Skip to main content

Kutools for Office — One Suite. Five Tools. Get More Done.

How to quickly copy every other row in Excel?

Author Kelly Last modified

Excel provides multiple methods to handle specific data manipulations like copying every other row, which can be particularly useful for summarizing or reporting data spaced across regular intervals. Whether you're preparing data for a presentation or organizing your spreadsheets for better visibility, this article will guide you through three effective methods to achieve this with ease and precision.

Copy every other row in Excel with Fill handle

Quickly copy every other row in Excel with Kutools for Excel

Copy every other row in Excel with Filter command

Suppose you need to copy every other row from the specified range. Please follow the following methods to accomplish this efficiently.

sample data

arrow blue right bubble Copy every other row in Excel with Fill handle

This method allows you to quickly copy content from one range to another, focusing on alternating rows.

Step 1: Enter the formula below in Cell E1. Then click on Cell E1, and drag the Fill Handle Fill Handle button to Cell G1.

=A1

Enter a formula and drag it right to get all data od that row

Step 2: Select and highlight the range of E1:G2, and drag the Fill handle Fill Handle button across the range according to you needs.

Now it copies and pastes the content in every other row:

Select the formula cells and a blank row below the cells, and drag to other cells

Note: This approach copies the content in every other row. But it copies only the content, not hyperlinks or formatting styles.

arrow blue right bubble Quickly copy every other row in Excel with Kutools for Excel

If you're looking to enhance your efficiency in Excel, Kutools for Excel is your go-to tool. With its powerful Select Specific Cells feature, you can effortlessly isolate all negative numbers in your worksheet with just a few clicks. This method not only simplifies your workflow but also saves significant time, making it ideal for large datasets where manual selection would be impractical.

Kutools for Excel offers over 300 advanced features to streamline complex tasks, boosting creativity and efficiency. Itegarate with AI capabilities, Kutools automates tasks with precision, making data management effortless. Detailed information of Kutools for Excel...         Free trial...

Step 1: Select the range that you will work with, and click the Kutools > Select Tools > Select Interval Rows & columns….

click Select Interval Rows & columns feature of ktuools

Step 2: In Select Interval Rows & Columns dialog box, specify the settings as following screen shot shows, and click OK.

specify the settings in the dialog box

This will select and highlight every other row in your chosen range.

every other row are selected

Step 3: Copy these selected rows easily by clicking the Copy button under the Home tab or pressing Ctrl + C.

Tips:

arrow blue right bubble Copy every other row in Excel with Filter command

For those needing to copy content along with hyperlinks and formatting styles in every other row, the Filter command can do the trick.

Step 1: In a blank column besides original data, enter 0,1,0,1…,0,1. In this case we enter the numbers in Column E. see the following screen shot:

enter 0,1,0,1…,0,1 next to the data

Step 2: Select and highlight Column E, and click the Filter button under Data tab.

Step 3: Then go back to the Column E, and click the arrow button besides Cell E1.

Step 4: In the drop down menu, uncheck Select All option, and check the 0 option. Then it hides the rows with 1 in Excel, see the following screen shot.

apply Filter feature to hide the rows with 1

Step 5: Now, you can easily select and copy the visible rows by pressing Ctrl + C or clicking the Copy button under Home tab.

Related articles:

Best Office Productivity Tools

🤖 Kutools AI Aide: Revolutionize data analysis based on: Intelligent Execution   |  Generate Code  |  Create Custom Formulas  |  Analyze Data and Generate Charts  |  Invoke Kutools Functions…
Popular Features: Find, Highlight or Identify Duplicates   |  Delete Blank Rows   |  Combine Columns or Cells without Losing Data   |   Round without Formula ...
Super Lookup: Multiple Criteria VLookup  |   Multiple Value VLookup  |   VLookup Across Multiple Sheets   |   Fuzzy Lookup ....
Advanced Drop-down List: Quickly Create Drop Down List   |  Dependent Drop Down List   |  Multi-select Drop Down List ....
Column Manager: Add a Specific Number of Columns  |  Move Columns  |  Toggle Visibility Status of Hidden Columns  |  Compare Ranges & Columns ...
Featured Features: Grid Focus   |  Design View   |   Big Formula Bar   |  Workbook & Sheet Manager   |  Resource Library (Auto Text)   |  Date Picker   |  Combine Worksheets   |  Encrypt/Decrypt Cells   |  Send Emails by List   |  Super Filter   |   Special Filter (filter bold/italic/strikethrough...) ...
Top 15 Toolsets:  12 Text Tools (Add Text, Remove Characters, ...)   |   50+ Chart Types (Gantt Chart, ...)   |   40+ Practical Formulas (Calculate age based on birthday, ...)   |   19 Insertion Tools (Insert QR Code, Insert Picture from Path, ...)   |   12 Conversion Tools (Numbers to Words, Currency Conversion, ...)   |   7 Merge & Split Tools (Advanced Combine Rows, Split Cells, ...)   |   ... and more
Use Kutools in your preferred language – supports English, Spanish, German, French, Chinese, and 40+ others!

Supercharge Your Excel Skills with Kutools for Excel, and Experience Efficiency Like Never Before. Kutools for Excel Offers Over 300 Advanced Features to Boost Productivity and Save Time.  Click Here to Get The Feature You Need The Most...

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!

All Kutools add-ins. One installer

Kutools for Office suite bundles add-ins for Excel, Word, Outlook & PowerPoint plus Office Tab Pro, which is ideal for teams working across Office apps.

Excel Word Outlook Tabs PowerPoint
  • All-in-one suite — Excel, Word, Outlook & PowerPoint add-ins + Office Tab Pro
  • One installer, one license — set up in minutes (MSI-ready)
  • Works better together — streamlined productivity across Office apps
  • 30-day full-featured trial — no registration, no credit card
  • Best value — save vs buying individual add-in