How to print an email with small/big font size in Outlook?

Author Kelly Last modified 2025-04-17

Let’s say you need to print an email in Outlook, however the font in the email is too small or too big. How could you change the font to proper size? There are two parts you need to adjust:

Print an email’s message header and username with small/big font size
Print an email’s message body with small/big font size

Print an email’s message header and username with small/big font size

The first part will guide you to change the font size of both message header and username when printing the email in Outlook.

1. Select the email whose message header and username you will print with small/big font size, and click "File" > "Print".

2. Now please specify a printer, select "Memo Style" in the "Settings" section, and click the "Print Options" button. See screenshot:

step 1 of printing an email’s message header and username with small/big font size

3. Now the Print dialog box comes out. Please click the "Page Setup" button. See screenshot:

step 2 of printing an email’s message header and username with small/big font size

4. Now you get into the Page Setup: Memo Style dialog box, please go to the "Format" tab, and then:
(1) In the "Fonts" section, click the "Font" button beside the "Title" box, then in the Font dialog box specify a proper font size and click OK;
(2) In the "Fonts" section, click the "Font" button beside the "Fields" box, then in the Font dialog box specify a proper font size and click OK;
(3) Click OK in the Page Setup: Memo Style dialog box.

step 3 of printing an email’s message header and username with small/big font size

5. Now you return to the Print dialog box, you can click the "Print" button to print the email directly; or click the "Preview" button to preview the email first, and then click the "Print" button.

Note: The specified font size for both username and message header will be saved and applied to other emails automatically when printing in future.

Easily print an email's message body only without header and username in Outlook

As you know, when printing an email in Outlook, it will print out both the email header and email body as what you view in the Message window or Reading Pane. What's more, it usually adds your username above the message header. Here, I want to introduce the excellent "Advanced Print" feature of Kutools for Outlook, which enables you to print an email's message body only without the message header and username, and retain the background image in Outlook.

Enjoy the free version of Kutools for Outlook now which including 100+ features, and 70+ features are free for a life-time!

Print an email’s message body with small/big font size

The above part can only change the font size of fields in the message header and the username when printing emails in Outlook. For changing the font size of message body, please do as follows:

1. In the "Mail" view, double click to open the email whose message body you want to print with small/big font size.

2. Now the email is opening in Message window. Please click "Message" > "Actions" > "Edit Message". See screenshot:

step 1 of printing an email’s message body and username with small/big font size

3. Now place the cursor in the message body, and then select all message body by pressing "Ctrl" + "A".

4. Go to the "Format Text" tab, and click the "Increase Font Size" button or "Decrease Font Size" button to adjust the font size of selected message body. See screenshot: