Automatically reply only to a specific domain with rule in Outlook

Easily set up Auto Reply for out of office in Outlook without exchange sever

This method will guide you to create an email template and set a rule to reply all emails sent from specific email domains with the email template in Outlook. Please do as follows:

1. Create a new email, fill its subject and compose messages. And then click File > Save As.

2. In the Save As dialog box, please type a name for the email in the File name box, select the Outlook Template (*.oft) from the Save as type drop down list, and click the Save button. See screenshot:

3. Close the email without saving.

4. Click Home > Rules > Manage Rules & Alerts. See screenshot:

5. In the opening Rules and Alerts dialog box, please click the New Rule button. See screenshot:

6. In the opening Rules Wizard, please select Apply rule on messages I receive option, and click the Next button.

7. In the second Rules Wizard, check the with specific words in the sender’s address option, and click the text of specific words. See screenshot:

8. In the Search Text dialog box, type the specified domain into the first box, click the Add button, and then click the OK button. (See screenshot below).

9. Click the Next button in the second Rules Wizard.

10. Now you get into the third Rules Wizard. Please check the reply using a specific template option, and click the text of a specific template. See screenshot:

11. Now in the Select a Reply Template dialog box, please select the User Templates in File System from the Look in drop down list, select the message template you saved in Step 2, and click the Open button. See screenshot:

12. Now Click the Next buttons twice to get into the last Rules Wizard. Please type a name for the new rule in the Step 1 box, check an option as you need in the Step 2 section, and click the Finish button. See screenshot:

13. Click the OK button in the Rules and Alerts dialog box.

So far you have created a rule for automatically replying all emails from the specified domain. Once incoming emails are sent from the specified domain, it will be replied with the preset email template automatically.

Set out of office in Outlook

Automatically reply outside organization only in Outlook

Automatically reply to specific sender (email address) in Outlook