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How to copy automatic/conditional formatting to other folder in Outlook?

For example I have added a conditional Formatting in Inbox folder to show all emails from a certain sender in big red font in the Mail List as below screenshot shown. But when I copy these special emails to others folders, the conditional formatting are lost. Therefore, how could I copy the conditional formatting to other folders in Outlook? I get a solution:

Copy automatic/conditional formatting to other folder in Outlook

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arrow blue right bubbleCopy automatic/conditional formatting to other folder in Outlook

Please follow below steps to copy the automatic/conditional formatting from one folder to other folders in Outlook.

1. In the Mail view, open the mail folder containing the conditional formatting in the Navigation Pane.

2. Click View > Change View > Apply Current View to Other Mail Folders. See screenshot:

3. In the opening Apply View dialog box, please check the destination folders you will copy the conditional formatting to, and click the OK button. See screenshot:

Note: It’s optional to check the Apply view to subfolders option as you need.

So far the conditional formatting has been copied from the currently selected folder, and pasted into folders you checked in above Step 3.

Note: This method will not only copy the conditional formatting, but also other view settings, such as columns, sorting criteria, filter criteria, etc.


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  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
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