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How to count cells match to either X or Y in Excel?

In many cases, you may need to count cells that contain text value “juice” or text value “pie” in Excel as the left screenshot shown. This article will show you some methods to achieve it.

Count cells match to either X or Y in Excel with formula

Count cells match to either X or Y in Excel with User-defined function

Easily count cells match to either X or Y in Excel with Kutools for Excel


arrow blue right bubble Count cells match to either X or Y in Excel with formula


The following formula will help you to count cells match to either value X or Y in Excel. Please do as follows.

1. Select a blank cell, enter formula =COUNTIF(A2:A7,"*juice*")+COUNTIF(A2:A7,"*pie*") into the Formula Bar, then press the Enter key. See screenshot:

Note: In the formula, you can see there are wildcard characters * display on the left and right sides of the certain text value. You can remove the wildcard characters if you want to count cells exactly equal to either X or Y.

Then you will get the total number of cells match to either text value “juice” or “pie” in Excel.


arrow blue right bubble Count cells match to either X or Y in Excel with User-defined function

You can also create a User-defined function to count cells match to either X or Y in Excel.

1. Press Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, click Insert > Module. Then copy and paste the following VBA code into the Module window.

VBA code: Count cells match to either X or Y in Excel

Function FindTwoStrings(Target As Range, xS1 As String, xS2 As String) As Long
    Application.Volatile
    If TypeName(Target) <> "Range" Then Exit Function
    Dim xCell As Range
    For Each xCell In Target.Cells
      If xCell.Value <> "" Then
        If (InStrRev(UCase(xCell.Value), UCase(xS1), -1, vbTextCompare) > 0) Or _
           (InStrRev(UCase(xCell.Value), UCase(xS2), -1, vbTextCompare) > 0) _
           Then FindTwoStrings = FindTwoStrings + 1
      End If
    Next xCell
End Function

3. Press Alt + Q keys to close the Microsoft Visual Basic for Applications window.

4. Now select a blank cell, enter formula =FindTwoStrings(A2:A7,"juice","pie") into the Formula Bar, and then press the Enter key to get the result. See screenshot:


arrow blue right bubble Count cells match to either X or Y in Excel with Kutools for Excel

Here we recommend you the Select Specific Cells utility of Kutools for Excel. With this utility, you can easily

count cells match to either X or Y in a specified range in Excel. Please do as follows.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days.

1. Select the range you need to count, then click Kutools > Select > Select Specific Cells. See screenshot:

2. In the Select Specific Cells dialog box, you need to:

1). Select the Cell option in the Selection type section;

2). In the Specific type section, select Contains in the first drop-down list, and enter the first text value into the text box.;

3). Select Contains in the second drop-down list, and enter the second text value into the text box, then choose the Or option. And finally click the OK button. See screenshot:

Now another Select Specific Cells dialog box pops up to tell you how many cells were found and selected, please click the OK button.

If you want to have a free trial of this utility, please go to free download the software first, and then go to apply the operation according above steps.


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