Excel: How to expand or collapse all fields in Pivot Table
Pivot Tables are commonly used for analyzing data in Excel. If there are many groups, sometimes, the groups need to be collapsed or expanded for different viewing needs. However, manually clicking the expand or collapse buttons for each group can be time-consuming.
This tutorial will show you several quick methods to expand or collapse all fields in a Pivot Table at once.
Expand or collapse all fields using PivotTable built-in feature
Expand or collapse all fields using shortcuts
Expand or collapse all fields using PivotChart
Expand or collapse all fields using PivotTable built-in feature
In Excel, there are two built-in features that can be used to expand or collapse all fields at once.
Expand Field and Collapse Field button
Click on the group name of the Pivot Table to show the "PivotTable Analyze" tab, and go to click "Expand Field" or "Collapse Field" button as you need.
Right-click Menu
Click on the group name that you want to expand or collapse, and in the popping-up context menu, click "Expand/Collapse" > "Expand Entire Field" or "Collapse Entire Field".
Expand or collapse all fields using shortcuts
If you prefer using shortcuts for Excel tasks, here are two sets of keyboard shortcuts that can quickly expand or collapse all fields in a PivotTable.
Select the group name you want to operate, then use the below shortcuts
| Expand fields: Alt + A + J Collapse fields: Alt + A + H |
Expand or collapse all fields using PivotChart
If you're using Excel 2016 or later, PivotChart is a useful tool for expanding or collapsing fields in a PivotTable.
1. Choose PivotChart & PivotTable instead of PivotTable when you create the PivotTable.
2. Select the original data, click "Insert" > "PivotChart" > "PivotChart & PivotTable".
3. After setting up the Pivot Table, go to the Pivot Chart and click the "plus" or "minus" button to expand or collapse the fields in the Pivot Table. See screenshot:
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