How to send email if button is clicked in Excel?

Supposing you need to send email through Outlook by clicking a button in Excel worksheet, how can you do? This article will introduce a VBA method to achieve it in details.

Send email if button is clicked with VBA code

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Send email if button is clicked with VBA code

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Please do as follows to send an email through Outlook if a Command Button is clicked in Excel workbook.

1. Insert a Command Button in your worksheet by clicking Developer > Insert > Command Button (ActiveX Control). See screenshot:

2. Right-click the inserted Command Button, then click View Code from the right-clicking menu as below screenshot show.

3. In the opening Microsoft Visual Basic for Applications window, please replace the original code in the Code window with the following VBA script.

VBA code: Send email if button is clicked in Excel

Private Sub CommandButton1_Click()
'Updated by Extendoffice 2017/9/14
    Dim xOutApp As Object
    Dim xOutMail As Object
    Dim xMailBody As String
    On Error Resume Next
    Set xOutApp = CreateObject("Outlook.Application")
    Set xOutMail = xOutApp.CreateItem(0)
    xMailBody = "Body content" & vbNewLine & vbNewLine & _
              "This is line 1" & vbNewLine & _
              "This is line 2"
                  On Error Resume Next
    With xOutMail
        .To = "Email Address"
        .CC = ""
        .BCC = ""
        .Subject = "Test email send by button clicking"
        .Body = xMailBody
        .Display   'or use .Send
    End With
    On Error GoTo 0
    Set xOutMail = Nothing
    Set xOutApp = Nothing
End Sub

Notes:

1). Please change the email body as you need in the xMailBody line in the code.

2). Replace the Email Address with the recipient email address in line .To = "Email Address".

3). Specify the Cc and Bcc recipients as you need in .CC = “” and .Bcc = “” sections.

4). Change the email subject in line .Subject = "Test email send by button clicking".

4. Press the Alt + Q keys simultaneously to close the Microsoft Visual Basic for Applications window.

5. Turn off the Design Mode by clicking Developer > Design Mode. See screenshot:

From now on, every time you click on the Command Button, an email will be created automatically with specified recipients, subject and body. Please send the email by clicking the Send button.

Note: The VBA code is only working when you use Outlook as your email program.

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EXCELstruggles · 2 days ago
Is it possible to have the button submit only the active worksheet as a non-editable form either excel or pdf format would be perfect? With the code I currently have (listed below) it attaches as a pdf but then wont open the file for the person that receives the email. Any help would be great

Private Sub CommandButton1_Click()
Dim xFile As String
Dim xFormat As Long
Dim Wb As Workbook
Dim Wb2 As Workbook
Dim FilePath As String
Dim FileName As String
Dim OutlookApp As Object
Dim OutlookMail As Object
On Error Resume Next
Application.ScreenUpdating = False
Set Wb = Application.ActiveWorkbook
ActiveSheet.Copy
Set Wb2 = Application.ActiveWorkbook
Select Case Wb.FileFormat
Case xlOpenXMLWorkbook:
xFile = ".pdf"
xFormat = xlOpenXMLWorkbook
Case xlOpenXMLWorkbookMacroEnabled:
If Wb2.HasVBProject Then
xFile = ".pdf"
xFormat = xlOpenXMLWorkbookMacroEnabled
Else
xFile = ".pdf"
xFormat = xlOpenXMLWorkbook
End If
Case Excel8:
xFile = ".pdf"
xFormat = Excel8
Case xlExcel12:
xFile = ".pdf"
xFormat = xlExcel12
End Select
FilePath = Environ$("temp") & "\"
FileName = Wb.Name & Format(Now, "dd-mmm-yy h-mm-ss")
Set OutlookApp = CreateObject("Outlook.Application")
Set OutlookMail = OutlookApp.CreateItem(0)
Wb2.SaveAs FilePath & FileName & xFile, FileFormat:=xFormat
With OutlookMail
.To = "test email"
.CC = ""
.BCC = ""
.Subject = "supply request"
.Body = "Please check and read this document."
.Attachments.Add Wb2.FullName
.Display
'.Send
End With
Wb2.Close
Kill FilePath & FileName & xFile
Set OutlookMail = Nothing
Set OutlookApp = Nothing
End Sub
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GOE · 3 months ago
Hi Sir,

Would you please help me to add a table to "This is line 2" section in e-mail?
For example; I have a table from A1 to J9. But the table is dynamic, not static. I mean it needs to select the table and then add to e-mail to "This is line 2" line as table.

Thanks.
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Ateek Shaha · 3 months ago
How can i include range of cells for E.g.: C10:E40 of same sheet of button with same format in body of mail.
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raguirre6776@gmail.com · 3 months ago
How can I include a cell reference as a CC in the email using the above VBA code?
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  crystal · 3 months ago
  
  Hi Robert,
  Supposing you want to reference cell A1 in the CC field, please apply the below code.
  
  Private Sub CommandButton1_Click()
  'Updated by Extendoffice 2017/9/14
  Dim xOutApp As Object
  Dim xOutMail As Object
  Dim xMailBody As String
  On Error Resume Next
  Set xOutApp = CreateObject("Outlook.Application")
  Set xOutMail = xOutApp.CreateItem(0)
  xMailBody = "Body content" & vbNewLine & vbNewLine & _
  "This is line 1" & vbNewLine & _
  "This is line 2"
  On Error Resume Next
  With xOutMail
  .To = "Email Address"
  .CC = Range ("A1")
  .BCC = ""
  .Subject = "Test email send by button clicking"
  .Body = xMailBody
  .Display 'or use .Send
  End With
  On Error GoTo 0
  Set xOutMail = Nothing
  Set xOutApp = Nothing
  End Sub
  
  Reply
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Paul · 5 months ago
How to I enter today's date in the 'Subject' line?
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  crystal · 3 months ago
  
  Hi Paul,
  Try the below code. Hope I can help. Thank you for your comment.
  
  Private Sub CommandButton1_Click()
  'Updated by Extendoffice 2019/12/13
  Dim xOutApp As Object
  Dim xOutMail As Object
  Dim xMailBody As String
  On Error Resume Next
  Set xOutApp = CreateObject("Outlook.Application")
  Set xOutMail = xOutApp.CreateItem(0)
  xMailBody = "Body content" & vbNewLine & vbNewLine & _
  "This is line 1" & vbNewLine & _
  "This is line 2"
  On Error Resume Next
  With xOutMail
  .To = "Email Address"
  .CC = ""
  .BCC = ""
  .Subject = "Your subject " & Date
  .Body = xMailBody
  .Display 'or use .Send
  End With
  On Error GoTo 0
  Set xOutMail = Nothing
  Set xOutApp = Nothing
  End Sub
  
  Reply
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tina.ellis@jpservices.com · 7 months ago
I am running into a problem where the code works but will not pull the data from the cells I am telling it to. I know I am missing a command that tells it i want he wording in the cell to display instead of B8 to display in the email, can you help me?

Private Sub CommandButton2_Click()
'Updated by Extendoffice 2017/9/14
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
On Error Resume Next
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Payroll Information for [D4] is listed below" & vbNewLine & vbNewLine & _
"[B8] [F8]" & vbNewLine & _
"[B9] [F9]" & vbNewLine & _
"[B10] [F10]" & vbNewLine & _
"[B11] [F11]" & vbNewLine & _
"[H13] [J13]" & vbNewLine & _
"[H14] [J14]" & vbNewLine & _
"[H15] [J15]" & vbNewLine & _
"[H16] [J16]" & vbNewLine & _
"[H17] [J17]" & vbNewLine & _
"[H18] [J19]" & vbNewLine & _
"[H19] [J19]"

On Error Resume Next
With xOutMail
.To = "payroll@jpservices.com"
.CC = ""
.BCC = ""
.Subject = "Offer Accepted by " & [D4]
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
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maxdown · 7 months ago
Hi I used the code below and was wondering if I can send only the active sheet instead of the complete workbook I did try some code but with no luck

I'm still to new to VBA coding

Private Sub CommandButton1_Click()
Dim OutApp As Object
Dim OutMail As Object
Dim strbody As String
Dim sAttach As String
Dim sTo As String
Dim sCC As String

Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)
'variable declarations for email body and attachment
strbody = "Hi All;

Display.
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Courtney · 7 months ago
Hi! Thank you so much for this. It's been fantastic help.

Is it possible to send an active work sheet by pressing a button instead of the full workbook?

Thanks!
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Terence · 8 months ago
Hi, I run a spreadsheet with 80 individual bar accounts and have used VBA code on this page with much success. However in the body of the email I would like to copy and paste the specific range of cells of an account when sending so the client can have a history. Can you help with the VBA code for this?
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montuella@gmail.com · 9 months ago
Hi,

I have been working on a sheet, but i can't finish it. I hope u can help me :)

The file its self must be a xltm (template) and it must attach the sheet it self in the mail.

And a auto signature, then i would be very happy.

Thanks in advance /Dr. Nang
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Kris · 9 months ago
Hi,

Is there a way to change the file name to the current date when it attaches to the email?
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Grant · 10 months ago
How can I attach the Active Worksheet to the email when I press the button?
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  crystal · 9 months ago
  
  Hi Grant,
  Please right click the button and select View Code, then copy below code between the Private Sub and the End Sub lines. Hope I can help. Thanks for your comment.
  
  Dim xFile As String
  Dim xFormat As Long
  Dim Wb As Workbook
  Dim Wb2 As Workbook
  Dim FilePath As String
  Dim FileName As String
  Dim OutlookApp As Object
  Dim OutlookMail As Object
  On Error Resume Next
  Application.ScreenUpdating = False
  Set Wb = Application.ActiveWorkbook
  ActiveSheet.Copy
  Set Wb2 = Application.ActiveWorkbook
  Select Case Wb.FileFormat
  Case xlOpenXMLWorkbook:
  xFile = ".xlsx"
  xFormat = xlOpenXMLWorkbook
  Case xlOpenXMLWorkbookMacroEnabled:
  If Wb2.HasVBProject Then
  xFile = ".xlsm"
  xFormat = xlOpenXMLWorkbookMacroEnabled
  Else
  xFile = ".xlsx"
  xFormat = xlOpenXMLWorkbook
  End If
  Case Excel8:
  xFile = ".xls"
  xFormat = Excel8
  Case xlExcel12:
  xFile = ".xlsb"
  xFormat = xlExcel12
  End Select
  FilePath = Environ$("temp") & "\"
  FileName = Wb.Name & Format(Now, "dd-mmm-yy h-mm-ss")
  Set OutlookApp = CreateObject("Outlook.Application")
  Set OutlookMail = OutlookApp.CreateItem(0)
  Wb2.SaveAs FilePath & FileName & xFile, FileFormat:=xFormat
  With OutlookMail
  .To = "skyyang@extendoffice.com"
  .CC = ""
  .BCC = ""
  .Subject = "kte features"
  .Body = "Please check and read this document."
  .Attachments.Add Wb2.FullName
  .Display
  '.Send
  End With
  Wb2.Close
  Kill FilePath & FileName & xFile
  Set OutlookMail = Nothing
  Set OutlookApp = Nothing
  Application.ScreenUpdating = True
  
  Reply
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marcus · 10 months ago
I want to send the excel worksheet in the email but it doesnt send it. How do you write code to send document as email
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  crystal · 9 months ago
  
  Hi marcus,
  The below VBA code can help you solving the problem.
  
  Sub SendWorkSheet()
  'Update 20190626
  Dim xFile As String
  Dim xFormat As Long
  Dim Wb As Workbook
  Dim Wb2 As Workbook
  Dim FilePath As String
  Dim FileName As String
  Dim OutlookApp As Object
  Dim OutlookMail As Object
  On Error Resume Next
  Application.ScreenUpdating = False
  Set Wb = Application.ActiveWorkbook
  ActiveSheet.Copy
  Set Wb2 = Application.ActiveWorkbook
  Select Case Wb.FileFormat
  Case xlOpenXMLWorkbook:
  xFile = ".xlsx"
  xFormat = xlOpenXMLWorkbook
  Case xlOpenXMLWorkbookMacroEnabled:
  If Wb2.HasVBProject Then
  xFile = ".xlsm"
  xFormat = xlOpenXMLWorkbookMacroEnabled
  Else
  xFile = ".xlsx"
  xFormat = xlOpenXMLWorkbook
  End If
  Case Excel8:
  xFile = ".xls"
  xFormat = Excel8
  Case xlExcel12:
  xFile = ".xlsb"
  xFormat = xlExcel12
  End Select
  FilePath = Environ$("temp") & "\"
  FileName = Wb.Name & Format(Now, "dd-mmm-yy h-mm-ss")
  Set OutlookApp = CreateObject("Outlook.Application")
  Set OutlookMail = OutlookApp.CreateItem(0)
  Wb2.SaveAs FilePath & FileName & xFile, FileFormat:=xFormat
  With OutlookMail
  .To = "skyyang@extendoffice.com"
  .CC = ""
  .BCC = ""
  .Subject = "kte features"
  .Body = "Please check and read this document."
  .Attachments.Add Wb2.FullName
  .Display
  '.Send
  End With
  Wb2.Close
  Kill FilePath & FileName & xFile
  Set OutlookMail = Nothing
  Set OutlookApp = Nothing
  Application.ScreenUpdating = True
  End Sub
  
  Reply
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kaitlyn k. · 10 months ago
Do you have to be an excel user when pushing the button to send an email? or just the person receiving the email has to be an outlook user?
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  crystal · 9 months ago
  
  Good day,
  As the email need to be sent through Outlook after clicking the button in Excel, you must have Outlook installed in your computer to make it work.
  
  Reply
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John · 11 months ago
Hi,

How can I get the mail to automatically add my signature from outlook?
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  crystal · 9 months ago
  
  Hi John,
  The below VBA code can help you solve the problem. Thanks for your comment.
  
  Private Sub CommandButton1_Click()
  'Updated by Extendoffice 2019/6/26
  Dim xOutApp As Object
  Dim xOutMail As Object
  On Error Resume Next
  Set xOutApp = CreateObject("Outlook.Application")
  Set xOutMail = xOutApp.CreateItem(0)
  With xOutMail
  .Display 'or use .Send
  .To = "Email Address"
  .CC = ""
  .BCC = ""
  .Subject = "Test email send by button clicking"
  .HTMLBody = "This is a test email sending in Excel" & "
  " & .HTMLBody
  '.Send
  End With
  On Error GoTo 0
  Set xOutMail = Nothing
  Set xOutApp = Nothing
  End Sub
  
  Reply
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rasike001 · 1 years ago
Hi There,
Can anyone could help me on the following requirement?
I have an excel sheet having two drop down lists.

1 drop down list- list of departments

2 drop down list- category

What i want is when I select a department and category from the lists;(for example if I select "sales" in department and "monthly report" in category)

I need to email the PDF version of that work sheet to the sales team with the email subject is monthly report.

If i select "production" from the department list, the email should go to a group of people in the production.

I appreciate if you can help me on this

Rasike
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  crystal · 1 years ago
  
  Hi Rasike,
  Sorry can't help you with that. Welcome to post any question in our forum: https://www.extendoffice.com/forum.html to get more Excel support from out Excel professional or other Excel fans.
  
  Reply
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Abi · 1 years ago
Can I reference the value in a cell in the subject with string? Some variation of the below?

.Subject = "New Event:" & Target.Address = "$B$38"
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  crystal · 1 years ago
  
  Hi Abi,
  Please change the code to .Subject = "New Event:" & [B38].
  Thank you for your comment.
  
  Reply
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Laurie · 1 years ago
Is it possible to, instead of sending the attachment in the email, to send a hyperlink to the file (located on SharePoint)?
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  crystal · 1 years ago
  
  Hi Laurie,
  Can't help you with that. Thank you for your comment.
  
  Reply
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Glenn · 1 years ago
using this VBA code, can I reference cell information within the body of the email? For instance, how would I reference cell values to the code below?

xMailBody = "Body content" & vbNewLine & vbNewLine & _
"This is line 1" & vbNewLine & _
"This is line 2"

Thanks,
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  crystal · 1 years ago
  
  Hi Glenn,
  Please apply the following code. Thank you for your comment.
  xMailBody = [B5]
  
  Reply
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Hannah · 1 years ago
Is it possible to add a second email button within the same worksheet? When I try to do it, it is connecting to the code from the original email button. thanks.
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  crystal · 1 years ago
  
  Hi,
  You need to assign different codes to each button.
  
  Reply
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erick · 1 years ago
using this VBA code, can I reference cell information within the body of the email? For instance, how would I reference cell values to the code below?

xMailBody = "Body content" & vbNewLine & vbNewLine & _
"This is line 1" & vbNewLine & _
"This is line 2"

Also, using the (.TO = "email address") code. how can I have the "email address" pull in an email address from a cell in the column next to it.

Thanks,
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Reinaldo Batista · 1 years ago
How can I attach the Active Workbook to the email when i press the button?
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  crystal · 1 years ago
  
  Good day,
  Just below ".Body = xMailBody" add the following
  .Attachments.Add ActiveWorkbook.FullName
  
  Reply
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Ravin Chatelall · 1 years ago
Hi all first off a Big thank you, this post is very helpful and works for the attachment. This works for me but no updates are saved in the sheet you have to hit the save button. I would like the attachment to have whatever is currently in the excel sheet.

I can accomplish this by using the excel built in E-mail feature but I wanted a button as I need to hardcode the specific email address.

So in summary I would like to know:

I would like to know if there is a way to: after a user open the excel workbook and made edits if the button will keep the attachment with the updates?
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  crystal · 1 years ago
  
  Good Day,
  The code has been optimized. Please have a try and thanks for your comment.
  
  Private Sub CommandButton1_Click()
  'Updated by Extendoffice 2017/9/14
  Dim xOutApp As Object
  Dim xOutMail As Object
  Dim xMailBody As String
  On Error Resume Next
  Set xOutApp = CreateObject("Outlook.Application")
  Set xOutMail = xOutApp.CreateItem(0)
  ActiveWorkbook.Save
  xMailBody = "Body content" & vbNewLine & vbNewLine & _
  "This is line 1" & vbNewLine & _
  "This is line 2"
  On Error Resume Next
  With xOutMail
  .To = "Email Address"
  .CC = ""
  .BCC = ""
  .Subject = "Test email send by button clicking"
  .Body = xMailBody
  .Attachments.Add ActiveWorkbook.FullName
  .Display 'or use .Send
  End With
  On Error GoTo 0
  Set xOutMail = Nothing
  Set xOutApp = Nothing
  End Sub
  
  Reply
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Tina · 1 years ago
it only generates one email and will keep overwriting the contents instead of opening up multiply email drafts.
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choppa · 1 years ago
hi is it possible to set it up so that I dont have to press send - it automatically sends the email????
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  crystal · 1 years ago
  
  Hi,
  Please replace the line .Display with .Send in above VBA code.
  
  Reply
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Corey · 1 years ago
Is it possbile to write the script so that when you click the button it will attach itself to the email as above but remove the button as well? so that the copy of the file being emailed no longer has the button on it?
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  Danie · 1 years ago
  
  Just below ".Body = xMailBody" add the following
  .Attachments.Add ActiveWorkbook.FullName
  
  Reply
  
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  Ryno · 1 years ago
  
  Hi Danie.
  
  I added the portion as you said, but the email with the attached workbook still have the buttons on.
  
  Reply
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Alex · 1 years ago
Hi, I am looking to send data from a pivot table data, can you please help
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