How to save a selection as individual file in Excel?
When we deal with a long worksheet, we may want to save only a selected range instead of a whole workbook as a new Excel file, such as sending different selections of a worksheet to different persons. We will introduce methods to save selections in a worksheet as individual Excel files.
Save selections as individual Excel files with copying and pasting
Save selections as individual Excel files with VB Macro
Save Selections as individual Excel files with Kutools for Excel
Save selections as individual files with copying and pasting
The most common method is to copy the selection that you want to save as an individual file in Excel, create a new workbook, and paste the copied selection on it, then save it.
However, you may lose some format styles in the selection during copying and pasting, such as row height, etc.
Save selections as individual files with VB Macro
Using Macro is an easy way to save the selections as individual files without copying and pasting to a new workbook.
1. Hold down the ALT + F11 keys to open the Microsoft Visual Basic for Applications window.
2. Click Insert > Moudle, and paste the following code into the Moudle Window.
VBA: export range to Excel file
Sub ExportRangetoExcel()
'Update 20130916
Dim wb As Workbook
Dim saveFile As String
Dim WorkRng As Range
Dim address As String
Dim defult As Integer
On Error Resume Next
xTitleId = "KutoolsforExcel"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.address, Type:=8)
Application.ScreenUpdating = False
Application.DisplayAlerts = False
defult = Application.SheetsInNewWorkbook
Application.SheetsInNewWorkbook = 1
Set wb = Application.Workbooks.Add
Application.SheetsInNewWorkbook = defult
WorkRng.Copy
wb.Worksheets(1).Paste
address = Replace(WorkRng.address, ":", "-")
address = Replace(address, "$", "")
address = Replace(address, ".", "")
saveFile = Application.GetSaveAsFilename(InitialFileName:=address, fileFilter:="Excel Workbooks (*.xlsx),*.xlsx")
wb.SaveAs Filename:=saveFile
wb.Close
Application.CutCopyMode = False
Application.DisplayAlerts = True
Application.ScreenUpdating = True
End Sub3. Then press F5 key to execute the operation, and a prompt box will pop out to remind you select a range that you want to save as individual Excel file. See screenshot:
4. Then click OK, and specify a folder to locate this new file and then enter a name for your file in the Save As dialog box, see screenshot:
5. And then click Save button, the selected range has been saved as a new Excel workbook.
Using Macro may be a little hard for starter of Microsoft Excel, and we will introduce another easy and convenient way provided with Kutools for Excel.
Save Selections as individual files with Kutools for Excel
Kutools for Excel's Export Range to File tool can help us conveniently save selections as individual files quickly.
Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 30 days. Get it Now.
If you have installed Kutools for Excel, please do as this:
1. Click Enterprise > Import / Export > Export Range to File, see screenshot:
2. In the Export Range to File dialog box, click the 
button to select the range that you want to save it as an individual file, and then check Excel workbook option in File format section, at last, you can check the workbook options as you need.
3. Click OK, then it will pop up a Select a name and location for the exported range dialog box, enter a name for this new file, and select a folder where you will save it in. And then click Save button.
Notes:
1. The Export Range to File tool of Kutools for Excel can save all formatting in the selections.
2. Kutools for Excel's Export Range to File tool makes it possible to easily export a range of date to a file, either an Excel workbook, a CSV, a simple HTML or all formatting HTML.
3. If you check Open the file after export option in the dialog box, the new file will be launched automatically after exporting it successfully.
To know more about this feature, please click Export Range to File.
Related Articles
- Export Excel data as HTML
- Save selection or entire workbook as PDF
- Export Excel data to CSV files in Excel
- Export Excel data to Text files in Excel
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