Schedule an appointment in Outlook calendar

Outlook is a good personal information manager. In Outlook, you can quickly schedule your appointments in calendars with ease.

Note: Methods introduced on this page apply to Microsoft Outlook 2019 desktop program in Windows 10. And the instructions may vary significantly or slightly depending on the version of Microsoft Outlook and the Windows environments.

Schedule an appointment in Outlook calendar

1. Click  or Calendar at the bottom of Folder Pane to shift to the Calendar view.

2. Click Home > New Appointment to create a new appointment.

3. In the new appointment window, please add information as you need:

(1) Type the subject for this new appointment in the Subject field.

(2) Select or enter a location in the Location field.

(3) Specify the start time and end time for this new appointment. You can enter dates and times into proper boxes and press Enter key, or select dates and times from the drop-down menus.

(4) Type notes for the new appointment.

4. After you finish typing in information and composing the appointment note, please click Save & Close.


1. If you want to save the new appointment without closing the new appointment window, please click the Save button  at the upper-left corner.

2. It will automatically add the default reminder for the new appointment. However, you can change or clear the reminder with the Reminder drop-down menu on the Appointment tab.

3. You can change the time status of this new appointment with the Show As drop-down menu on the Appointment tab.

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