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How to add different formats page numbers to certain pages in Word?

Author: Sun Last Modified: 2024-08-09

Adding page numbers to all pages in a Word document is easily and simple for you, but how about adding different formats of page numbers to the certain pages?

Adding page numbers to certain page ranges

Add different formats of page numbers to certain page ranges

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Adding page numbers to certain page ranges

For example, there are five pages existing in your Word document, and you just want the page number to show on the page 2 and page 3, you can do as follows.

Firstly, you need to insert section breaks to divide the whole document into three sections.

Step 1. Put the cursor at the end of the first page, then click Page Layout > Breaks > Next page. See screenshot:

Next page option on the Page Layout tab on the ribbon

Step 2. Put the cursor at the end of the third page, and click Page Layout > Breaks > Next page.

Step 3. Click Home > Show/Hide Editing Marks to show the section breaks in document. See screenshot:

Show/Hide button on the Home tab on the ribbon

You can see the document has been divided into three sections (Section 1-- Page 1; Section 2—Page 2-3; Section 3 – Page 4-5 Now you can begin to add page numbers to page 2 and page 3.

Document is divided into three sections

Step 4. Double click at the top area of Page 2 to activate the Header and then click Design and uncheck Link to Previous. See screenshot:

Document on the header editing mode
Arrow
Link to Previous button on the Design tab on the ribbon

Step 5. Go back and click on the top of the Page 2 and click Insert > Page Number. See screenshot:

Page Number button on the Insert tab on the ribbon

Select a type of page number from Top of Page and Button of Page section under Page Number drop-down menu. Here is the example of clicking Top of Page > Plain Number 1. See screenshot:

Top of Page options on the ribbon

Step 6. Double click the contents of the document or click Design > Close Header and Footer to close the Header. See screenshot:

Close Header and Footer button on the Design tab on the ribbon

Now the page numbers are only inserted into Page 2 and Page 3:

Page numbers are only inserted into Page 2 and Page 3

Tip: If you want to add page numbers to Page 2-3 and Page 6-8, just need to insert three section breaks to divide the document into four sections (Page 1, Page 2-3, Page 4-5 and Page 6-8) then uncheck Link to Previous in Section 2 and Section 4)

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Add different formats of page numbers

If you want to add different formats of page numbers in different page ranges of a documents, do as follows:

First, divide the document into page ranges by using section break.

Step 1. Put the cursor at the end of the first range and click Page Layout > Breaks > Next page. See screenshot:

Next page option on the Page Layout tab on the ribbon

Step 2. Repeat step 1 to insert section breaks into the end of each range, here, I just divide the whole document into two ranges. See the screenshot:

Document devided into two sections

Step 3. Double click at the top area of the second range to show the Header and Footer, then click Design and uncheck Link to Previous. See screenshot:

Document on the header editing mode with Link to Previous button highlighted on the Design tab on the ribbon

Step 4. Put the cursor at the top area of the first page, and click Insert > Page Number, specify a format you need from the drop-down list, and the page number is inserted. See screenshot:

A Top of Page option on the ribbon

Step 5. Put the cursor at the start of the second section, and click Insert > Page Number, specify another format you need from the drop-down list.

Another Top of Page option on the ribbon

You can see the different formats of page numbers are inserted into the page ranges. See screenshot:

Two styles of page numbers are inserted

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