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How to use checkbox to hide or unhide a worksheet in Excel?

Author Siluvia Last modified

Checkboxes are an essential feature in Excel for creating interactive spreadsheets. This tutorial explains how to use a checkbox to automatically hide or unhide a specific worksheet based on its checked status. By following a simple VBA method, you can toggle the visibility of a worksheet with ease.

Use checkbox to hide or unhide worksheet in Excel

Use checkbox to hide or unhide worksheet in Excel

Supposing you have a checkbox named checkbox1 in your workbook. When unchecking this checkbox, you want a certain worksheet to be hidden automatically in this workbook, and unhide this worksheet while checking the checkbox. Please achieve it as follows.

1. Open the worksheet contains the Checkbox1, right click the sheet tab, and then click View Code from the right-clicking menu.

Note: Ensure the checkbox is an ActiveX checkbox when inserting it.

2. In the Microsoft Visual Basic for Applications window, please copy and paste the below VBA code into the Code window. See screenshot:

VBA code: Use checkbox to hide or unhide specified worksheet

Private Sub CheckBox1_Click()
    On Error Resume Next
    ThisWorkbook.Sheets("Sheet5").Visible = CheckBox1.Value
End Sub

A screenshot of the VBA editor with code to hide or unhide a worksheet using a checkbox in Excel

Note: In the code, Sheet5 is the name of the worksheet you will hide or unhide with checkbox1. Please replace the worksheet name as you need.

3. Press Alt + Q keys simultaneously to close the Microsoft Visual Basic for Applications window.

From now on, when unchecking the checkbox1, the specified worksheet “Sheet5” will be hidden automatically. And you can show it by checking the checkbox. See screenshot:

A screenshot showing the checkbox used to hide or unhide a worksheet in Excel

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