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How to highlight/conditional formatting top n values in Excel?

Author: Sun Last Modified: 2014-09-30

When you have a large data in a worksheet, and you want to highlight or conditional formatting the top 10 values only, how can you quickly solve that? Now I introduce a trick for you to highlight top 10 values at once in Excel.

Conditional formatting top 10 values in Excel


arrow blue right bubble Conditional formatting top 10 values in Excel

For example, you have a range data as shown as below, and now, I will talk about highlighting the top 10 values in these data range.

doc-highlight-top-1

1. Select the data range you need, then click Home > Conditional Formatting > Top/Bottom Rules > Top 10 Items. See screenshot:

doc-highlight-top-2

2. In the popping out dialog, click OK to apply the function to highlight the top 10 values. See screenshot:

doc-highlight-top-3

Now all top 10 values in the range have been highlighted.

doc-highlight-top-4

Tip: You can change the number in Top 10 Items dialog to highlight top values you need.


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Hi. I have two columns of data. Column 1 is Male (M) and Female (F). Column 2 are score. I would like to highlight top 3 males in Green and top 3 females in Yellow. Is this possible?
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