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How to send meeting request without response required in Outlook?

Normally meeting invitations will request attendees responding as acceptance, declined or tentative. However, it is also common to send meeting requests to inform attendees without their responses. Therefore, how to send meeting requests without requiring responses? There are a couple of ways to send meeting requests without response required in Microsoft Outlook.

Send one meeting request without response required in Outlook

Send all meeting requests without response required in Outlook

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arrow blue right bubbleSend one meeting request without response required in Outlook

It is easy to send a meeting request without response required in Microsoft Outlook.

Step 1: Create a new meeting invitation:

  1. In Outlook 2010 and 2013, shift to the Calendar view, and click the New Meeting button on the Home tab.
  2. In Outlook 2007, please click the File > New > Meeting request.

Step 2: In the new meeting window, prevent request responses with clicking the Response Options > Request Responses on the Meeting tab.

Step 3: Compose the meeting invitation and click the Send button.


arrow blue right bubbleSend all meeting requests without response required in Outlook

If you need to send all meeting invitations without response required in Microsoft Outlook, you’d better create a custom meeting form.

Step 1: Create a new meeting invitation:

  1. In Outlook 2010 and 2013, shift to the Calendar view, and click the New Meeting button on the Home tab.
  2. In Outlook 2007, please click the File > New > Meeting request.

Step 2: Click the Design This Form button on the Developer tab.

Click to know How to add developer tab on Ribbon in Outlook?

Step 3: Next click the View Code button on the Developer tab.

Step 4: Paste the following code in the popping up Script Editor: window, at last close this window:

Script: Send meeting invitations without response required

Function Item_Open()
Item.ResponseRequested = False
End Function

Step 5: Publish the custom meeting form with clicking the Publish > Publish Form As on the Developer tab.

Step 6: Now in the popping up Publish Form As dialog box, firstly click the Look in box and specify the Personal Forms Library from the drop down list, next enter a name for this custom meeting form in the Display name box, and in the end click the Publish button. See screen shot below:

Now you can close the custom meeting form without saving.

Up to now, the custom meeting form, which will send meeting invitations without response required, has been created and saved. And you can apply this custom meeting form in future easily.

Step 7: Apply the custom meeting form with clicking the Choose Form button on the Developer tab firstly, next in the Choose Form dialog box specify the Personal Forms Library in the Look in box, then select the custom form name, and at last click the Open button. See screen shot below.

 

Note: You can also find out the Choose Form command with:

  1. Clicking the New Items > More Items > Choose Form on the Home tab in Outlook 2010 and 2013
  2. Or clicking the File > New > Choose Form in Outlook 2007.

If most of meeting invitations you will send don’t require response, you can easily apply the custom meeting form with setting it as default form in a specified folder.

 

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