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How to quickly batch import multiple csv/text/xml files in Excel?

In Excel, you may have tied to save a workbook as csv file, text file or xml file, but have you ever tried to import multiple csv/text/xml files from a folder into a workbook or a worksheet? In this article, I introduce some methods to quickly batch import them.

Import multiple text files from a folder into each worksheets of a workbook with VBA

Import multiple csv files from a folder into a single sheet with VBA

Import multiple xml files from a folder into a single sheet with VBA

Import or combine multiple xml/csv files into a sheet or a workbook with Kutools for Excel good idea3

Export each sheet as csv/text/pdf to a folder with Kutools for Excelgood idea3


To import text files from a folder to a workbook, you can use below VBA to quickly handle it.

1. Enable a blank workbook, and press Alt + F11 keys to open Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste the VBA to the Module window.

VBA: Import all text files from a folder into a workbook

Sub LoadPipeDelimitedFiles()
'UpdatebyKutoolsforExcel20151214
    Dim xStrPath As String
    Dim xFileDialog As FileDialog
    Dim xFile As String
    Dim xCount As Long
    On Error GoTo ErrHandler
    Set xFileDialog = Application.FileDialog(msoFileDialogFolderPicker)
    xFileDialog.AllowMultiSelect = False
    xFileDialog.Title = "Select a folder [Kutools for Excel]"
    If xFileDialog.Show = -1 Then
        xStrPath = xFileDialog.SelectedItems(1)
    End If
    If xStrPath = "" Then Exit Sub
    Application.ScreenUpdating = False
    xFile = Dir(xStrPath & "\*.txt")
    Do While xFile <> ""
        xCount = xCount + 1
        Sheets(xCount).Select
        With ActiveSheet.QueryTables.Add(Connection:="TEXT;" _
          & xStrPath & "\" & xFile, Destination:=Range("A1"))
            .Name = "a" & xCount
            .FieldNames = True
            .RowNumbers = False
            .FillAdjacentFormulas = False
            .PreserveFormatting = True
            .RefreshOnFileOpen = False
            .RefreshStyle = xlInsertDeleteCells
            .SavePassword = False
            .SaveData = True
            .AdjustColumnWidth = True
            .RefreshPeriod = 0
            .TextFilePromptOnRefresh = False
            .TextFilePlatform = 437
            .TextFileStartRow = 1
            .TextFileParseType = xlDelimited
            .TextFileTextQualifier = xlTextQualifierDoubleQuote
            .TextFileConsecutiveDelimiter = False
            .TextFileTabDelimiter = False
            .TextFileSemicolonDelimiter = False
            .TextFileCommaDelimiter = False
            .TextFileSpaceDelimiter = False
            .TextFileOtherDelimiter = "|"
            .TextFileColumnDataTypes = Array(1, 1, 1)
            .TextFileTrailingMinusNumbers = True
            .Refresh BackgroundQuery:=False
            xFile = Dir
        End With
    Loop
    Application.ScreenUpdating = True
    Exit Sub
ErrHandler:
    MsgBox "no files txt", , "Kutools for Excel"
End Sub

3. Press F5 key or Run button to run the VBA, and select a folder that you want to import the text files from in the popping dialog. See screenshot:

doc import multiple csv text xml 1

4. And click OK, and each text file in the selected folder has been imported into one worksheet of the active workbook. See screenshot:

doc import multiple csv text xml 2doc import multiple csv text xml 3

Easily Combine multiple sheets/Workbook into one Single sheet or Workbook

To combinne multiples sheets or workbooks into one sheet or workbook may be edious in Excel, but with the Combine function in Kutools for Excel, you can combine merge dozens of sheets/workbooks into one sheet or workbook, also, you can consolidate the sheets into one by several clicks only.  Click for full-featured 30 days free trial!
combine sheets
 
Kutools for Excel: with more than 300 handy Excel add-ins, free to try with no limitation in 30 days.

To import all the csv files form a folder into a single sheet, you can use below VBA code.

1. Enable a blank worksheet, and press Alt + F11 keys to open Microsoft Visual Basic for Applications window.

2. Click Insert > Module, and paste below VBA into the new Module window.

VBA: Import csv files from a folder into one worksheet

Sub ImportCSVsWithReference()
'UpdatebyKutoolsforExcel20151214
    Dim xSht  As Worksheet
    Dim xWb As Workbook
    Dim xStrPath As String
    Dim xFileDialog As FileDialog
    Dim xFile As String
    On Error GoTo ErrHandler
    Set xFileDialog = Application.FileDialog(msoFileDialogFolderPicker)
    xFileDialog.AllowMultiSelect = False
    xFileDialog.Title = "Select a folder [Kutools for Excel]"
    If xFileDialog.Show = -1 Then
        xStrPath = xFileDialog.SelectedItems(1)
    End If
    If xStrPath = "" Then Exit Sub
    Set xSht = ThisWorkbook.ActiveSheet
    If MsgBox("Clear the existing sheet before importing?", vbYesNo, "Kutools for Excel") = vbYes Then xSht.UsedRange.Clear
    Application.ScreenUpdating = False
    xFile = Dir(xStrPath & "\" & "*.csv")
    Do While xFile <> ""
        Set xWb = Workbooks.Open(xStrPath & "\" & xFile)
        Columns(1).Insert xlShiftToRight
        Columns(1).SpecialCells(xlBlanks).Value = ActiveSheet.Name
        ActiveSheet.UsedRange.Copy xSht.Range("A" & Rows.Count).End(xlUp).Offset(1)
        xWb.Close False
        xFile = Dir
    Loop
    Application.ScreenUpdating = True
    Exit Sub
ErrHandler:
    MsgBox "no files csv", , "Kutools for Excel"
End Sub

3. Press F5 key or click Run button to execute the VBA, and a dialog pops out to select a folder that you want to import all csv files from. See screenshot:

doc import multiple csv text xml 4

4. Click OK, and a dialog pops out to remind you if clear the contents of active worksheet before importing, here I click Yes. See screenshot:

doc import multiple csv text xml 5

After clicking Yes, all csv files in the selected folder are imported into the current sheet, and place data from Column A to right. See screenshot:

doc import multiple csv text xml 6doc import multiple csv text xml 7

Tip: If you want to place csv files horizontally in a worksheet, you can use below VBA.

Sub ImportCSVsWithReferenceI()
'UpdatebyKutoolsforExcel20151214
    Dim xSht  As Worksheet
    Dim xWb As Workbook
    Dim xStrPath As String
    Dim xFileDialog As FileDialog
    Dim xFile As String
    Dim xCount As Long
    On Error GoTo ErrHandler
    Set xFileDialog = Application.FileDialog(msoFileDialogFolderPicker)
    xFileDialog.AllowMultiSelect = False
    xFileDialog.Title = "Select a folder [Kutools for Excel]"
    If xFileDialog.Show = -1 Then
        xStrPath = xFileDialog.SelectedItems(1)
    End If
    If xStrPath = "" Then Exit Sub
    Set xSht = ThisWorkbook.ActiveSheet
    If MsgBox("Clear the existing sheet before importing?", vbYesNo, "Kutools for Excel") = vbYes Then
        xSht.UsedRange.Clear
        xCount = 1
    Else
        xCount = xSht.Cells(3, Columns.Count).End(xlToLeft).Column + 1
    End If
    Application.ScreenUpdating = False
    xFile = Dir(xStrPath & "\" & "*.csv")
    Do While xFile <> ""
        Set xWb = Workbooks.Open(xStrPath & "\" & xFile)
        Rows(1).Insert xlShiftDown
        Range("A1") = ActiveSheet.Name
        ActiveSheet.UsedRange.Copy xSht.Cells(1, xCount)
        xWb.Close False
        xFile = Dir
        xCount = xSht.Cells(3, Columns.Count).End(xlToLeft).Column + 1
    Loop
    Application.ScreenUpdating = True
    Exit Sub
ErrHandler:
    MsgBox "no files csv", , "Kutools for Excel"
End Sub 

doc import multiple csv text xml 8


If you want to import all XML files from a folder into a single sheet, you can use below VBA code.

1. Select a blank sheet you want to place the imported data, and press Alt + F11 keys to enable Microsoft Visual Basic for Applications window.

2. Click Insert > Module, paste VBA code into the Module window.

VBA: Import XML files from a folder into a worksheet.

Sub From_XML_To_XL()
'UpdatebyKutoolsforExcel20151214
    Dim xWb As Workbook
    Dim xSWb As Workbook
    Dim xStrPath As String
    Dim xFileDialog As FileDialog
    Dim xFile As String
    Dim xCount As Long
    On Error GoTo ErrHandler
    Set xFileDialog = Application.FileDialog(msoFileDialogFolderPicker)
    xFileDialog.AllowMultiSelect = False
    xFileDialog.Title = "Select a folder [Kutools for Excel]"
    If xFileDialog.Show = -1 Then
        xStrPath = xFileDialog.SelectedItems(1)
    End If
    If xStrPath = "" Then Exit Sub
    Application.ScreenUpdating = False
    Set xSWb = ThisWorkbook
    xCount = 1
    xFile = Dir(xStrPath & "\*.xml")
    Do While xFile <> ""
        Set xWb = Workbooks.OpenXML(xStrPath & "\" & xFile)
        xWb.Sheets(1).UsedRange.Copy xSWb.Sheets(1).Cells(xCount, 1)
        xWb.Close False
        xCount = xSWb.Sheets(1).UsedRange.Rows.Count + 2
        xFile = Dir()
    Loop
    Application.ScreenUpdating = True
    xSWb.Save
    Exit Sub
ErrHandler:
    MsgBox "no files xml", , "Kutools for Excel"
End Sub

3. Click Run button or F5 key to run the VBA, and select a folder in the popping dialog, see screenshot:

doc import multiple csv text xml 9

4. Click OK, and all the XML files in the selected folder are imported into the active sheet.


If you are not familiar with VBA, do worry, here I introduce a handy tool – Kutools for Excel for you. With its powerful Combine utility, you can quickly combine multiple xml files or csv files into one workbook or one Excel sheet.

Kutools for Excel, with more than 300 handy functions, makes your jobs more easier. 

After installing Kutools for Excel, please do as below:(Free Download Kutools for Excel Now!)

1. Active Excel, and click Kutools Plus > Combine. See screenshot:
doc combine 1

2. And in the step 1 of Combine dialog, choose one separation option as you need. See screenshot:
doc combine 2

3. Click Next to go to step 2 of the Combine, click Add to add files from various folders or files from one folder to Workbook list, and also you can specify the sheets you want to combine from Worksheet list of right section. See screenshot:
doc kutools combine sheets 3

4. Click Next to the last one step of Combine, and you can specify the combine options.
doc kutools combine sheets 4

5. Click Finish, a dialog pops out to remind you select a location to save the new combined result. See screenshot:
doc combine 5

6. Click Save. All adding sheets have been combine into a new single sheet.
doc combine 6

Tip: With Combine, you also can combine multiple CSV files form multiple folders or one folder into one sheet or workbook.


If you want to export each sheet as csv/text/pdf file to a folder, Kutools for Excel’s Split Workbook utility can do a favor for you.

After free installing Kutools for Excel, please do as below:

1. Enable the workbook you want to export its worksheets, and click Kutools Plus > Workbook > Split Workbook. See screenshot:

doc import multiple csv text xml 10

2. In the Split Workbook dialog, you can check the sheet names you need to export, in default all the sheets are checked, and check Specify save format and select the file format you want to save as from below drop down list. See screenshot:

doc import multiple csv text xml 11

3. Click Split and select a folder that to save the split files in the Browse for Folder dialog, see screenshot:

doc import multiple csv text xml 12

4. Click OK, now all the checked sheets are exported as new file format in the selected folder.


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Comments (35)
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This comment was minimized by the moderator on the site
Hi there, thank you very much for those code samples! The first one (VBA: Import all text files from a folder into a workbook) is almost exactly what I need. I would like, however, to select which files to import and not automatically import all the text files in any given folder. I would also like the exiting contents of my target sheets to be overwritten by the contents of the text files. (With the code above, the existing contents is shifted to the right instead of being replaced.) How do I go about that? Thanks in advance!
This comment was minimized by the moderator on the site
Hi, I would like to understand about the VBA code for "Import Multiple Xml Files From A Folder Into A Single Sheet With VBA". 1. Why are 2 workbooks needed instead of 1? 2. It is taking some time to load many xml files into excel, so is there a more efficient code? Because i realise when your code was run, many VBA workbook is created which caused the slowdown. I would really appreciate if you can help me to understand!
This comment was minimized by the moderator on the site
Sorry, I did not understand ur first one question, and about the second one, the more effeicent code, I have not found it, if you know, please leave a note for me, thanks.
This comment was minimized by the moderator on the site
Hi,I would like to understand about the VBA code for "Importing Multiple .txt files from a folder to a single sheet with VBA " by next available row (not horizontal). Please help,urgent
This comment was minimized by the moderator on the site
Hello, if you want to import all txt files from one folder to a single sheet, you can using the above vba code to import txt files to a workbook first, then apply Kutools for Excel's Combine Worksheets feature to combine all sheets of a workbook to one sheet, then the txt files in a sheet. Hope it helps u.
This comment was minimized by the moderator on the site
Problem with this is that it the VBA command nor Kutools allows to import the csv files with character code formating. The preload is western. I need to import all the csv files as unicode-8
This comment was minimized by the moderator on the site
the code for converting from txt files did not work for me.
This comment was minimized by the moderator on the site
Sorry this article do not work for you. Could you describe you problem? What happen while runing the code? And what system you work?
This comment was minimized by the moderator on the site
Hi! The code "Import csv files from a folder into one worksheet", works for me! But this code doesn't work for an empty .txt file. Is there any way to keep also the empty files?
This comment was minimized by the moderator on the site
Sorry, I do not know why need to import an empty txt.file~Just insert blank rows to seperate the contents.
This comment was minimized by the moderator on the site
Mike: "the code for converting from txt files did not work for me."

I had the same problem.The macro errors out if you have more txt files to open than worksheets in your workbook (default is 3).
I fixed it by adding the following just before the loop exits so the macro creates a new sheet after the rest
ActiveWorkbook.Sheets.Add After:=Worksheets(Worksheets.Count)
This comment was minimized by the moderator on the site
Chad, This perfectly worked for me to import multiple text files. Thank you.

Do you know if there is a way to pull the file names? I want the text file names copied into each excel sheet tabs.
This comment was minimized by the moderator on the site
Totally amazing! Tried the open all csv files in one worksheet and it worked beautifully. Thanks so much, really!
This comment was minimized by the moderator on the site
Hello, I tried running the code for .xml and it didn't appear to work as I got the message "no files xml". How do fix this?
This comment was minimized by the moderator on the site
It will pop a message"no files xml" while your selected folder do not contain the xml files. You can select the right folder which contains xml files in popping dialog after run the code for importing them to the active sheet.
This comment was minimized by the moderator on the site
It worked! Thanks
This comment was minimized by the moderator on the site
hello, saya mau tanya kalo impor txt file ke satu sheet gimana ya?
This comment was minimized by the moderator on the site
Hello, rendy, would you want to import all txts to one sheet or each txt to each sheet?
This comment was minimized by the moderator on the site
i have code to import txts to sheets each txt to each sheet, but i want every txt be imported with its name to sheet , i mean rename every imported sheet with the name of the txt the code file attatched .. i want to edit this file to add code for renaming sheets with txts name ... thanks.
This comment was minimized by the moderator on the site
i have code to import txts to sheets each txt to each sheet, but i want every txt be imported with its name to sheet , i mean rename every imported sheet with the name of the txt the code file attatched .. thanks
This comment was minimized by the moderator on the site
Hello, Ramy, zahran, you can try below code which can import the text files and rename the sheet name to the text file name.
Sub LoadPipeDelimitedFiles()
'UpdatebyExtendoffice20180925
Dim xStrPath As String
Dim xFileDialog As FileDialog
Dim xFile As String
Dim xCount As Long
Dim xWS As Worksheet

On Error GoTo ErrHandler
Set xFileDialog = Application.FileDialog(msoFileDialogFolderPicker)
xFileDialog.AllowMultiSelect = False
xFileDialog.title = "Select a folder [Kutools for Excel]"
If xFileDialog.Show = -1 Then
xStrPath = xFileDialog.SelectedItems(1)
End If
If xStrPath = "" Then Exit Sub
Application.ScreenUpdating = False
xFile = Dir(xStrPath & "\*.txt")
Do While xFile <> ""
xCount = xCount + 1
Set xWS = Sheets(xCount)
xWS.Select
xWS.Name = "TEXT " & Left(xFile, Len(xFile) - 4)
With ActiveSheet.QueryTables.Add(Connection:="TEXT;" _
& xStrPath & "\" & xFile, Destination:=Range("A1"))
.Name = "a" & xCount
.FieldNames = True
.RowNumbers = False
.FillAdjacentFormulas = False
.PreserveFormatting = True
.RefreshOnFileOpen = False
.RefreshStyle = xlInsertDeleteCells
.SavePassword = False
.SaveData = True
.AdjustColumnWidth = True
.RefreshPeriod = 0
.TextFilePromptOnRefresh = False
.TextFilePlatform = 437
.TextFileStartRow = 1
.TextFileParseType = xlDelimited
.TextFileTextQualifier = xlTextQualifierDoubleQuote
.TextFileConsecutiveDelimiter = False
.TextFileTabDelimiter = False
.TextFileSemicolonDelimiter = False
.TextFileCommaDelimiter = False
.TextFileSpaceDelimiter = False
.TextFileOtherDelimiter = "|"
.TextFileColumnDataTypes = Array(1, 1, 1)
.TextFileTrailingMinusNumbers = True
.Refresh BackgroundQuery:=False
xFile = Dir
End With
Loop
Application.ScreenUpdating = True
Exit Sub
ErrHandler:
MsgBox "no files txt", , "Kutools for Excel"
End Sub
This comment was minimized by the moderator on the site
Hi! I used the code to merge multiple XML files into one, but unfortunately the columns got messed up. The 5 files being merged all had the same format. Is there anyway to fix this? I also was wondering if there was a way to get rid of the headers that are duplicated when the files are merged. Thank you!
This comment was minimized by the moderator on the site
Thank you. This site has been a big help. I have one issue I cannot figure out. I am trying to import multiple csv files into an excel separate sheets in excel and have each sheet renamed after the file name of the csv file. I know this was covered below for a txt file but I am working with csv files. Thanks in advance.
This comment was minimized by the moderator on the site
Hi - I'm using the import all csv files into one file listed above "Import Multiple Csv Files From A Folder Into A Single Sheet With VBA"- i'd like to define the folder it collects the data from without having to manually choose it. Can this be done? thanks - SW.
This comment was minimized by the moderator on the site
Hi, Scott W, I found a VBA code may can help you.
Option Explicit

Sub ImportCSVsWithReference()
'Author: Jerry Beaucaire
'Date: 10/16/2010
'Summary: Import all CSV files from a folder into a single sheet
' adding a field in column A listing the CSV filenames

Dim wbCSV As Workbook
Dim wsMstr As Worksheet: Set wsMstr = ThisWorkbook.Sheets("Sheet1")
Dim fPath As String: fPath = " C:\Users\DT168\Desktop\New folder\" 'path to CSV files, include the final \
Dim fCSV As String

If MsgBox("Clear the existing sheet before importing?", vbYesNo, "Clear?") _
= vbYes Then wsMstr.UsedRange.Clear

Application.ScreenUpdating = False 'speed up macro

fCSV = Dir(fPath & "*.csv") 'start the CSV file listing

Do While Len(fCSV) > 0
'open a CSV file
Set wbCSV = Workbooks.Open(fPath & fCSV)
'insert col A and add CSV name
Columns(1).Insert xlShiftToRight
Columns(1).SpecialCells(xlBlanks).Value = ActiveSheet.Name
'copy date into master sheet and close source file
ActiveSheet.UsedRange.Copy wsMstr.Range("A" & Rows.Count).End(xlUp).Offset(1)
wbCSV.Close False
'ready next CSV
fCSV = Dir
Loop

Application.ScreenUpdating = True
End Sub
This comment was minimized by the moderator on the site
How to eliminate duplicate header and CSV file name column. Please do help....I have gone through several articles, but unfortunately all give same result.
This comment was minimized by the moderator on the site
Hello - I've used your VBA codes to extract data from multiple CSV files to excel file (the code on this page) and convert csv files to excel files ( this one: https://www.extendoffice.com/documents/excel/4615-excel-batch-convert-csv-to-xls-xlsx.html), with great results. They helped me save a lot of time.

However, I notice a common problem with both of these types of codes. To clarify, my system is set up to use the European standards for dates, while some of the CSV files I received for my work contain dates in US standards. The first problem is, when I extract or convert data from a CSV file that contains dates in US format, all of those dates are reversed (matching the EU standards used by my system). This is great but it also caused me troubles since I didn't know the codes would reverse the dates for me, so I went on ahead and did the same thing again. The second problem is, for the CSV files that contain dates already in the same format as the one used by my system (EU standards), only the ambiguous dates are reversed (i.e 04/05/2019 - 05/04/2019), while the ones that are too obvious, remain unchanged (i.e 30/04/2019).

What I would like the codes to do, is the exact same thing as they are shown here, only that they should copy and paste the data (especially dates) in the exact formats used in the original files. This would help prevent any possible confusions and mistakes. I would like to learn VBA so I can one day write my own codes, but for now, I'm not even able to modify parts of the existing codes to suit my needs. So if you can help, please tell me where I should put the modified codes (that you come up with) to the existing codes. I appreciate all feedback & support I can get. Thank you all!
This comment was minimized by the moderator on the site
Hi Marshall, in the Workbooks.Open method, add in the option Local:=True.

i.e.
Set xWb = Workbooks.Open(xStrPath & "\" & xFile, Local:=True)
This comment was minimized by the moderator on the site
Thank you very much Robert. Sorry I couldn't reply to you any earlier. I didn't get any notification until now. I will try this out and come back to you later to let you know if this works.
This comment was minimized by the moderator on the site
Hi Robert,
It's me again. It took me a while to actually have the time to figure out which part of the code the "Local:True" part should be added to. The result turned out great as the dates are no longer reversed. Thank you!
For anyone having the same problem, just change this line:
Set xWb = Workbooks.OpenXML(xStrPath & "\" & xFile)

To this:
Set xWb = Workbooks.Open(xStrPath & "\" & xFile, Local:=True)
This comment was minimized by the moderator on the site
Hi, is there any way to import multiple csv files with semicolon as separator? Thank you!
PS Nice article!
This comment was minimized by the moderator on the site
Hi Team

I am using the code for importing Multiple XML files into single sheet with VBA however issue i am facing is when rows count reaches approximately 650000, then it doesn't processes rest of the xml files in the folder and gives an error that no xml files. Need your support to increase this count.
This comment was minimized by the moderator on the site
Hi Experts

I am using the above code for importing multiple xml files into 1 worksheet using VBA however issue i am facing is when rows count reaches 650000 in a worksheet then this code doesn't process rest of the xml files in the folder. It gives an error "no files.xml". Require your kind support
This comment was minimized by the moderator on the site
HelloThe instructions for importing multiple xmls into one tab of an excel document works but was wondering how to get it to line up the columns. My xmls don't all have the same tags. They are set up such that if the xml had no data for some headers(tags) then the header is missing from that xml. Is there a way to get the xmls to import so the same headers from each xml and associated data fall into the same column of excel?
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