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How to create a rule in Outlook.com?

Rules are useful and common in Outlook desktop program. But have you ever tried to create a rule in the Outlook.com online? There are two methods to create rules in Outlook.com online.

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arrow blue right bubbleCreate a rule in Outlook.com

In this method, I will take the example of automatically coloring all received emails if their subjects contain the keyword of “test”, and show you the way of creating a rule in Outlook.com online.

1. Log in the Outlook.com online, and click Settings > Options. See screenshot:

2. In the Options webpage, please click Inbox and sweep rules in the left bar, and then click the Add button  in the right section. See screenshot:

3. Name the new rule in the Name box. See screenshot:

4. Set rule condition by clicking the box below When the message arrives, and it matches all of these conditions, and then clicking It includes these words > In the subject in the drop down list. See screenshot:

5. In the popping out dialog box, please type test into the box, press the Add button, and then click the OK button. See screenshot:

6. Go ahead to set actions. Please click box below Do all of the following, and click Mark the message > with a category. See screenshot:

7. In the popping out dialog box, please specify a color category, and click the OK button.

8. Click the Save button to save the rule.

So far, I have created a rule in Outlook.com online already.


arrow blue right bubbleCreate a rule based on a certain email in Outlook.com

The Outlook.com online also supports to create a rule based on the specified email. Please do as follows:

1. Log in the Outlook.com online, select the specified email, and then click Ellipsis  > Create Rule. See screenshot:

2. In the popping out dialog box, the selected email’s sender, recipients, and subject are added as rule conditions. You can click the Close buttons  to remove them, and click Add condition button to add other rule conditions.

3. You can add rule actions by picking up one of actions from the Do all of the following drop down list. See screenshot:

4. Click the OK button to save the new rule.


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  • Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
  • BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
  • Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
  • Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
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