Read emails in the Message Window

Some Outlook users prefer to read emails in the Message window. This tutorial will show you how to read emails in the message window.

Note: This tutorial is introduced based on exchange account in Microsoft Outlook 2019 desktop program in Windows 10. And it may vary significantly or slightly depending on the types of email accounts (Exchange, IMAP or POP), the versions of Microsoft Outlook, and Windows environments.

Read emails in the Message Window

You can quickly open and read an email in the message window as follows: In the mail view, click to open the specified mail folder on the Folder Pane, and then double click the specified email to open it in the message list.

Now the specified email is opened in a message window, and you can read it as you need.


  Pictures displays as placeholders

Sometimes, the pictures are not downloaded and display as placeholders when reading emails in the message window.

You can quickly download these pictures with clicking the warning information between the message header and message body, and selecting Download Pictures from the drop-down list.

Alternatively, you can download all pictures in the opening email by right clicking any placeholder and selecting Download Pictures from the context menu.

  Zoom level

If you want to adjust the zoom level for reading emails in the message window, you can do as follows:

(1) Click Message > Zoom.

(2) In the Zoom While Reading dialog, specify the zoom level in the Zoom to section as you need, tick the Remember my preference option, and click the OK button.

If you have enabled the Remember my preference option, the new zoom level will be automatically applied to all message windows and Reading Pane.

  Preview attachments

If the opening email contains attachments, you can easily preview the attachments by clicking them in the attachment bar.

When you preview an attachment in the message window, you can click Back to message above the attachment bar or click Attachments > Show Message to show the message content.

  Read Aloud

When reading an email in the message window, you can let the message content to be spoken out by clicking Message > Read Aloud.

  Previous Item and Next Item

When reading an email in the message window, you can easily skip to the previous or the next email by clicking  or  in the quick access toolbar.

Alternatively, you can press Ctrl + < keys to open the previous email, and press Ctrl + > to open the next email.

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