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Quickly manage and open multiple documents with groups in Word

Author: Kelly Last Modified: 2025-03-24

If you often work with the same set of Word documents, reopening them one by one can be repetitive and inefficient. With Kutools for Word’s Favorites feature, you can create custom groups to organize, manage, and open multiple documents in one click - just like using bookmarks in a browser.

Add documents to a favorite group

Organize and manage documents in groups

Open all documents in a group with one click

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Feature location: Kutools Plus > Favorites

Accessing the Favorites menu in Kutools for Word

Add documents to a favorite group

Depending on your needs, you can add documents to a new group or an existing one:

  • To add the current document to a new group:
    1. Click Kutools Plus > Favorites > Add Document to Group.
    2. In the dialog that appears, click New to create a new group.
    3. Enter a name for the group, and click Ok to create it.
    4. Click Add to add the current document to the newly created group.
      Creating and adding document to a new group
  • To add documents to an existing group:
    1. Click Kutools Plus > Favorites, then click the arrow icon beside a group name to expand the submenu.
    2. Choose one of the options from the submenu:
      • Add to this Group – Add the current document to the group.
      • Add All to this Group – Add all currently opened documents. If a document is already in the group, it will be skipped.
      • Add Files to this Group – Browse your computer to select and add files into the group.
        Adding documents to an existing group

After adding, the documents will appear under the group name in the Favorites menu:

Documents listed under a favorite group

Organize and manage documents in groups

To rename, remove, or rearrange documents and groups:

  1. Click Kutools Plus > Favorites > Organize Document Group.
  2. In the dialog, manage documents and groups using the right-click menu or the toolbar.
    Organize document group interface in Kutools

Note: For more information about the Organize Document Group feature, visit the Organize Document Group – Managing documents by using groups in Word page.


Open all documents in a group with one click

To open a group of related documents together:

  1. Click Kutools Plus > Favorites.
  2. Select a group name directly, or click Open This Group from its submenu.
    Open all documents from a favorite group

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