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How to highlight/conditional formatting top n values in Excel?

Author Sun Last modified

When you have a large data in a worksheet, and you want to highlight or conditional formatting the top 10 values only, how can you quickly solve that? Now I introduce a trick for you to highlight top 10 values at once in Excel.

Conditional formatting top 10 values in Excel

Conditional formatting top 10 values in Excel

For example, you have a range data as shown as below, and now, I will talk about highlighting the top 10 values in these data range.

a screenshot of the source data

1. Select the data range you need, then click Home > Conditional Formatting > Top/Bottom Rules > Top 10 Items. See screenshot:

a screenshot of enabling the Top 10 Items rule

2. In the popping out dialog, click OK to apply the function to highlight the top 10 values. See screenshot:

a screenshot of confirming the rule

Now all top 10 values in the range have been highlighted.

a screenshot showing the top 10 values have been highlighted

Tip: You can change the number in Top 10 Items dialog to highlight top values you need.

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