Supposing you need to send email through Outlook by clicking a button in Excel worksheet, how can you do? This article will introduce a VBA method to achieve it in details.
Please do as follows to send an email through Outlook if a Command Button is clicked in Excel workbook.
1. Insert a Command Button in your worksheet by clicking Developer > Insert > Command Button (ActiveX Control). See screenshot:
2. Right-click the inserted Command Button, then click View Code from the right-clicking menu as below screenshot show.
3. In the opening Microsoft Visual Basic for Applications window, please replace the original code in the Code window with the following VBA script.
VBA code: Send email if button is clicked in Excel
Private Sub CommandButton1_Click()
'Updated by Extendoffice 2017/9/14
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
On Error Resume Next
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Body content" & vbNewLine & vbNewLine & _
"This is line 1" & vbNewLine & _
"This is line 2"
On Error Resume Next
With xOutMail
.To = "Email Address"
.CC = ""
.BCC = ""
.Subject = "Test email send by button clicking"
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Notes:
1). Please change the email body as you need in the xMailBody line in the code.
2). Replace the Email Address with the recipient email address in line .To = "Email Address".
3). Specify the Cc and Bcc recipients as you need in .CC = “” and .Bcc = “” sections.
4). Change the email subject in line .Subject = "Test email send by button clicking".
4. Press the Alt + Q keys simultaneously to close the Microsoft Visual Basic for Applications window.
5. Turn off the Design Mode by clicking Developer > Design Mode. See screenshot:
From now on, every time you click on the Command Button, an email will be created automatically with specified recipients, subject and body. Please send the email by clicking the Send button.
Note: The VBA code is only working when you use Outlook as your email program.
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Hello, using the following VBA code and it works great! Thanks!
I do need help with another spreadsheet that I have. I would like to have specific cell ranges as a snapshot in the body of the email and remove the spreadsheet attachment. Thank you for your assistance!
Private Sub CommandButton1_Click() 'Updated by Extendoffice 2017/9/14 Dim xOutApp As Object Dim xOutMail As Object Dim xMailBody As String On Error Resume Next Set xOutApp = CreateObject("Outlook.Application") Set xOutMail = xOutApp.CreateItem(0) ActiveWorkbook.Save xMailBody = "xxxx" & vbNewLine & vbNewLine & _ "xxxx" & vbNewLine & _ "xxxx" On Error Resume Next With xOutMail .To = " xxxxxx " .CC = "" .BCC = "" .Subject = "xxxxx" & Date .Body = xMailBody .Attachments.Add ActiveWorkbook.FullName .Display 'or use .Send End With On Error GoTo 0 Set xOutMail = Nothing Set xOutApp = Nothing End Sub
Hello, can i make a vba function for checking due date in a table by clicking a button and send it thru Outlook when the due date is near about 3 months for each person, Thanks.
Hello, I am trying to have this send an email with attachment anytime someone selects Email. I keep getting an error and the debug is saying .AddAttachment Att is an issue? What am i missing?
Dim iMsg As Object
Dim iConf As Object
Dim Flds As Variant
Dim sht As Worksheet
Dim CashierName As String
Dim CashierTill As String
Dim TempFilePath As String
Dim TempFileName As String
Dim Att As String
Hi Siddic, Please separate multiple email addresses with semicolon. And if you need to close the workbook, the entire VBA is as below:
Private Sub CommandButton1_Click()
'Updated by Extendoffice 2017/9/14 Dim xOutApp As Object
Dim xOutMail As Object Dim xMailBody As String
On Error Resume Next Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0) xMailBody = "Body content" & vbNewLine & vbNewLine & _
"This is line 1" & vbNewLine & _ "This is line 2"
On Error Resume Next With xOutMail
.To = "???@???.com;???@???.com" .CC = "???@???.com;???@???.com"
.BCC = "" .Subject = "Test email send by button clicking"
.Body = xMailBody .Display 'or use .Send
End With On Error GoTo 0
Set xOutMail = Nothing Set xOutApp = Nothing
ActiveWorkbook.Close
End Sub
Is it possible to have the button submit only the active worksheet as a non-editable form either excel or pdf format would be perfect? With the code I currently have (listed below) it attaches as a pdf but then wont open the file for the person that receives the email. Any help would be great
Private Sub CommandButton1_Click()
Dim xFile As String Dim xFormat As Long
Dim Wb As Workbook Dim Wb2 As Workbook
Dim FilePath As String Dim FileName As String
Dim OutlookApp As Object Dim OutlookMail As Object
On Error Resume Next Application.ScreenUpdating = False
Set Wb = Application.ActiveWorkbook ActiveSheet.Copy
Set Wb2 = Application.ActiveWorkbook Select Case Wb.FileFormat
Case xlOpenXMLWorkbook: xFile = ".pdf"
xFormat = xlOpenXMLWorkbook Case xlOpenXMLWorkbookMacroEnabled:
If Wb2.HasVBProject Then
xFile = ".pdf" xFormat = xlOpenXMLWorkbookMacroEnabled
Else xFile = ".pdf"
xFormat = xlOpenXMLWorkbook End If
Case Excel8: xFile = ".pdf"
xFormat = Excel8 Case xlExcel12:
xFile = ".pdf"
xFormat = xlExcel12 End Select
FilePath = Environ$("temp") & "\" FileName = Wb.Name & Format(Now, "dd-mmm-yy h-mm-ss")
Set OutlookApp = CreateObject("Outlook.Application") Set OutlookMail = OutlookApp.CreateItem(0)
Wb2.SaveAs FilePath & FileName & xFile, FileFormat:=xFormat With OutlookMail
.To = "test email"
.CC = "" .BCC = ""
.Subject = "supply request" .Body = "Please check and read this document."
.Attachments.Add Wb2.FullName .Display
'.Send End With
Wb2.Close Kill FilePath & FileName & xFile
Set OutlookMail = Nothing Set OutlookApp = Nothing
End Sub
Would you please help me to add a table to "This is line 2" section in e-mail?
For example; I have a table from A1 to J9. But the table is dynamic, not static. I mean it needs to select the table and then add to e-mail to "This is line 2" line as table.
Hi Robert,
Supposing you want to reference cell A1 in the CC field, please apply the below code.
Private Sub CommandButton1_Click()
'Updated by Extendoffice 2017/9/14 Dim xOutApp As Object
Dim xOutMail As Object Dim xMailBody As String
On Error Resume Next Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0) xMailBody = "Body content" & vbNewLine & vbNewLine & _
"This is line 1" & vbNewLine & _ "This is line 2"
On Error Resume Next With xOutMail
.To = "Email Address" .CC = Range ("A1")
.BCC = "" .Subject = "Test email send by button clicking"
.Body = xMailBody .Display 'or use .Send
End With On Error GoTo 0
Set xOutMail = Nothing Set xOutApp = Nothing
End Sub
Hi Paul,
Try the below code. Hope I can help. Thank you for your comment.
Private Sub CommandButton1_Click()
'Updated by Extendoffice 2019/12/13 Dim xOutApp As Object
Dim xOutMail As Object Dim xMailBody As String
On Error Resume Next Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0) xMailBody = "Body content" & vbNewLine & vbNewLine & _
"This is line 1" & vbNewLine & _ "This is line 2"
On Error Resume Next With xOutMail
.To = "Email Address" .CC = ""
.BCC = "" .Subject = "Your subject " & Date
.Body = xMailBody .Display 'or use .Send
End With On Error GoTo 0
Set xOutMail = Nothing Set xOutApp = Nothing
End Sub
I am running into a problem where the code works but will not pull the data from the cells I am telling it to. I know I am missing a command that tells it i want he wording in the cell to display instead of B8 to display in the email, can you help me?
Private Sub CommandButton2_Click()
'Updated by Extendoffice 2017/9/14
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
On Error Resume Next
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Payroll Information for [D4] is listed below" & vbNewLine & vbNewLine & _
"[B8] [F8]" & vbNewLine & _
"[B9] [F9]" & vbNewLine & _
"[B10] [F10]" & vbNewLine & _
"[B11] [F11]" & vbNewLine & _
"[H13] [J13]" & vbNewLine & _
"[H14] [J14]" & vbNewLine & _
"[H15] [J15]" & vbNewLine & _
"[H16] [J16]" & vbNewLine & _
"[H17] [J17]" & vbNewLine & _
"[H18] [J19]" & vbNewLine & _
"[H19] [J19]"
On Error Resume Next
With xOutMail
.To = "payroll@jpservices.com"
.CC = ""
.BCC = ""
.Subject = "Offer Accepted by " & [D4]
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Hi I used the code below and was wondering if I can send only the active sheet instead of the complete workbook I did try some code but with no luck
I'm still to new to VBA coding
Private Sub CommandButton1_Click() Dim OutApp As Object
Dim OutMail As Object Dim strbody As String
Dim sAttach As String Dim sTo As String
Dim sCC As String
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0) 'variable declarations for email body and attachment
strbody = "Hi All;
Hi, I run a spreadsheet with 80 individual bar accounts and have used VBA code on this page with much success. However in the body of the email I would like to copy and paste the specific range of cells of an account when sending so the client can have a history. Can you help with the VBA code for this?
Hi Grant,
Please right click the button and select View Code, then copy below code between the Private Sub and the End Sub lines. Hope I can help. Thanks for your comment.
Dim xFile As String
Dim xFormat As Long
Dim Wb As Workbook
Dim Wb2 As Workbook
Dim FilePath As String
Dim FileName As String
Dim OutlookApp As Object
Dim OutlookMail As Object
On Error Resume Next
Application.ScreenUpdating = False
Set Wb = Application.ActiveWorkbook
ActiveSheet.Copy
Set Wb2 = Application.ActiveWorkbook
Select Case Wb.FileFormat
Case xlOpenXMLWorkbook: xFile = ".xlsx"
xFormat = xlOpenXMLWorkbook
Case xlOpenXMLWorkbookMacroEnabled: If Wb2.HasVBProject Then
xFile = ".xlsm" xFormat = xlOpenXMLWorkbookMacroEnabled
Else xFile = ".xlsx"
xFormat = xlOpenXMLWorkbook End If
Case Excel8: xFile = ".xls"
xFormat = Excel8
Case xlExcel12: xFile = ".xlsb"
xFormat = xlExcel12
End Select
FilePath = Environ$("temp") & "\"
FileName = Wb.Name & Format(Now, "dd-mmm-yy h-mm-ss")
Set OutlookApp = CreateObject("Outlook.Application")
Set OutlookMail = OutlookApp.CreateItem(0)
Wb2.SaveAs FilePath & FileName & xFile, FileFormat:=xFormat
With OutlookMail .To = "skyyang@extendoffice.com"
.CC = "" .BCC = ""
.Subject = "kte features" .Body = "Please check and read this document."
.Attachments.Add Wb2.FullName .Display
'.Send
End With
Wb2.Close
Kill FilePath & FileName & xFile
Set OutlookMail = Nothing
Set OutlookApp = Nothing
Application.ScreenUpdating = True
Hi marcus,
The below VBA code can help you solving the problem.
Sub SendWorkSheet()
'Update 20190626
Dim xFile As String
Dim xFormat As Long
Dim Wb As Workbook
Dim Wb2 As Workbook
Dim FilePath As String
Dim FileName As String
Dim OutlookApp As Object
Dim OutlookMail As Object
On Error Resume Next
Application.ScreenUpdating = False
Set Wb = Application.ActiveWorkbook
ActiveSheet.Copy
Set Wb2 = Application.ActiveWorkbook
Select Case Wb.FileFormat
Case xlOpenXMLWorkbook: xFile = ".xlsx"
xFormat = xlOpenXMLWorkbook
Case xlOpenXMLWorkbookMacroEnabled: If Wb2.HasVBProject Then
xFile = ".xlsm" xFormat = xlOpenXMLWorkbookMacroEnabled
Else xFile = ".xlsx"
xFormat = xlOpenXMLWorkbook End If
Case Excel8: xFile = ".xls"
xFormat = Excel8
Case xlExcel12: xFile = ".xlsb"
xFormat = xlExcel12
End Select
FilePath = Environ$("temp") & "\"
FileName = Wb.Name & Format(Now, "dd-mmm-yy h-mm-ss")
Set OutlookApp = CreateObject("Outlook.Application")
Set OutlookMail = OutlookApp.CreateItem(0)
Wb2.SaveAs FilePath & FileName & xFile, FileFormat:=xFormat
With OutlookMail .To = "skyyang@extendoffice.com"
.CC = "" .BCC = ""
.Subject = "kte features" .Body = "Please check and read this document."
.Attachments.Add Wb2.FullName .Display
'.Send
End With
Wb2.Close
Kill FilePath & FileName & xFile
Set OutlookMail = Nothing
Set OutlookApp = Nothing
Application.ScreenUpdating = True
End Sub
Good day,
As the email need to be sent through Outlook after clicking the button in Excel, you must have Outlook installed in your computer to make it work.
Hi John,
The below VBA code can help you solve the problem. Thanks for your comment.
Private Sub CommandButton1_Click()
'Updated by Extendoffice 2019/6/26 Dim xOutApp As Object
Dim xOutMail As Object On Error Resume Next
Set xOutApp = CreateObject("Outlook.Application") Set xOutMail = xOutApp.CreateItem(0)
With xOutMail .Display 'or use .Send
.To = "Email Address" .CC = ""
.BCC = "" .Subject = "Test email send by button clicking"
.HTMLBody = "This is a test email sending in Excel" & "
" & .HTMLBody '.Send
End With On Error GoTo 0
Set xOutMail = Nothing Set xOutApp = Nothing
End Sub
Hi Rasike,
Sorry can't help you with that. Welcome to post any question in our forum: https://www.extendoffice.com/forum.html to get more Excel support from out Excel professional or other Excel fans.
Is it possible to add a second email button within the same worksheet? When I try to do it, it is connecting to the code from the original email button. thanks.
Hi all first off a Big thank you, this post is very helpful and works for the attachment. This works for me but no updates are saved in the sheet you have to hit the save button. I would like the attachment to have whatever is currently in the excel sheet.
I can accomplish this by using the excel built in E-mail feature but I wanted a button as I need to hardcode the specific email address.
So in summary I would like to know:
I would like to know if there is a way to: after a user open the excel workbook and made edits if the button will keep the attachment with the updates?
Good Day,
The code has been optimized. Please have a try and thanks for your comment.
Private Sub CommandButton1_Click()
'Updated by Extendoffice 2017/9/14
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
On Error Resume Next
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
ActiveWorkbook.Save
xMailBody = "Body content" & vbNewLine & vbNewLine & _
"This is line 1" & vbNewLine & _
"This is line 2"
On Error Resume Next
With xOutMail
.To = "Email Address"
.CC = ""
.BCC = ""
.Subject = "Test email send by button clicking"
.Body = xMailBody
.Attachments.Add ActiveWorkbook.FullName
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Is it possbile to write the script so that when you click the button it will attach itself to the email as above but remove the button as well? so that the copy of the file being emailed no longer has the button on it?
