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How to clear filter cache (old items) from Pivot Table in Excel?

Author: Siluvia Last Modified: 2020-05-28

As below screenshot shown, you create a Pivot Table based on a range of data. After deleting data from the source range, the old item will still exist in the drop-down menu of Pivot Table even though you refreshing the Pivot Table. If you want to remove all old items from the drop-down menu of a Pivot Table, methods in this article can help you.

Clear filter cache (old items) from a Pivot Table by changing its option
Clear filter cache (old items) from all Pivot Tables by using VBA code


Clear filter cache (old items) from a Pivot Table by changing its option

You can clear filter cache from a Pivot Table by changing its option. Please do as follows.

1. Right click on any cell inside the Pivot Table, then click PivotTable Options from the context menu. See screenshot:

2. In the PivotTable Options dialog box, click the Data tab, select None from the Number of items to retain per field drop-down list, and then click the OK button.

3. Right click on the Pivot Table cell, then click Refresh from the right-clicking menu. See screenshot:

Then you can see the old items are removed from the drop-down menu of the Pivot Table as below screenshot shown.


Clear filter cache (old items) from all Pivot Tables by using VBA code

If you want to clear filter cache from all Pivot Tables across multiple worksheets in active workbook. Please try the below VBA script.

1. In the workbook you need to clear old items from all Pivot Tables, press the Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, double click the ThisWorkbook in the Project pane to open the ThisWorkbook (Code) window, and then copy and paste the below VBA code into the window.

VBA code: Clear filter cache (old items) from all Pivot Tables in active workbook

Private Sub Workbook_Open()
    Dim xPt As PivotTable
    Dim xWs As Worksheet
    Dim xPc As PivotCache
    Application.ScreenUpdating = False
    For Each xWs In ActiveWorkbook.Worksheets
        For Each xPt In xWs.PivotTables
            xPt.PivotCache.MissingItemsLimit = xlMissingItemsNone
        Next xPt
    Next xWs
    For Each xPc In ActiveWorkbook.PivotCaches
        On Error Resume Next
        xPc.Refresh
    Next xPc
    Application.ScreenUpdating = True
End Sub

3. Press the F5 key to run the code, then old items are removed immediately from the drop-down menu of all Pivot Tables in active workbook.


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Comments (14)
Rated 5 out of 5 · 1 ratings
This comment was minimized by the moderator on the site
Hola. Muchisimas gracias, tu ejemplo practico me ayudo mucho y logre resolver el incovenienre.
Me fui por la primera opción, desde la tabla dinamica.
Rated 5 out of 5
This comment was minimized by the moderator on the site
I am facing similar cache issue in my pivot tables and charts created using Power Pivot. Will the above two options works for Pivot Tables created using Power Pivot? Please let me know, if you have any other solution for Power Pivots.
This comment was minimized by the moderator on the site
Hi Manikanta,
The methods provided in this post haven't tested in Power Pivots, sorry I can't help you.
This comment was minimized by the moderator on the site
Thank you Crystal, for the reply. Can anyone suggest other forums to get the solution to remove filter catch for Power Pivot.
This comment was minimized by the moderator on the site
Hi Manikanta,
Maybe you can post your question in our forum. You may get help from others there.
https://www.extendoffice.com/forum/categories/3-excel.html
This comment was minimized by the moderator on the site
You are Awesome!!
Thank you.
This comment was minimized by the moderator on the site
Merci beaucoup ! Depuis le temps que je cherchais à effacer ces caches.... ce n'était pas évident à trouver, voire impossible sans votre aide !
This comment was minimized by the moderator on the site
Thank you!!
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