
    Application.ScreenUpdating = True
    Application.CutCopyMode = True
End Sub

3. Then click Insert > Module, and copy the below VBA code 2 into the Module window.

VBA code 2: Vlookup and return value with formatting

Public xDic As New Dictionary
'Update by Extendoffice 20211203
Function LookupKeepFormat(ByRef FndValue, ByRef LookupRng As Range, ByRef xCol As Long)
    Dim xFindCell As Range
    On Error Resume Next
    Application.ScreenUpdating = False
    Set xFindCell = LookupRng.Find(FndValue, , xlValues, xlWhole)
    If xFindCell Is Nothing Then
        LookupKeepFormat = " "
        xDic.Add Application.Caller.Address, " "
    Else
        LookupKeepFormat = xFindCell.Offset(0, xCol - 1).Value
        xDic.Add Application.Caller.Address, xFindCell.Offset(0, xCol - 1).Address(External:=True)
    End If
    Application.ScreenUpdating = True
End Function

4. Click Tools > References. Then check the Microsoft Script Runtime box in the References – VBAProject dialog box. See screenshot:

5. Press the Alt + Q keys to exit the Microsoft Visual Basic for Applications window.

6. Select a blank cell adjacent to the lookup value, and then enter formula =LookupKeepFormat(E2,$A$1:$C$8,3) into the Formula Bar, and then press the Enter key.

Note: In the formula, E2 contains the value you will lookup, $A$1:$C$8 is the table range, and number 3 means that the corresponding value you will return locates in the third column of the table. Please change them as you need.

7. Keep selecting the first result cell, and then drag the Fill Handle down to get all results along with their formatting as below screenshot showed.


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Comments (44)
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This comment was minimized by the moderator on the site
It seems to work but excel freezes from it and goes unresponsive. HELP!!!!
This comment was minimized by the moderator on the site
So - this macro works, but every time I use it my spreadsheet stops responding for roughly 3 minutes (even for one single line of data). Any tips?
This comment was minimized by the moderator on the site
Is there a way to use this on the same sheet with two different lookups. Ie. Lookup Column M in array A:B, return column B with formatting. Then Lookup in Column N in array C:D and return column D with formatting?
Ive got the first set working perfectly, and the second set wont work at all. No error, just most of the rows are blank
This comment was minimized by the moderator on the site
This code only works when data is in same sheet.
This comment was minimized by the moderator on the site
Hi kirtiraj,To lookup values across worksheets and keep the formatting, you need to place the VBA code 1 in the code window of the result worksheet, and place the VBA code 2 in the Module code window.
This comment was minimized by the moderator on the site
I get a compile error: "Expected: end of statement", with the word "New" highlighted in: "Public xDic As New Dictionary".
I'm not a developer, just trying to solve a problem in a long set of sheets. So thank you for the help.
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