How to save and reuse pictures in Excel

Pictures such as logos, clip art, and icons are often reused in Excel, especially in reports, dashboards, and templates. Instead of finding and inserting the same images again and again, you can save them in a way that makes them easier to use later. In this tutorial, we will look at two practical methods, including a way to keep reusable pictures in a library in Excel, and a way to save pictures to your computer for future use.

• Method 1: Save and reuse pictures from a library in Excel
• Method 2: Save a picture to your computer

Save and reuse pictures from a library in Excel

If you want a way to save pictures in an Excel library and reuse them in any workbook, the Resource Library feature provided by Kutools for Excel is a very practical option. It lets you store pictures, clip art, charts, formulas, and other content as reusable entries, then insert them again whenever needed.

Step 1: Add a picture to the library

1. After installing Kutools for Excel, click Kutools > Navigation to open the Navigation pane.
2. In the Navigation pane, click the Resource Library tab.
3. Select the group where you want to save the picture, such as Pictures or Clip Arts. You can also create a new group or subgroup if needed.
4. Select the picture in the worksheet that you want to save, then click the Add selected content to Resource Library (+) button in the Resource Library pane.
5. In the dialog box, enter a name for the picture, then click Add.

   

Step 2: Reuse a picture in Excel

After the picture has been saved to the Resource Library, you can reuse it anytime by clicking the saved entry in the pane.

This method is ideal if you frequently reuse the same pictures and want them available directly inside Excel without having to browse folders each time.

Save a picture to your computer

If you only need to keep a picture for later use, saving it as a separate image file is the simplest built-in method. Once saved, you can insert it into any workbook whenever you need it.

1. In Excel, right-click the picture you want to keep.
2. Click Save as Picture.

   

3. In the Save As Picture dialog box:
   1. Choose the folder where you want to store the picture.
   2. Enter a file name.
   3. Select an image format such as PNG, JPEG, or GIF, then click Save.

      

   Note:

   • PNG is usually the best choice for logos, clip art, and images with transparent backgrounds.
   • If the picture is set to Place in Cell, the Save as Picture option is not available directly. Change it to Place over Cells first, and then save it.

   Pros

   • Built into Excel
   • Lets you reuse the picture in any workbook or Office app
   • Easy to organize pictures in folders on your computer

   Cons

   • You must manage the saved files manually
   • Not as convenient as inserting directly from a built-in library

Conclusion

If you want the most convenient way to save and reuse pictures in Excel, Kutools for Excel offers the best solution. Its Resource Library feature lets you build your own reusable picture library and insert saved items quickly whenever you need them. If you prefer native Excel options, saving a picture as a file is the best choice for flexibility.

By choosing the method that fits your workflow best, you can keep your commonly used pictures, clip art, and logos ready for reuse and avoid repeating the same work again and again.

I hope you found this tutorial helpful. If you’d like to explore more Excel tips and practical solutions, please click here to browse our full collection of Excel tutorials.