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Shade Characters of selected text in message body

The Character Shading feature can add the gray background for the current selected text in the message body in Outlook, just similar as the Text Highlight Color feature, however, it can only shade the selected text with gray background.

Shade selected text in message body

Note: Methods introduced on this page apply to Microsoft Outlook 2019 desktop program in Windows 10. And the instructions may vary significantly or slightly depending on the version of Microsoft Outlook and the Windows environments.

Shade selected text in message body

You can quickly shade the selected text in the message body, when you are composing, replying, or forwarding an email in Outlook.

1. In the message body, select the text you will shade.

2. Click the Character Shading button  in the Font group on the Format Text tab.

Then the selected text is shading with gray background.


You can clear the gray shade from the shading text as follows:
(1) Select the shading text;
(2) Click the Character Shading button  in the Font group

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