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How to clear filter cache (old items) from Pivot Table in Excel?

As below screenshot shown, you create a Pivot Table based on a range of data. After deleting data from the source range, the old item will still exist in the drop-down menu of Pivot Table even though you refreshing the Pivot Table. If you want to remove all old items from the drop-down menu of a Pivot Table, methods in this article can help you.

Clear filter cache (old items) from a Pivot Table by changing its option
Clear filter cache (old items) from all Pivot Tables by using VBA code

Clear filter cache (old items) from a Pivot Table by changing its option

You can clear filter cache from a Pivot Table by changing its option. Please do as follows.

1. Right click on any cell inside the Pivot Table, then click PivotTable Options from the context menu. See screenshot:

2. In the PivotTable Options dialog box, click the Data tab, select None from the Number of items to retain per field drop-down list, and then click the OK button.

3. Right click on the Pivot Table cell, then click Refresh from the right-clicking menu. See screenshot:

Then you can see the old items are removed from the drop-down menu of the Pivot Table as below screenshot shown.

Clear filter cache (old items) from all Pivot Tables by using VBA code

If you want to clear filter cache from all Pivot Tables across multiple worksheets in active workbook. Please try the below VBA script.

1. In the workbook you need to clear old items from all Pivot Tables, press the Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, double click the ThisWorkbook in the Project pane to open the ThisWorkbook (Code) window, and then copy and paste the below VBA code into the window.

VBA code: Clear filter cache (old items) from all Pivot Tables in active workbook

Private Sub Workbook_Open()
    Dim xPt As PivotTable
    Dim xWs As Worksheet
    Dim xPc As PivotCache
    Application.ScreenUpdating = False
    For Each xWs In ActiveWorkbook.Worksheets
        For Each xPt In xWs.PivotTables
            xPt.PivotCache.MissingItemsLimit = xlMissingItemsNone
        Next xPt
    Next xWs
    For Each xPc In ActiveWorkbook.PivotCaches
        On Error Resume Next
    Next xPc
    Application.ScreenUpdating = True
End Sub

3. Press the F5 key to run the code, then old items are removed immediately from the drop-down menu of all Pivot Tables in active workbook.

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  • To post as a guest, your comment is unpublished.
    mark · 10 months ago
    run time error '1004'... it does not work for me..why?
    • To post as a guest, your comment is unpublished.
      crystal · 9 months ago
      Hi mark,
      Which Excel version are you using?
  • To post as a guest, your comment is unpublished.
    Gaurav Bhagat · 1 years ago
    it works, thank you
  • To post as a guest, your comment is unpublished.
    Miha · 1 years ago
    It worked for me. Thank you!
  • To post as a guest, your comment is unpublished.
    joe78man@gmail.com · 1 years ago
    I got a pivot of a table where the filter shows an incorrect value. The analyst name is A in the filter (set retain values to none) but if you go to the table, the same line has the analyst B. If you double click on the line in the pivot table it generates a sheet with the data where the analyst name is B despite the pivot showing A. This table is updated once a month, it worries me because I often do this, update my raw data and update the pivot, now that I have this precedent I cannot trust the information is correct.