How to create progress bar chart in Excel?

In Excel, progress bar chart can help you to monitor progress towards a target as following screenshot shown. But, how could you create a progress bar chart in Excel worksheet?

Create a progress bar chart in Excel with normal Insert Bar function

Create a progress bar chart in Excel with Conditional Formatting function

Create a progress bar chart in Excel with a handy feature


Create a progress bar chart in Excel with normal Insert Bar function

Normally, you can insert a clustered bar chart and then format it as a progress bar chart, please do as this:

1. Select the data that you want to create the progress bar chart based on, and then click Insert > Insert Column or Bar Chart > Clustered Bar under the 2-D Bar section as following screenshot shown:

2. Then a clustered chart has been inserted, then click the target data series bar, and then right click to choose Format Data Series from the context menu, see screenshot:

3. In the Format Data Series pane, click Fill & Line icon button, then select No fill under the Fill section, and then select Solid line and choose one color for the border of the bar in the Border section, see screenshot:

4. Then close the Format Data Series pane, and then click to select the whole chart, and click Design > Add Chart Element > Data Labels > Inside Base, all data labels have been inserted into the chart as following screenshot shown:

5. And then you should delete other data labels and only keep the current data labels as following screenshot shown:

6. Then, go on right clicking the target data series, and choose Format Data Series, in the Format Data Series pane, click Series Options icon button, and change Series Overlap to 100%, see screenshot:

7. And then select the horizontal value axis, and right click to choose Format Axis option, see screenshot:

8. In the Format Axis pane, under the Axis Options tab, enter the max value of your target data into the Maximum text box, and the progress bar chart will be created completely, see screenshot:


Create a progress bar chart in Excel with Conditional Formatting function

In Excel, you can also create a progress bar chart by using Conditional Formatting, please do as follows:

1. Select the value cells where you want to insert the progress bar chart, and then click Home > Conditional Formatting > Data Bars > More Rules, see screenshot:

2. In the New Formatting Rule dialog box, please do the following operations:

(1.) In Type section, choose Number in Minimum and Maximum drop down list;

(2.) Set the min and max values in Minimum and Maximum box based on your data;

(3.) Finally, choose Solid Fill option under the Fill drop down, and then select a color as you need.

3. Then click OK button, progress bars have been inserted into the cells, see screenshot:


Create a progress bar chart in Excel with a handy feature

If you have Kutools for Excel, it provides many special advanced charts, such as Progress Bar Chart, Speedometer Chart, Slop Chart, Lollipop Chart, Variable Width Column Chart and so on. With its Progress Bar Chart feature, you can insert a progress bar chart based on a percentage value or target and actual values quickly and easily.

Note: To apply this Progress Bar Chart, firstly, you should download the Kutools for Excel, and then apply the feature quickly and easily.

After installing Kutools for Excel, please do as this:

1. Click Kutools > Charts > Progress > Progress Bar Chart, see screenshot:

2. In the popped out Progress Bar Chart dialog box, please do the following operations:

  • Under the Axis label range, select the axis values from the original data;
  • Select Percentage of current completion option if you want to create the progress bar chart based on the percentage values;
  • Then, select the percentage values from the data range.

Tips: If you need to create the progress bar chart based on the target and actual values, you just need to select Actual, Target option, and choose the data separately from the data range as below screenshot shown:

3. After setting the operations, please click OK button, and the progress bar char has been inserted at once, see screenshot:


More relative chart articles:

  • Create A Bar Chart Overlaying Another Bar Chart In Excel
  • When we create a clustered bar or column chart with two data series, the two data series bars will be shown side by side. But, sometimes, we need to use the overlay or overlapped bar chart to compare the two data series more clearly. In this article, I will talk about how to create an overlapped bar chart in Excel.
  • Create A Step Chart In Excel
  • A step chart is used to show the changes happened at irregular intervals, it is an extended version of a line chart. But, there is no direct way to create it in Excel. This article, I will talk about how to create a step chart step by step in Excel worksheet.
  • Highlight Max And Min Data Points In A Chart
  • If you have a column chart which you want to highlight the highest or smallest data points with different colors to outstand them as following screenshot shown. How could you identify the highest and smallest values and then highlight the data points in the chart quickly?
  • Create Gantt Chart In Excel
  • When you need to display your timeline of the project management in Excel, the Gantt chart can help you. Most of users may be known that the Gantt chart is a horizontal bar chart which is often used in project management applications, and from it you can view the timelines of each project managements visually and intuitively.

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