How to convert multiple workbooks to PDF files at once in Excel?

Sometime, you need to convert your Excel files to PDF files, so that they cannot be modified by others. In Excel, we can save an Excel file as PDF file by using Save As function. But how do you convert multiple workbooks to PDF files at the same time in Excel?

Convert multiple workbooks to PDF files with Save As function one by one

Convert multiple workbooks to PDF files with Kutools for Excel

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arrow blue right bubble Convert multiple workbooks to PDF files with Save As function one by one

1. Launch you workbook that you want to convert to PDF format.

2. Click File > Save As in Excel 2010 / 2013, and in the Save As dialog box, please select PDF from the Save as type drop down list, and specify a folder for saving the new file.


3. Then click Options button at the bottom of Save As dialog, in the popped out Options dialog box, check Entire workbook, see screenshots:


4. And then click OK > Save, this whole workbook has been saved as PDF file format.

If you have multiple workbooks need to be converted, please apply above steps to save the workbooks to PDF files one by one.

Tip: If you are using Excel 2007, please click Office Button > Save As > PDF or XPS, see screenshot:


arrow blue right bubble Convert multiple workbooks to PDF files with Kutools for Excel

If you are tired of saving the workbook as PDF file one by one, here, I can introduce a handy and useful tool, Kutools for Excel, with its File Format Converter utility, you can quickly convert multiple workbooks to PDF files at once.

Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 30 days. Get it Now.

When you have installed Kutools for Excel, you can do as following steps:

1. Click Enterprise > Workbook Tools > File Format Converter, see screenshot:


2. In the File Format Converter dialog, specify the following options:

  • (1.) Click the Type drop down list to choose the converter type you need, in this example, I select Excel workbook to PDF.
  • (2.) Then click doc-button-1button to add the files or folders that you want to convert.
  • (3.) To choose an output directory for these new format of files by clicking doc-button-2button.


3. Then click OK to start converting, when all the specified Excel files have been converted to the PDF files, a new workbook will be displayed to show the details of the conversion. See screenshot:



1. If you don’t want to keep the source files after conversion, please check Delete source files after conversion.

2. All of the files in your specified folder which includes the subfolders will be converted to the file format as you want as well.

To know more about this feature, please click File Format Converter.

Related article:

How to convert multiple xlsx formats to xls formats or vice versa in Excel?

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  • To post as a guest, your comment is unpublished. · 1 years ago
    This is perfect for what I was looking for. Thanks for the sharing. I used to convert excel file to PDF file with Acethinker PDF Creator, one by one, not so quick, share it here as an alternative solution.
  • To post as a guest, your comment is unpublished.
    javed · 4 years ago
    i am editing and updating my data in pdf explorer and i have already my data in excel sheet so now i want to export to my excel log to pdf explorer how