How to clear filter cache (old items) from Pivot Table in Excel?
As below screenshot shown, you create a Pivot Table based on a range of data. After deleting data from the source range, the old item will still exist in the drop-down menu of Pivot Table even though you refreshing the Pivot Table. If you want to remove all old items from the drop-down menu of a Pivot Table, methods in this article can help you.
Clear filter cache (old items) from a Pivot Table by changing its option
Clear filter cache (old items) from all Pivot Tables by using VBA code
Clear filter cache (old items) from a Pivot Table by changing its option
You can clear filter cache from a Pivot Table by changing its option. Please do as follows.
1. Right click on any cell inside the Pivot Table, then click PivotTable Options from the context menu. See screenshot:
2. In the PivotTable Options dialog box, click the Data tab, select None from the Number of items to retain per field drop-down list, and then click the OK button.
3. Right click on the Pivot Table cell, then click Refresh from the right-clicking menu. See screenshot:
Then you can see the old items are removed from the drop-down menu of the Pivot Table as below screenshot shown.
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Clear filter cache (old items) from all Pivot Tables by using VBA code
If you want to clear filter cache from all Pivot Tables across multiple worksheets in active workbook. Please try the below VBA script.
1. In the workbook you need to clear old items from all Pivot Tables, press the Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window.
2. In the Microsoft Visual Basic for Applications window, double click the ThisWorkbook in the Project pane to open the ThisWorkbook (Code) window, and then copy and paste the below VBA code into the window.
VBA code: Clear filter cache (old items) from all Pivot Tables in active workbook
Private Sub Workbook_Open()
Dim xPt As PivotTable
Dim xWs As Worksheet
Dim xPc As PivotCache
Application.ScreenUpdating = False
For Each xWs In ActiveWorkbook.Worksheets
For Each xPt In xWs.PivotTables
xPt.PivotCache.MissingItemsLimit = xlMissingItemsNone
Next xPt
Next xWs
For Each xPc In ActiveWorkbook.PivotCaches
On Error Resume Next
xPc.Refresh
Next xPc
Application.ScreenUpdating = True
End Sub
3. Press the F5 key to run the code, then old items are removed immediately from the drop-down menu of all Pivot Tables in active workbook.
Related articles:
- How to clear filters from all worksheets in active workbook in Excel?
- How to clear filters when opening, saving or closing workbook in Excel?
- How to filter data based on checkbox in Excel?
- How to fill series of numbers in a filtered list column in Excel?
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