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How to only make one checkbox to be selected in a group of checkboxes in Excel?

As the below screenshot shown, for a group of checkboxes listing in row 2, when selecting or checking only one checkbox, the other checkboxes will be disabled. How to achieve it? The VBA code in this article can help you.

Only make one checkbox to be selected with VBA code


Only make one checkbox to be selected with VBA code


You can run the below VBA codes to only select one checkbox in a checkbox group per time. Please do as follows.

1. Firstly, please insert the checkboxes as you need. Here, you should insert the ActiveX Control check boxes as following screenshot shown:

2. Then press Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window.

3. In the opening Microsoft Visual Basic for Applications window, click Insert > Class Module.

4. Change the class name to ClsChk in the (Name) box of the Properties pane, and then copy and paste the below VBA code into the corresponding Code window. See screenshot:

VBA code 1: Only select one checkbox per time

Option Explicit
Public WithEvents Chk As MSForms.CheckBox
Private Sub Chk_Click()
Call SelOneCheckBox(Chk)
End Sub

Sub SelOneCheckBox(Target As Object)
Dim xObj As Object
Dim I As String
Dim n As Integer
If Target.Object.Value = True Then

    I = Right(Target.Name, Len(Target.Name) - 8)
    For n = 1 To ActiveSheet.OLEObjects.Count
      If n <> Int(I) Then
        Set xObj = ActiveSheet.OLEObjects.Item(n)
        xObj.Object.Value = False
        xObj.Object.Enabled = False
      End If
    Next
Else
    I = Right(Target.Name, Len(Target.Name) - 8)
    For n = 1 To ActiveSheet.OLEObjects.Count
      If n <> Int(I) Then
        Set xObj = ActiveSheet.OLEObjects.Item(n)
        xObj.Object.Enabled = True
      End If
    Next
End If
End Sub

5. Now click Insert > Module, then copy and paste the below VBA code into the Module window.

VBA code 2: Only select one checkbox per time

Dim xCollection As New Collection
Public Sub ClsChk_Init()
Dim xSht As Worksheet
Dim xObj As Object
Dim xChk As ClsChk
   Set xSht = ActiveSheet
   Set xCollection = Nothing
    For Each xObj In xSht.OLEObjects
        If xObj.Name Like "CheckBox**" Then
            Set xChk = New ClsChk
            Set xChk.Chk = CallByName(xSht, xObj.Name, VbGet)
            xCollection.Add xChk
        End If
    Next
    Set xChk = Nothing
End Sub

6. Press the F5 key to run the code.

From now on, when checking any one of the checkbox in the worksheet, the other checkboxes will be disabled automatically, and you can uncheck it to activate all checkboxes again.

Note: If new checkbox is added to the checkbox group, please rerun the VBA code to activate all checkboxes again. Deleting checkbox from the checkbox group need to rerun the code as well.


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Comments (14)
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This comment was minimized by the moderator on the site
Hi! Thanks for this useful guide! I have an additional question: Im working with both columns and rows. If one checkbox value is true, all checkboxes in the same row and column has to be disabled. How do I do that? Best, Morten
This comment was minimized by the moderator on the site
when i close the Excel and open the file again the checkboxes stop working how do I fix this pls?
This comment was minimized by the moderator on the site
Hi,
Please save the workbook as an Excel Macro-enabled Workbook in order to save the codes in workbook. But when you reopen the workbook, you need to get into the code window to manually run the code in the Module window to activate it.
This comment was minimized by the moderator on the site
Hi, is there a way around? I would like to use this for multiple people, and I am sure they will not run the code aftre opening....
This comment was minimized by the moderator on the site
Bonjour, Je suis dans la même situation. Est-il possible que le module de classe "ClsChk" se lance automatiquement au démarrage ? 
This comment was minimized by the moderator on the site
Hi, I have the same questionIs there any option to open the Excel with the function working?
This comment was minimized by the moderator on the site
Hi,Sorry for the trouble. You can follow the steps below to solve the problem.1. Save the workbook as an Excel Macro-enabled Workbook (Click File > Save as > select a destination folder > select "Excel Macro-Enabled Workbook" in the Save as type drop-down list > Save);2. Add the following code into the ThisWorkbook code editor as shown in the screenshot below.;3. Save the code.<div data-tag="code">Private Sub Workbook_Open()
On Error Resume Next
ClsChk_Init
End Sub

Private Sub Workbook_SheetActivate(ByVal Sh As Object)
On Error Resume Next
ClsChk_Init
End Sub

Private Sub Workbook_SheetChange(ByVal Sh As Object, ByVal Target As Range)
On Error Resume Next
ClsChk_Init
End Sub
This comment was minimized by the moderator on the site
hi,
the error appears under the first code.
xObj.Object.Value = False
This comment was minimized by the moderator on the site
Hi Arnold, did you get any prompt box? and which Excel version are you using?
This comment was minimized by the moderator on the site
It works fine if all you are using is checkboxes.
If you add any other activeX items and assign controls to them, it throws the error Arnold mentioned.
This comment was minimized by the moderator on the site
You really need to explain how to access the class name in order to change it. BTW folks, it's F4 to open the window on the left side of the screen and then edit the class name.
This comment was minimized by the moderator on the site
I want to get this feacture just row by row and not entire sheet.How should i fix this code alittle? I am not familiar with vba too much.If can, plz help me.
This comment was minimized by the moderator on the site
Hi Min Ko Ko,
If you want to select only one option row by row, I recommend you to use the combination of Option Button (Form Control) and Group Box (Form Control).
1. Just draw a Group Box in the worksheet.
2. Keep the Group Box selected, and then draw Option Buttons inside the box.
3. Repeat the steps to insert new Group box and Option Buttons in a new row.
4. As the group box has title and borders, you can apply the below VBA code in the Module code window to hide all titles and borders of group boxes in current worksheet.
<div data-tag="code">Sub ToggleVisible()
Dim myGB As GroupBox
For Each myGB In ActiveSheet.GroupBoxes
myGB.Visible = False
Next myGB
End Sub
This comment was minimized by the moderator on the site
Bonjour, Merci pour ce tuto tout fonctionne. Cependant, je suis obligé d'éxécuter manuellement le "ClsChk" à chaque fois pour que cela fonctionne, mon fichier est un fichier groupe pour la société, serait-il possible qu'il se lance automatiquement ? Merci d'avance.
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