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How to exclude values in one list from another in Excel?

Supposing you have two data lists as the left screenshot shown. Now you need to remove or exclude names in column A if the name existing in column D. How to achieve it? And what if the two lists locate in two different worksheets? This article provides two methods for you.

Exclude values in one list from another with formula

Quickly exclude values in one list from another with Kutools for Excel


Easily exclude values in one list from another in Excel:

The Select Same & Different Cells utility of Kutools for Excel can help you quickly selecting all same cells in one list based on values in another column. And you can remove these same cell values manually by pressing the Delete key to exclude them in the list. See screenshot:

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Exclude values in one list from another with formula


You can apply the following formulas to achieve it. Please do as follows.

1. Select a blank cell which is adjacent to the first cell of the list you want to remove, then enter formula =COUNTIF($D$2:$D$6,A2) into the Formula Bar, and then press the Enter key. See screenshot:

Note: In the formula, $D$2:$D$6 is the list you will delete values based on, A2 is the first cell of the list you are going to remove. Please change them as you need.

2. Keep selecting the result cell, drag the Fill Handle down until it reaching the last cell of the list. See screenshot:

3. Keep selecting the result list, then click Data > Sort A to Z.

Then you can see the list is sorted as below screenshot shown.

4. Now select the entire rows of names with result 1, right click the selected range and click Delete to remove them.

Now you have excluded values in one list based on another.

Note: If the “to-remove-list” locating in range A2:A6 of another worksheet such Sheet2, please apply this formula =IF(ISERROR(VLOOKUP(A2,Sheet2! $A$2:$A$6,1,FALSE)),"Keep","Delete") to get all Keep and Delete results, go ahead to sort the result list from Ato Z, and then manually delete all name rows contains the Delete result in current worksheet.


Quickly exclude values in one list from another with Kutools for Excel

This section will recommend the Select Same & Different Cells utility of Kutools for Excel to solve this problem. Please do as follows.

Kutools for Excel : with more than 300 handy Excel add-ins, free to try with no limitation in 60 days.

1. Click Kutools > Select > Select Same & Different Cells. See screenshot:

2. In the Select Same & Different Cells dialog box, you need to:

2.1 Select the list you will remove values from in the Find values in box;

2.2 Select the list you will delete values based on in the According to box;

2.3 select the Single cell option in the Based on section;

2.4 Click the OK button. See screenshot:

3. Then a dialog box pops up to tell you how many cells have been selected, please click the OK button.

4. Now values in column A are selected if there are existing in column D. You can press the Delete key to delete them manually.

Tip.If you want to have a free trial of this utility, please go to download the software freely first, and then go to apply the operation according above steps.


Quickly exclude values in one list from another with Kutools for Excel

Kutools for Excel includes more than 300 handy Excel tools. Free to try with no limitation in 60 days. Download the free trial now!


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  • To post as a guest, your comment is unpublished.
    Zuvay · 2 years ago
    I receive other values in the COUNTIF column like 2 but also higher numbers other than 0 and 1. What does that mean?
    • To post as a guest, your comment is unpublished.
      LX · 2 years ago
      The values you get in the COUNTIF column are equal to the number of occurrences of the element in the right column.
      For example, if you have 5 displayed against a cell in the Name column, it means that this name was found in the To-remove-list not one, but five times.