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How to highlight values that appear X times in Excel?

Normally, you may apply the Conditional Formatting feature to highlight duplicate values in a range of cells in Excel. However, if only the values that appear a specific X times (such as 3 times or 5 times) need to be highlighted, how can you do? This tutorial provides a step-by-step guide to help you quickly solve the problem.

Highlight values that appear X times with Conditional Formatting
More tutorials for Conditional Formatting…

Highlight values that appear X times with Conditional Formatting

Please do as follows to highlight values in an Excel list that appear X times.

1. Select the list you will highlight the values, click Home > Conditional Formatting > New Rule.

2. In the New Formatting Rule dialog box, you need to:

  • 2.1 Click Use a formula to determine which cells to format option in the Select a Rule Type section;
  • 2.2 Copy the below formula into the Format values where this formula is true box;
  • =COUNTIF($C$2:$C$13, C2) = 3
  • 2.3 Click the Format button to specify a font or fill color you need;
  • 2.4 Click the OK button. See screenshot:


  • 1. In the formula, $C$2:$C$13 is the selected range, C2 is the first cell of the selected range, and number 3 is the frequency of values.
  • 2. If you want to highlight values that appear 5 times, please change the number 3 to 5.

You can see values appearing 3 times in the specified list are highlighted immediately.

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