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How to exclude values in one list from another in Excel?

Supposing you have two data lists as the left screenshot shown. Now you need to remove or exclude names in column A if the name existing in column D. How to achieve it? And what if the two lists locate in two different worksheets? This article provides two methods for you.

Exclude values in one list from another with formula

Quickly exclude values in one list from another with Kutools for Excel

Exclude values in one list from another with formula

You can apply the following formulas to achieve it. Please do as follows.

1. Select a blank cell which is adjacent to the first cell of the list you want to remove, then enter formula =COUNTIF($D$2:$D$6,A2) into the Formula Bar, and then press the Enter key. See screenshot:

Note: In the formula, $D$2:$D$6 is the list you will delete values based on, A2 is the first cell of the list you are going to remove. Please change them as you need.

2. Keep selecting the result cell, drag the Fill Handle down until it reaching the last cell of the list. See screenshot:

3. Keep selecting the result list, then click Data > Sort A to Z.

Then you can see the list is sorted as below screenshot shown.

4. Now select the entire rows of names with result 1, right click the selected range and click Delete to remove them.

Now you have excluded values in one list based on another.

Note: If the “to-remove-list” locating in range A2:A6 of another worksheet such Sheet2, please apply this formula =IF(ISERROR(VLOOKUP(A2,Sheet2! $A$2:$A$6,1,FALSE)),"Keep","Delete") to get all Keep and Delete results, go ahead to sort the result list from Ato Z, and then manually delete all name rows contains the Delete result in current worksheet.

Quickly exclude values in one list from another with Kutools for Excel

This section will recommend the Select Same & Different Cells utility of Kutools for Excel to solve this problem. Please do as follows.

Before applying Kutools for Excel, please download and install it firstly.

1. Click Kutools > Select > Select Same & Different Cells. See screenshot:

2. In the Select Same & Different Cells dialog box, you need to:

  • 2.1 Select the list you will remove values from in the Find values in box;
  • 2.2 Select the list you will delete values based on in the According to box;
  • 2.3 select the Single cell option in the Based on section;
  • 2.4 Click the OK button. See screenshot:

3. Then a dialog box pops up to tell you how many cells have been selected, please click the OK button.

4. Now values in column A are selected if there are existing in column D. You can press the Delete key to delete them manually.

  If you want to have a free trial ( 30-day) of this utility, please click to download it, and then go to apply the operation according above steps.

Quickly exclude values in one list from another with Kutools for Excel

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  • To post as a guest, your comment is unpublished.
    Geo · 8 months ago
    Good find. Thank you for this clever workaround. I thought was only possible via macros.
    Possible to do the same using method 1, for a range consisting in two columns. i.e City, State in col D2:E20 while my A2:C1000 (B:C has city,state) has the set I need to get marked?
    tried this did not work: =COUNTIF($D$2:$E$20,B2:C2). Unless you have another wonderful guide.
  • To post as a guest, your comment is unpublished.
    Стас · 1 years ago
    Как безграмотный человек писал эту статью? Тот, кто русский язык не учил, ни одной книги не прочел и не общался в социуме никогда? Уже с самого начала статьи обороты почти в каждом предложении такие, что на голову не натянешь. Зачем писать, если не умеешь писать?
  • To post as a guest, your comment is unpublished.
    Zuvay · 3 years ago
    I receive other values in the COUNTIF column like 2 but also higher numbers other than 0 and 1. What does that mean?
    • To post as a guest, your comment is unpublished.
      LX · 3 years ago
      The values you get in the COUNTIF column are equal to the number of occurrences of the element in the right column.
      For example, if you have 5 displayed against a cell in the Name column, it means that this name was found in the To-remove-list not one, but five times.