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How to only make one checkbox to be selected in a group of checkboxes in Excel?

As the left screenshot shown, for a group of checkboxes listing in row 2, when selecting or checking only one checkbox, the other checkboxes will be disabled. How to achieve it? The VBA code in this article can help you.

Only make one checkbox to be selected with VBA code

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arrow blue right bubble Only make one checkbox to be selected with VBA code


You can run the below VBA codes to only select one checkbox in a checkbox group per time. Please do as follows.

1. Firstly, please insert the checkboxes as you need. Here, you should insert the ActiveX Control check boxes as following screenshot shown:

2. Then press Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window.

3. In the opening Microsoft Visual Basic for Applications window, click Insert > Class Module.

4. Change the class name to ClsChk in the (Name) box of the Properties pane, and then copy and paste the below VBA code into the corresponding Code window. See screenshot:

VBA code 1: Only select one checkbox per time

Option Explicit
Public WithEvents Chk As MSForms.CheckBox
Private Sub Chk_Click()
Call SelOneCheckBox(Chk)
End Sub

Sub SelOneCheckBox(Target As Object)
Dim xObj As Object
Dim I As String
Dim n As Integer
If Target.Object.Value = True Then

    I = Right(Target.Name, Len(Target.Name) - 8)
    For n = 1 To ActiveSheet.OLEObjects.Count
      If n <> Int(I) Then
        Set xObj = ActiveSheet.OLEObjects.Item(n)
        xObj.Object.Value = False
        xObj.Object.Enabled = False
      End If
    Next
Else
    I = Right(Target.Name, Len(Target.Name) - 8)
    For n = 1 To ActiveSheet.OLEObjects.Count
      If n <> Int(I) Then
        Set xObj = ActiveSheet.OLEObjects.Item(n)
        xObj.Object.Enabled = True
      End If
    Next
End If
End Sub

5. Now click Insert > Module, then copy and paste the below VBA code into the Module window.

VBA code 2: Only select one checkbox per time

Dim xCollection As New Collection
Public Sub ClsChk_Init()
Dim xSht As Worksheet
Dim xObj As Object
Dim xChk As ClsChk
   Set xSht = ActiveSheet
   Set xCollection = Nothing
    For Each xObj In xSht.OLEObjects
        If xObj.Name Like "CheckBox**" Then
            Set xChk = New ClsChk
            Set xChk.Chk = CallByName(xSht, xObj.Name, VbGet)
            xCollection.Add xChk
        End If
    Next
    Set xChk = Nothing
End Sub

6. Press the F5 key to run the code.

From now on, when checking any one of the checkbox in the worksheet, the other checkboxes will be disabled automatically, and you can uncheck it to activate all checkboxes again.

Note: If new checkbox is added to the checkbox group, please rerun the VBA code to activate all checkboxes again. Deleting checkbox from the checkbox group need to rerun the code as well.

Tip: If you want to insert multiple check boxes into a selected range in bulk, you can try the Batch Insert Check Boxes utility pf Kutools for Excel. Or batch insert multiple Option Buttons with the Batch Insert Option Buttons utility. Besides, you can delete all check boxes at once with the Batch Delete Check Boxes utility as below screenshots shown. You can go to free download the software with no limitation in 60 days.


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  • To post as a guest, your comment is unpublished.
    cass · 9 months ago
    when i close the Excel and open the file again the checkboxes stop working how do I fix this pls?
    • To post as a guest, your comment is unpublished.
      crystal · 7 months ago
      Hi,
      Please save the workbook as an Excel Macro-enabled Workbook in order to save the codes in workbook. But when you reopen the workbook, you need to get into the code window to manually run the code in the Module window to activate it.
  • To post as a guest, your comment is unpublished.
    Morten G. · 2 years ago
    Hi! Thanks for this useful guide! I have an additional question: Im working with both columns and rows. If one checkbox value is true, all checkboxes in the same row and column has to be disabled. How do I do that? Best, Morten