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How to send email if button is clicked in Excel?

Supposing you need to send email through Outlook by clicking a button in Excel worksheet, how can you do? This article will introduce a VBA method to achieve it in details.

Send email if button is clicked with VBA code


Easily send email through Outlook based on created mailing list:

The Send Emails utility of Kutools for Excel helps users sending email through Outlook based on created mailing list in Excel. See screen shot:

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Send email if button is clicked with VBA code


Please do as follows to send an email through Outlook if a Command Button is clicked in Excel workbook.

1. Insert a Command Button in your worksheet by clicking Developer > Insert > Command Button (ActiveX Control). See screenshot:

2. Right-click the inserted Command Button, then click View Code from the right-clicking menu as below screenshot show.

3. In the opening Microsoft Visual Basic for Applications window, please replace the original code in the Code window with the following VBA script.

VBA code: Send email if button is clicked in Excel

Private Sub CommandButton1_Click()
'Updated by Extendoffice 2017/9/14
    Dim xOutApp As Object
    Dim xOutMail As Object
    Dim xMailBody As String
    On Error Resume Next
    Set xOutApp = CreateObject("Outlook.Application")
    Set xOutMail = xOutApp.CreateItem(0)
    xMailBody = "Body content" & vbNewLine & vbNewLine & _
              "This is line 1" & vbNewLine & _
              "This is line 2"
                  On Error Resume Next
    With xOutMail
        .To = "Email Address"
        .CC = ""
        .BCC = ""
        .Subject = "Test email send by button clicking"
        .Body = xMailBody
        .Display   'or use .Send
    End With
    On Error GoTo 0
    Set xOutMail = Nothing
    Set xOutApp = Nothing
End Sub

Notes:

1). Please change the email body as you need in the xMailBody line in the code.

2). Replace the Email Address with the recipient email address in line .To = "Email Address".

3). Specify the Cc and Bcc recipients as you need in .CC = “” and .Bcc = “” sections.

4). Change the email subject in line .Subject = "Test email send by button clicking".

4. Press the Alt + Q keys simultaneously to close the Microsoft Visual Basic for Applications window.

5. Turn off the Design Mode by clicking Developer > Design Mode. See screenshot:

From now on, every time you click on the Command Button, an email will be created automatically with specified recipients, subject and body. Please send the email by clicking the Send button.

Note: The VBA code is only working when you use Outlook as your email program.


Related articles:


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  • To post as a guest, your comment is unpublished.
    Paul · 2 months ago
    How to I enter today's date in the 'Subject' line?
  • To post as a guest, your comment is unpublished.
    Tina Ellis · 3 months ago
    I am running into a problem where the code works but will not pull the data from the cells I am telling it to. I know I am missing a command that tells it i want he wording in the cell to display instead of B8 to display in the email, can you help me?

    Private Sub CommandButton2_Click()
    'Updated by Extendoffice 2017/9/14
    Dim xOutApp As Object
    Dim xOutMail As Object
    Dim xMailBody As String
    On Error Resume Next
    Set xOutApp = CreateObject("Outlook.Application")
    Set xOutMail = xOutApp.CreateItem(0)
    xMailBody = "Payroll Information for [D4] is listed below" & vbNewLine & vbNewLine & _
    "[B8] [F8]" & vbNewLine & _
    "[B9] [F9]" & vbNewLine & _
    "[B10] [F10]" & vbNewLine & _
    "[B11] [F11]" & vbNewLine & _
    "[H13] [J13]" & vbNewLine & _
    "[H14] [J14]" & vbNewLine & _
    "[H15] [J15]" & vbNewLine & _
    "[H16] [J16]" & vbNewLine & _
    "[H17] [J17]" & vbNewLine & _
    "[H18] [J19]" & vbNewLine & _
    "[H19] [J19]"

    On Error Resume Next
    With xOutMail
    .To = "payroll@jpservices.com"
    .CC = ""
    .BCC = ""
    .Subject = "Offer Accepted by " & [D4]
    .Body = xMailBody
    .Display 'or use .Send
    End With
    On Error GoTo 0
    Set xOutMail = Nothing
    Set xOutApp = Nothing
    End Sub
  • To post as a guest, your comment is unpublished.
    marcel · 3 months ago
    Hi I used the code below and was wondering if I can send only the active sheet instead of the complete workbook I did try some code but with no luck

    I'm still to new to VBA coding

    Private Sub CommandButton1_Click()
    Dim OutApp As Object
    Dim OutMail As Object
    Dim strbody As String
    Dim sAttach As String
    Dim sTo As String
    Dim sCC As String

    Set OutApp = CreateObject("Outlook.Application")
    Set OutMail = OutApp.CreateItem(0)
    'variable declarations for email body and attachment
    strbody = "Hi All;

    Display.
  • To post as a guest, your comment is unpublished.
    Courtney · 3 months ago
    Hi! Thank you so much for this. It's been fantastic help.

    Is it possible to send an active work sheet by pressing a button instead of the full workbook?

    Thanks!
  • To post as a guest, your comment is unpublished.
    Terence Letley · 4 months ago
    Hi, I run a spreadsheet with 80 individual bar accounts and have used VBA code on this page with much success. However in the body of the email I would like to copy and paste the specific range of cells of an account when sending so the client can have a history. Can you help with the VBA code for this?
  • To post as a guest, your comment is unpublished.
    Montuella Nang · 5 months ago
    Hi,

    I have been working on a sheet, but i can't finish it. I hope u can help me :)

    The file its self must be a xltm (template) and it must attach the sheet it self in the mail.

    And a auto signature, then i would be very happy.

    Thanks in advance /Dr. Nang
  • To post as a guest, your comment is unpublished.
    Kris · 5 months ago
    Hi,

    Is there a way to change the file name to the current date when it attaches to the email?
  • To post as a guest, your comment is unpublished.
    Grant · 6 months ago
    How can I attach the Active Worksheet to the email when I press the button?
    • To post as a guest, your comment is unpublished.
      crystal · 5 months ago
      Hi Grant,
      Please right click the button and select View Code, then copy below code between the Private Sub and the End Sub lines. Hope I can help. Thanks for your comment.

      Dim xFile As String
      Dim xFormat As Long
      Dim Wb As Workbook
      Dim Wb2 As Workbook
      Dim FilePath As String
      Dim FileName As String
      Dim OutlookApp As Object
      Dim OutlookMail As Object
      On Error Resume Next
      Application.ScreenUpdating = False
      Set Wb = Application.ActiveWorkbook
      ActiveSheet.Copy
      Set Wb2 = Application.ActiveWorkbook
      Select Case Wb.FileFormat
      Case xlOpenXMLWorkbook:
      xFile = ".xlsx"
      xFormat = xlOpenXMLWorkbook
      Case xlOpenXMLWorkbookMacroEnabled:
      If Wb2.HasVBProject Then
      xFile = ".xlsm"
      xFormat = xlOpenXMLWorkbookMacroEnabled
      Else
      xFile = ".xlsx"
      xFormat = xlOpenXMLWorkbook
      End If
      Case Excel8:
      xFile = ".xls"
      xFormat = Excel8
      Case xlExcel12:
      xFile = ".xlsb"
      xFormat = xlExcel12
      End Select
      FilePath = Environ$("temp") & "\"
      FileName = Wb.Name & Format(Now, "dd-mmm-yy h-mm-ss")
      Set OutlookApp = CreateObject("Outlook.Application")
      Set OutlookMail = OutlookApp.CreateItem(0)
      Wb2.SaveAs FilePath & FileName & xFile, FileFormat:=xFormat
      With OutlookMail
      .To = "skyyang@extendoffice.com"
      .CC = ""
      .BCC = ""
      .Subject = "kte features"
      .Body = "Please check and read this document."
      .Attachments.Add Wb2.FullName
      .Display
      '.Send
      End With
      Wb2.Close
      Kill FilePath & FileName & xFile
      Set OutlookMail = Nothing
      Set OutlookApp = Nothing
      Application.ScreenUpdating = True
  • To post as a guest, your comment is unpublished.
    marcus · 6 months ago
    I want to send the excel worksheet in the email but it doesnt send it. How do you write code to send document as email
    • To post as a guest, your comment is unpublished.
      crystal · 5 months ago
      Hi marcus,
      The below VBA code can help you solving the problem.

      Sub SendWorkSheet()
      'Update 20190626
      Dim xFile As String
      Dim xFormat As Long
      Dim Wb As Workbook
      Dim Wb2 As Workbook
      Dim FilePath As String
      Dim FileName As String
      Dim OutlookApp As Object
      Dim OutlookMail As Object
      On Error Resume Next
      Application.ScreenUpdating = False
      Set Wb = Application.ActiveWorkbook
      ActiveSheet.Copy
      Set Wb2 = Application.ActiveWorkbook
      Select Case Wb.FileFormat
      Case xlOpenXMLWorkbook:
      xFile = ".xlsx"
      xFormat = xlOpenXMLWorkbook
      Case xlOpenXMLWorkbookMacroEnabled:
      If Wb2.HasVBProject Then
      xFile = ".xlsm"
      xFormat = xlOpenXMLWorkbookMacroEnabled
      Else
      xFile = ".xlsx"
      xFormat = xlOpenXMLWorkbook
      End If
      Case Excel8:
      xFile = ".xls"
      xFormat = Excel8
      Case xlExcel12:
      xFile = ".xlsb"
      xFormat = xlExcel12
      End Select
      FilePath = Environ$("temp") & "\"
      FileName = Wb.Name & Format(Now, "dd-mmm-yy h-mm-ss")
      Set OutlookApp = CreateObject("Outlook.Application")
      Set OutlookMail = OutlookApp.CreateItem(0)
      Wb2.SaveAs FilePath & FileName & xFile, FileFormat:=xFormat
      With OutlookMail
      .To = "skyyang@extendoffice.com"
      .CC = ""
      .BCC = ""
      .Subject = "kte features"
      .Body = "Please check and read this document."
      .Attachments.Add Wb2.FullName
      .Display
      '.Send
      End With
      Wb2.Close
      Kill FilePath & FileName & xFile
      Set OutlookMail = Nothing
      Set OutlookApp = Nothing
      Application.ScreenUpdating = True
      End Sub
  • To post as a guest, your comment is unpublished.
    kaitlyn k. · 6 months ago
    Do you have to be an excel user when pushing the button to send an email? or just the person receiving the email has to be an outlook user?
    • To post as a guest, your comment is unpublished.
      crystal · 5 months ago
      Good day,
      As the email need to be sent through Outlook after clicking the button in Excel, you must have Outlook installed in your computer to make it work.
  • To post as a guest, your comment is unpublished.
    John · 7 months ago
    Hi,

    How can I get the mail to automatically add my signature from outlook?
    • To post as a guest, your comment is unpublished.
      crystal · 5 months ago
      Hi John,
      The below VBA code can help you solve the problem. Thanks for your comment.

      Private Sub CommandButton1_Click()
      'Updated by Extendoffice 2019/6/26
      Dim xOutApp As Object
      Dim xOutMail As Object
      On Error Resume Next
      Set xOutApp = CreateObject("Outlook.Application")
      Set xOutMail = xOutApp.CreateItem(0)
      With xOutMail
      .Display 'or use .Send
      .To = "Email Address"
      .CC = ""
      .BCC = ""
      .Subject = "Test email send by button clicking"
      .HTMLBody = "This is a test email sending in Excel" & "
      " & .HTMLBody
      '.Send
      End With
      On Error GoTo 0
      Set xOutMail = Nothing
      Set xOutApp = Nothing
      End Sub
  • To post as a guest, your comment is unpublished.
    Rasike · 9 months ago
    Hi There,
    Can anyone could help me on the following requirement?
    I have an excel sheet having two drop down lists.

    1 drop down list- list of departments

    2 drop down list- category

    What i want is when I select a department and category from the lists;(for example if I select "sales" in department and "monthly report" in category)

    I need to email the PDF version of that work sheet to the sales team with the email subject is monthly report.

    If i select "production" from the department list, the email should go to a group of people in the production.

    I appreciate if you can help me on this

    Rasike
  • To post as a guest, your comment is unpublished.
    Abi · 10 months ago
    Can I reference the value in a cell in the subject with string? Some variation of the below?

    .Subject = "New Event:" & Target.Address = "$B$38"
    • To post as a guest, your comment is unpublished.
      crystal · 9 months ago
      Hi Abi,
      Please change the code to .Subject = "New Event:" & [B38].
      Thank you for your comment.
  • To post as a guest, your comment is unpublished.
    Laurie · 10 months ago
    Is it possible to, instead of sending the attachment in the email, to send a hyperlink to the file (located on SharePoint)?
    • To post as a guest, your comment is unpublished.
      crystal · 9 months ago
      Hi Laurie,
      Can't help you with that. Thank you for your comment.
  • To post as a guest, your comment is unpublished.
    Glenn · 11 months ago
    using this VBA code, can I reference cell information within the body of the email? For instance, how would I reference cell values to the code below?

    xMailBody = "Body content" & vbNewLine & vbNewLine & _
    "This is line 1" & vbNewLine & _
    "This is line 2"

    Thanks,
    • To post as a guest, your comment is unpublished.
      crystal · 9 months ago
      Hi Glenn,
      Please apply the following code. Thank you for your comment.
      xMailBody = [B5]
  • To post as a guest, your comment is unpublished.
    Hannah · 1 years ago
    Is it possible to add a second email button within the same worksheet? When I try to do it, it is connecting to the code from the original email button. thanks.
    • To post as a guest, your comment is unpublished.
      crystal · 11 months ago
      Hi,
      You need to assign different codes to each button.
  • To post as a guest, your comment is unpublished.
    erick · 1 years ago
    using this VBA code, can I reference cell information within the body of the email? For instance, how would I reference cell values to the code below?

    xMailBody = "Body content" & vbNewLine & vbNewLine & _
    "This is line 1" & vbNewLine & _
    "This is line 2"

    Also, using the (.TO = "email address") code. how can I have the "email address" pull in an email address from a cell in the column next to it.


    Thanks,
  • To post as a guest, your comment is unpublished.
    Reinaldo Batista · 1 years ago
    How can I attach the Active Workbook to the email when i press the button?
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Good day,
      Just below ".Body = xMailBody" add the following
      .Attachments.Add ActiveWorkbook.FullName
  • To post as a guest, your comment is unpublished.
    Ravin Chatelall · 1 years ago
    Hi all first off a Big thank you, this post is very helpful and works for the attachment. This works for me but no updates are saved in the sheet you have to hit the save button. I would like the attachment to have whatever is currently in the excel sheet.

    I can accomplish this by using the excel built in E-mail feature but I wanted a button as I need to hardcode the specific email address.

    So in summary I would like to know:

    I would like to know if there is a way to: after a user open the excel workbook and made edits if the button will keep the attachment with the updates?
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Good Day,
      The code has been optimized. Please have a try and thanks for your comment.

      Private Sub CommandButton1_Click()
      'Updated by Extendoffice 2017/9/14
      Dim xOutApp As Object
      Dim xOutMail As Object
      Dim xMailBody As String
      On Error Resume Next
      Set xOutApp = CreateObject("Outlook.Application")
      Set xOutMail = xOutApp.CreateItem(0)
      ActiveWorkbook.Save
      xMailBody = "Body content" & vbNewLine & vbNewLine & _
      "This is line 1" & vbNewLine & _
      "This is line 2"
      On Error Resume Next
      With xOutMail
      .To = "Email Address"
      .CC = ""
      .BCC = ""
      .Subject = "Test email send by button clicking"
      .Body = xMailBody
      .Attachments.Add ActiveWorkbook.FullName
      .Display 'or use .Send
      End With
      On Error GoTo 0
      Set xOutMail = Nothing
      Set xOutApp = Nothing
      End Sub
  • To post as a guest, your comment is unpublished.
    Tina · 1 years ago
    it only generates one email and will keep overwriting the contents instead of opening up multiply email drafts.
  • To post as a guest, your comment is unpublished.
    choppa · 1 years ago
    hi is it possible to set it up so that I dont have to press send - it automatically sends the email????
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi,
      Please replace the line .Display with .Send in above VBA code.
  • To post as a guest, your comment is unpublished.
    Corey · 1 years ago
    Is it possbile to write the script so that when you click the button it will attach itself to the email as above but remove the button as well? so that the copy of the file being emailed no longer has the button on it?
    • To post as a guest, your comment is unpublished.
      Danie · 1 years ago
      Just below ".Body = xMailBody" add the following
      .Attachments.Add ActiveWorkbook.FullName
      • To post as a guest, your comment is unpublished.
        Ryno · 1 years ago
        Hi Danie.

        I added the portion as you said, but the email with the attached workbook still have the buttons on.
  • To post as a guest, your comment is unpublished.
    Alex · 1 years ago
    Hi, I am looking to send data from a pivot table data, can you please help