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How to auto number merged cells in Excel?

How could we fill series numbers into a list of different size merged cells in Excel? First in our mind is to drag the Autofill handle to fill the merged cells, but, in this case, we will get the following warning message, and can’t fill the merged cells.

doc-fill-merged-cells-1

Since the fill handle does not support the merged cells, here, I can talk about some other tricks for solving this problem.

Auto number / fill merged cells with VBA code

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arrow blue right bubble Auto number / fill merged cells with VBA code


The following VBA code can help you to number the selected merged cells quickly. Please do as follows:

1. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the following code in the Module Window.

VBA code: Auto number merged cells

Sub NumberCellsAndMergedCells()
	'Update 20141028
	Dim Rng As Range
	Dim WorkRng As Range
	On Error Resume Next
	xTitleId = "KutoolsforExcel"
	Set WorkRng = Application.Selection
	Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type: = 8)
	Set WorkRng = WorkRng.Columns(1)
	xIndex = 1
	Set Rng = WorkRng.Range("A1")
	Do While Not Intersect(Rng, WorkRng) Is Nothing
		Rng.Value = xIndex
		xIndex = xIndex + 1
		Set Rng = Rng.MergeArea.Offset(1)
	Loop
End Sub

3. Then press F5 key to run this code, and a prompt box will pop out to let you select the merged cells you want to fill, see screenshot:

doc-fill-merged-cells-1

4. After selecting the merged cells, and click OK, now, your selected merged cells have been filled with sequential numbers, see screenshot:

doc-fill-merged-cells-1


Related articles:

How to auto number or renumber after filter in Excel?

How to quickly merge adjacent rows with same data in Excel?

How to unmerge cells and fill with duplicate values in Excel?


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  • To post as a guest, your comment is unpublished.
    Robin · 1 years ago
    Is there a way to exclude a merged cell that has text in it? This script works perfectly but I'm traversing a document that includes several horizontally merged cells that are made into title bars and I want to skip over/exclude those. Any help would be greatly appreciated!
  • To post as a guest, your comment is unpublished.
    piyush · 1 years ago
    This code is working perfectly.


    Sub NumberCellsAndMergedCells()
    'Update 20141028
    Dim Rng As Range
    Dim WorkRng As Range
    On Error Resume Next
    xTitleId = "KutoolsforExcel"
    Set WorkRng = Application.Selection
    Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type: = 8)
    Set WorkRng = WorkRng.Columns(1)
    xIndex = 1
    Set Rng = WorkRng.Range("A1")
    Do While Not Intersect(Rng, WorkRng) Is Nothing
    Rng.Value = xIndex
    xIndex = xIndex + 1
    Set Rng = Rng.MergeArea.Offset(1)
    Loop
    End Sub


    BUT i want it to select range automatically instead of Set WorkRng = Application.Selection.
    Please help.
  • To post as a guest, your comment is unpublished.
    IVAN MARDEN · 1 years ago
    I purchased the Kutools so it would help me auto increment my invoice numbering but I am not seeing that feature in the add-in on the Excel tool bar. Maybe I'm not looking for the correct name but I am not finding how to insert this into my invoice template. Any out there
  • To post as a guest, your comment is unpublished.
    CD · 1 years ago
    Hi,

    was wondering if there is anyway to alter the code where the range value will increase by one e.g. I am trying to use this for invoices and the number should go from NR000026489 to NR000026490, but using the code above with the modification given to JYOTHI it would increase from NR000026489 to NR0000264810.
    Any help would be greatly appreciated as I've spent ages trying different things but am not advanced enough in VB.

    Thanks very much :)
  • To post as a guest, your comment is unpublished.
    Nrv · 2 years ago
    Modify:

    Do While Not Intersect(Rng, WorkRng) Is Nothing
    a = xIndex
    Rng.Value = "Tc_" & a
    xIndex = xIndex + 1
    Set Rng = Rng.MergeArea.Offset(1)
    Loop