How to automatically send email based on cell value in Excel?
Supposing you want to send an email through Outlook to a certain recipient based on a specified cell value in Excel. For example, when the value of cell D7 in a worksheet is greater than 200, then an email is created automatically. This article introduces a VBA method for you to quickly solve this issue.
Automatically send email based on cell value with VBA code
Please do as follows to send an email based on cell value in Excel.
1. In the worksheet you need to send email based on its cell value (here says the cell D7), right-click the sheet tab, and select View Code from the context menu. See screenshot:
2. In the popping up Microsoft Visual Basic for Applications window, please copy and paste the below VBA code into the sheet code window.
VBA code: Send email through Outlook based on cell value in Excel
Dim xRg As Range
'Update by Extendoffice 2018/3/7
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub
Set xRg = Intersect(Range("D7"), Target)
If xRg Is Nothing Then Exit Sub
If IsNumeric(Target.Value) And Target.Value > 200 Then
Call Mail_small_Text_Outlook
End If
End Sub
Sub Mail_small_Text_Outlook()
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hi there" & vbNewLine & vbNewLine & _
"This is line 1" & vbNewLine & _
"This is line 2"
On Error Resume Next
With xOutMail
.To = "Email Address"
.CC = ""
.BCC = ""
.Subject = "send by cell value test"
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Notes:
1. In the VBA code, D7 and value > 200 are the cell and cell value you will send email based on.
2. Please change the email body as you need in xMailBody line in the code.
3. Replace the Email Address with the recipient email address in line .To = "Email Address".
4. And specify the Cc and Bcc recipients as you need in .CC = “” and Bcc = “” sections.
5. Finally change the email subject in line .Subject = "send by cell value test".
3. Press the Alt + Q keys together to close the Microsoft Visual Basic for Applications window.
From now on, when the value you entering in cell D7 is greater than 200, an email with specified recipients and body will be created automatically in Outlook. You can click the Send button to send this email. See screenshot:
Notes:
1. The VBA code is only working when you use Outlook as your email program.
2. If the entered data in cell D7 is a text value, the email window will be popped out as well.
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Good day, Thank you for teaching me something new, I am trying to get excel to send out an email to different sales reps. So if row X is an error code of "999" then it needs to send an email to the rep I placed the email addresses in row K as it differs for every line, but if row X is "0" it should not send an email. is this possible?
Thank you for the fantastic VBA coding, i am learning quite a bit. As I am a little "green" with this skill, i am currently trying to have the macro choose between doing nothing, or sending one of two different email to send based on a cell value. If the cell has noting in it then "do nothing", if the cell has a "1" or a "2" in it choose either "Mail_small_Text_Outlook()" or "Mail_small_Text_Outlook_2()". I can not figure this out and i am reaching out to see if there are some brighter minds that could help me with this.
Private Sub Worksheet_Change(ByVal Target As Range) On Error Resume Next If Target.Cells.Count > 1 Then Exit Sub Set xRg = Intersect(Range("N5"), Target) If xRg Is Nothing Then Exit Sub
If IsNumeric(Target.Value) And Target.Value = 1 Then Call Mail_small_Text_Outlook Exit Sub ElseIf IsNumeric(Target.Value) And Target.Value = 2 Then Call Mail_small_Text_Outlook_2 Exit Sub
End If End Sub Sub Mail_small_Text_Outlook() Dim xOutApp As Object Dim xOutMail As Object Dim xMailBody As String Set xOutApp = CreateObject("Outlook.Application") Set xOutMail = xOutApp.CreateItem(0) xMailBody = "" & vbNewLine & vbNewLine & _
On Error Resume Next With xOutMail ' .SentOnBehalfOfName = "" .To = "" .CC = "" .BCC = "" .Subject = "" .Body = xMailBody .Display 'or use .Send End With On Error GoTo 0 Set xOutMail = Nothing Set xOutApp = Nothing End Sub
Sub Mail_small_Text_Outlook_2() Dim xOutApp As Object Dim xOutMail As Object Dim xMailBody As String Set xOutApp = CreateObject("Outlook.Application") Set xOutMail = xOutApp.CreateItem(0) xMailBody = "" & vbNewLine & vbNewLine & _
On Error Resume Next With xOutMail ' .SentOnBehalfOfName = "" .To = "" .CC = "" .BCC = "" .Subject = "" .Body = xMailBody .Display 'or use .Send End With On Error GoTo 0 Set xOutMail = Nothing Set xOutApp = Nothing End Sub
Private Sub Worksheet_Calculate() Dim xI As Integer Dim xRg As Range Set xRg = Range("N5") On Error GoTo Err01 xI = Int(xRg.Value) If xI = 1 Then Call Mail_small_Text_Outlook End If Err01: End Sub
If for example a cell in column D is filled in to meet the criteria to auto generate an email. Can this be adapted to pull the information from the row in which has been filled in.
ie D7 is filled in so email the contents of A7, B7, C7
ie D25 is filled in so email the contents of A25, B25, C25
The below code can do you a favor, please have a try. Thank you.
Dim xRg As Range
'Update by Extendoffice 2020/8/28
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub
Set xRg = Intersect(Range("D:D"), Target)
If xRg Is Nothing Then Exit Sub
If Target.Value = "Done" Then
Call Mail_small_Text_Outlook(Target)
End If
End Sub
Sub Mail_small_Text_Outlook(xTarget As Range)
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Dim xR
xR = xTarget.Row
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hi there" & vbNewLine & vbNewLine & _
Cells(xR, 1).Value & vbNewLine & _
Cells(xR, 2).Value & vbNewLine & _
Cells(xR, 3).Value & vbNewLine
On Error Resume Next
With xOutMail
.To = "Email Address"
.CC = ""
.BCC = ""
.Subject = "send by cell value test"
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
I posted before and got a great answer...but moving forward i need more info. I have coulmn "C" listed with 25 different emails. I have column "D" "E" & "F" used for date completions (ex. August 17 = 081720). I need the email body to be different for each of the DEF cells but only go to ONE email in that coresponding row once entered
D3..(EMAIL A) to c3 address, E3(EMAIL B) to c3 address, F3 (EMAIL C) to c3 address
D4..(EMAIL A) to c4 address, E4(EMAIL B) to c4 address, F4 (EMAIL C) to c4 address...
Thank you for the code, this code works when I enter the value and press enter. But in my case the cell is filling automatically with formula, and when the value is reached it doesn't open the email (the code do not works in this case). I would also like the email body to populate data from the other cells for that line item how would I get it to pull that cell data in reference to the cell that created the email?
Hi Mladen, I can only help to solve the formula problem for you. Please have a try. Thank you!
Dim xRg As Range
'Update by Extendoffice 2020/08/21
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub
Set xRg = Intersect(Range("D7"), Target)
If xRg Is Nothing Then Exit Sub
If IsNumeric(Target.Value) And Target.Value > 200 Then
Call Mail_small_Text_Outlook
End If
End Sub
Sub Mail_small_Text_Outlook()
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hi there" & vbNewLine & vbNewLine & _
"This is line 1" & vbNewLine & _
"This is line 2"
On Error Resume Next
With xOutMail
.To = "Email Address"
.CC = ""
.BCC = ""
.Subject = "send by cell value test"
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Private Sub Worksheet_Calculate()
Dim xI As Integer
Dim xRg As Range
Set xRg = Range("D7")
On Error GoTo Err01
xI = Int(xRg.Value)
If xI > 200 Then
Call Mail_small_Text_Outlook
End If
Err01:
End Sub
I have managed to get the coding up and running. However I would like to have the "from" fix from one of my accounts. Several people will be creating this autoresponse so I need to have a fixed "from"
Hi Thais, The email will be sent with the default account in your Outlook. If you need a fixed "from", please get into the account settings dialog in your Outlook, and then specify the account as the default one.
The issue is that the code for sending the email is on a shared excel. People who mighty choose to send the automated email from this shared excel, are most often not the ones who might be able to answer if someone replies to the automated email. Therefore I would like the automated email to always be from a fixed email, in that way we avoid peopel who send the automated email to get questions. Do you know if this can be fixed? I mean, in the code you can choose the to: and subject:, shouldnt we be able to design the :from?
I got your point. It just like sending an email on behalf of someone.
Please add the below line to the code, and don't forget to specify the email address. (After running the code, you will see the From field has a fixed email address)
.SentOnBehalfOfName = "Email Address"
The whole VBA code is as follows.
Dim xRg As Range
'Update by Extendoffice 20120/8/28
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub
Set xRg = Intersect(Range("D7"), Target)
If xRg Is Nothing Then Exit Sub
If IsNumeric(Target.Value) And Target.Value > 200 Then
Call Mail_small_Text_Outlook
End If
End Sub
Sub Mail_small_Text_Outlook()
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hi there" & vbNewLine & vbNewLine & _
"This is line 1" & vbNewLine & _
"This is line 2"
On Error Resume Next
With xOutMail
.SentOnBehalfOfName = "Email Address"
.To = "Email Address"
.CC = ""
.BCC = ""
.Subject = "send by cell value test"
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Thank you for the code ! I'm having a small issue where the code will only select the first cell that meets my criteria ( I want to flag any tasks that are late so were due before the current date, however the code is only taking the first value and not all the values in my excle"
the following is my code, i would be forever grateful if you could help!
Public Sub Late_Task_Email()
'Updated by Extendoffice 2018/11/22 Dim xRgDate As Range
Dim xRgSend As Range Dim xRgText As Range
Dim xRgDone As Range Dim xOutApp As Object
Dim xMailItem As Object Dim xLastRow As Long
Dim vbCrLf As String Dim xMailBody As String
Dim xRgDateVal As String Dim xRgSendVal As String
Dim xMailSubject As String Dim xStrRang As String
Dim i As Long
On Error Resume Next
Set xRgDate = Range("F12:F500")
Set xRgDate = Range(xStrRang)
Set xRgSend = Range("B12:B500")
Set xRgSend = Range(xStrRang)
Set xRgText = Range("A12:A500")
Set xRgText = Range(xStrRang)
xLastRow = xRgDate.Rows.Count
Set xRgDate = xRgDate(1)
Set xRgSend = xRgSend(1) Set xRgText = xRgText(1)
Set xOutApp = CreateObject("Outlook.Application") For i = 1 To xLastRow
xRgDateVal = "" xRgDateVal = xRgDate.Offset(i - 1).Value
If xRgDateVal <> "" Then If CDate(xRgDateVal) - Date < 0 Then
xRgSendVal = xRgSend.Offset(i - 1).Value xMailSubject = xRgText.Offset(i - 1).Value & " on " & xRgDateVal
vbCrLf = "
" xMailBody = ""
xMailBody = xMailBody & "Dear DOE," xMailBody = xMailBody & "This task is OVERDUE!"
xMailBody = xMailBody & "" Set xMailItem = xOutApp.CreateItem(0)
With xMailItem .Subject = xMailSubject
.To = xRgSendVal .HTMLBody = xMailBody
.Display '.Send
End With Set xMailItem = Nothing
End If End If
Next Set xOutApp = Nothing
End Sub
Hi Nicolas Molina, Maybe the code in this tutorial can help you solve the problem: How To Send Email If Due Date Has Been Met In Excel? https://www.extendoffice.com/documents/excel/4664-excel-send-email-if-due-date-has-been-met.html
Hi Crystal, thank you for sharing this awesome code! I changed the code to function with text so when a cell has anything typed in, it prompts the email function. My question is, how can I code the email to auto-populate the row and column header info for a specific cell along with text? Here are the ranges of data with text:
Subject "(A3:A50) - (Q1:AC1) - Pending"
Mail Body "(P1:AB1) complete." "Please prepare the (Q1:AC1)"
'Update by Extendoffice 2018/3/7
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub
Set xRg = Intersect(Range("P3:AB50"), Target)
If xRg Is Nothing Then Exit Sub
If Target.Value > 0 Then
Call Mail_small_Text_Outlook End If
End Sub
Sub Mail_small_Text_Outlook() Dim xOutApp As Object
Dim xOutMail As Object Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application") Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hello," & vbNewLine & vbNewLine & _ "Create Bid Comparison step complete." & vbNewLine & _
"Please prepare the Recommendation of Award." & vbNewLine & vbNewLine & _ "Thank you" On Error Resume Next
With xOutMail .To = ""
.CC = "" .BCC = ""
.Subject = ("Project 20-20") .Body = xMailBody
.Display 'or use .Send End With
On Error GoTo 0 Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Hello I need a help. I use VB code for automatically to send email based on cell value in Excel. The thing is that this code works when I enter the value and press enter. But in my case the cell is filling automatically with formula, and when the value is reached it doesn't open the email (the code do not works in this case). Ex.
I'd like to set automatic emails based on drop options of Update Request, Complete or More Info in Cell I. Update Request will send an email to three different email addresses and Complete or More Info will send an email to one email address. Also, how do to I write each Range to equal data that corresponds to the row with the drop down option.
My data below only triggers off Update Request for a specific range (b3). Help!
Dim xRg As Range
'Update by Extendoffice 2018/3/7
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub
Set xRg = Intersect(Range("I:I"), Target)
If xRg Is Nothing Then Exit Sub
If Target.Value = "Update Request" Then
Call Mail_small_Text_Outlook
End If
End Sub
Sub Mail_small_Text_Outlook()
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "All," & vbNewLine & vbNewLine & _
"Updates have been entered into the maintenance log:" & vbNewLine & _
Range("b3") & vbNewLine & _
Range("c3") & vbNewLine & _
Range("d3") & vbNewLine & vbNewLine & _
"Thanks," & vbNewLine & _
"Training Team"
With xOutMail
.To = "ShondaX@yahoo.com"
.CC = ""
.BCC = ""
.Subject = "Log Update Requests"
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Hi Tyson nold, Supposing the recipient's email address is in F7, please apply the below code.
Dim xRg As Range
'Update by Extendoffice 2020/7/17
Private Sub Worksheet_Change(ByVal Target As Range) On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub Set xRg = Intersect(Range("D7"), Target)
If xRg Is Nothing Then Exit Sub If IsNumeric(Target.Value) And Target.Value > 200 Then
Call Mail_small_Text_Outlook End If
End Sub
Sub Mail_small_Text_Outlook() Dim xOutApp As Object
Dim xOutMail As Object Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application") Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hi there" & vbNewLine & vbNewLine & _ "This is line 1" & vbNewLine & _
"This is line 2" On Error Resume Next
With xOutMail .To = Range("F7")
.CC = "" .BCC = ""
.Subject = "send by cell value test" .Body = xMailBody
.Display 'or use .Send End With
On Error GoTo 0 Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
That only pulled the information for that cell. If you are only sending one email for the D7 cell this works but how do you get it to change to another cell for the next value in column D? As in if the next value over 200 is D10 how do you get the email to auto pull the information from F10 instead of F7? That's the issue I'm running into right now.
Hi, I am using the above code to send auto-generated emails when a cell from range G4:G999, how could I add the value(text) from the adjacent cell in range A4:A999 to the xMailBody on the generated email? Many thanks, G
I want my email to send when any of the cells in row H are changed to a specific value, which is one of 3 drop down options (Ready for Inventory) set for that row. How do I modify this coding to that instead of a manually entered value? Thanks!!
Hi Brittany, Supposing there are drop down lists in column H, and you want to trigger an email when selecting "Done" from the drop-down, please try the below VBA to get it down.
Dim xRg As Range
'Update by Extendoffice 2020/6/12
Private Sub Worksheet_Change(ByVal Target As Range) On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub Set xRg = Intersect(Range("H:H"), Target) If xRg Is Nothing Then Exit Sub If Target.Value = "Done" Then Call Mail_small_Text_Outlook
End If
End Sub
Sub Mail_small_Text_Outlook() Dim xOutApp As Object
Dim xOutMail As Object Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application") Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hi there" & vbNewLine & vbNewLine & _ "This is line 1" & vbNewLine & _
"This is line 2" On Error Resume Next
With xOutMail .To = "Email Address"
.CC = "" .BCC = ""
.Subject = "send by cell value test" .Body = xMailBody
.Display 'or use .Send End With
On Error GoTo 0 Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
HelloI need a help. I use VB code for automatically to send email based on cell value in Excel. The thing is that this code works when I enter the value and press enter. But in my case the cell is filling automatically with formula, and when the value is reached it doesn't open the email (the code do not works in this case).
Dim xRg As Range
'Update by Extendoffice 2012/08/07
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub
Set xRg = Intersect(Range("D7"), Target)
If xRg Is Nothing Then Exit Sub
If IsNumeric(Target.Value) And Target.Value > 200 Then
Call Mail_small_Text_Outlook
End If
End Sub
Sub Mail_small_Text_Outlook()
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hi there" & vbNewLine & vbNewLine & _
"This is line 1" & vbNewLine & _
"This is line 2"
On Error Resume Next
With xOutMail
.To = "Email Address"
.CC = ""
.BCC = ""
.Subject = "send by cell value test"
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Private Sub Worksheet_Calculate()
Dim xI As Integer
Dim xRg As Range
Set xRg = Range("D7")
On Error GoTo Err01
xI = Int(xRg.Value)
If xI > 200 Then
Call Mail_small_Text_Outlook
End If
Err01:
End Sub
What if there are two options in the drop down list Update and Complete? How would the code look? What if each had its own email that would to be sent based on the action?
Hi I am trying to do this type of automatic email button a true or false question true than the form does nothing but false then the form to automatically email out Can you help ??
This is definitely a time saver. I want to know what I would have to add to the vba to include my signature line on the outgoing email. On my usual emails, I have a signature line with company logo and contact info. I want to include that so the email looks just like it would if I had sent myself manually from Outlook. Many thanks!
Hi darkgyft. Try the below VBA code. Hope I can help. thank you.
Dim xRg As Range
'Update by Extendoffice 2020/05/22
Private Sub Worksheet_Change(ByVal Target As Range) On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub Set xRg = Intersect(Range("D7"), Target)
If xRg Is Nothing Then Exit Sub If IsNumeric(Target.Value) And Target.Value > 200 Then
Call Mail_small_Text_Outlook End If
End Sub
Sub Mail_small_Text_Outlook() Dim xOutApp As Object
Dim xOutMail As Object Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application") Set xOutMail = xOutApp.CreateItem(0)
On Error Resume Next With xOutMail
.Display 'or use .Send .To = "Email Address"
.CC = "" .BCC = ""
.Subject = "send by cell value test" .HTMLBody = "This is a test email sending in Excel" & " " & .HTMLBody End With
On Error GoTo 0 Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Hi - I tried to use the code, it works fine when cell value D7 is changed manually. if D7 value changed using any formula i.e vlookup or IF .code doesnt trigger. Code trigger only when any cell on the sheet is change keeping D7 value above 200. is there any wayout for the problem . regards srini
Hi, The below VBA code can help you solve the problem. Please have a try. Thank you.
Dim xRg As Range
'Update by Extendoffice 20120/5/22
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub
Set xRg = Intersect(Range("D7"), Target)
If xRg Is Nothing Then Exit Sub
If IsNumeric(Target.Value) And Target.Value > 200 Then
Call Mail_small_Text_Outlook
End If
End Sub
Sub Mail_small_Text_Outlook()
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hi there" & vbNewLine & vbNewLine & _
"This is line 1" & vbNewLine & _
"This is line 2"
On Error Resume Next
With xOutMail
.To = "Email Address"
.CC = ""
.BCC = ""
.Subject = "send by cell value test"
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Private Sub Worksheet_Calculate()
Dim xI As Integer
Dim xRg As Range
Set xRg = Range("D7")
On Error GoTo Err01
xI = Int(xRg.Value)
If xI > 200 Then
Call Mail_small_Text_Outlook
End If
Err01:
End Sub
Hi all - I am trying to use this code but when I exit the developer and test the cell- it is over the specifications, but nothing happens. I don't receive a pop up to send the email? But when I run the code in developer it comes up - its just when I'm within the spreadsheet and change the cell, nothing happens. I have copied and edited the code as per instructions.
Dear all kindly help me …… my requirement as follow..!!
I will be having a workbook in which there will be set of data
then i'll be manually entering a date as a value in a cell
when the actual date matches with my manual entered date
excel has to automatically trigger a mail in OUTLOOK with so and so data along with a body of letter to recipient and also cc
Hi Robert,
Supposing you want to refer to cell A7 on the worksheet, please apply the below code.
Dim xRg As Range
'Update by Extendoffice 2019/12/13
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub
Set xRg = Intersect(Range("D7"), Target)
If xRg Is Nothing Then Exit Sub
If IsNumeric(Target.Value) And Target.Value > 200 Then
Call Mail_small_Text_Outlook
End If
End Sub
Sub Mail_small_Text_Outlook()
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Set Rng = Selection.SpecialCells(xlCellTypeVisible)
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hi there" & vbNewLine & vbNewLine & _
Range("A7") & vbNewLine & _
"Best Regards"
On Error Resume Next
With xOutMail
.To = ""
.CC = ""
.BCC = ""
.Subject = "send by cell value test"
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
I want to download the data to be checked with a SQL query, what do I have to do to make the code below work then, at the moment it only works manually.
Thank you
Private Sub Worksheet_Change(ByVal Target As Range)
Dim xRg As Range
On Error Resume Next
If (Target.Count > 1) Then Exit Sub
Set xRg = Intersect(Target, Range("Z:Z"))
If xRg Is Nothing Then Exit Sub
If UCase(Target.Value) = "HOT" Then
Call Mail_small_Text_Outlook(Target)
End If
End Sub
Sub Mail_small_Text_Outlook(ByVal xCell As Range)
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hello Team" & vbNewLine & vbNewLine & _
"Lot " & Range("D" & xCell.Row) & "'s Priority has changed to HOT, please prioritize this lot."
On Error Resume Next
With xOutMail
.To = "Email Address1; Email Address2; Email Address3; Email Address4; Email Address5"
.CC = ""
.BCC = ""
.Subject = "Lot number is " & Range("D" & xCell.Row)
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Crystal you're the best.
what do i have to add to make the code work with formulas ?
Thank you
Private Sub Worksheet_Change(ByVal Target As Range)
Dim xRg As Range
On Error Resume Next
If (Target.Count > 1) Then Exit Sub
Set xRg = Intersect(Target, Range("B:B"))
If xRg Is Nothing Then Exit Sub
If UCase(Target.Value) = "Yes" Then
Call Mail_small_Text_Outlook(Target)
End If
End Sub
Sub Mail_small_Text_Outlook(ByVal xCell As Range)
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hello Team" & vbNewLine & vbNewLine & _
"Lot " & Range("A" & xCell.Row) & "'s Priority has changed to Yes, please prioritize this lot."
On Error Resume Next
With xOutMail
.To = "Email Address1; Email Address2; Email Address3; Email Address4; Email Address5"
.CC = ""
.BCC = ""
.Subject = "Lot number is " & Range("A" & xCell.Row)
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
I need help with Excel to send an automatic email using outlook when a cell value is changed in the file.
Question . Sheet name "Attrition Report" Column L in the file has the list of RAG status, So, when one of the manager will choose the options (Green, Red, Amber) for possible attrition cases. When the cell value changes to Red or Amber ; excel should automatically send an email ONLY when it changes to RED or Amber. The body of the email should show employee name which is in Cell range "B" and the RAG status which is in Range "L".
I put the code but i guess it's incorrect.
Any help on this will be much appreciated.
Thanks and Regards
Emanuel Prasanna Kumar
The code i currently have. is.
_______________
Dim xRg As Range
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub
For Each xRg In Range("L2:L100")
If CInt(xRg.Value) = "Red" And "Amber" Then
Call Mail_small_Text_Outlook
End If
Next
End Sub
Sub Mail_small_Text_Outlook()
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Dim xIntR As Integer
xIntR = xRg.Row
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hi there" & vbNewLine & vbNewLine & _
"Emp Name. :" & Range("B" & xIntR).Value & vbNewLine & _
"RAG Status :" & Range("L" & xIntR).Value & vbNewLine & _
"Factor :" & Range("K" & xIntR).Value & vbNewLine
On Error Resume Next
With xOutMail
.To = "Emanuel.Kumar@infovision.com"
.CC = ""
.BCC = ""
.Subject = "send by cell value test"
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
I want to add different email address per row, but when I change one row, the entire worksheet changes. How can I limit the changes only to one row each per one email account?
Hi All,
Can someone help me to figure out the below
I have an Excel sheet with loads of worksheets in it.
Data is entered in 3 worksheets on daily basis and information from these 3 sheets is sent out to mailing list on every Sunday (data accumulated from Last Sunday to Saturday in those 3 work sheets).
This XL sheet is stored in share point.
Hi Crystal,
Thank you for this code. It is extremely helpful. I am trying to add a few things to it and was wondering if you or someone following this post could help.
How can you add Cell Text from the same Range (row) to the Mail Body?
How can you get the code to send an email for every Cell in the Range that is over an amount?
Hi Crystal,
Thank you for your extremely useful posts! I have the VBA code working perfectly for our purposes, except for one problem - when I open the workbook or make a change, each email is created twice. What can be done to ensure each email is only created once?
Many thanks, Rob
My current code:
Dim xRg As Range
'Update by Extendoffice 2019/8/2
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub
Set xRg = Intersect(Range("A1"), Target)
If xRg Is Nothing Then Exit Sub
If IsNumeric(Target.Value) And Target.Value = 1 Then
Call Mail_small_Text_Outlook
End If
End Sub
Sub Mail_small_Text_Outlook()
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Dear " & Range("C3") & "," & vbNewLine & vbNewLine & _
"I am writing to inform you that the Form D filing for " & Range("C2") & " is due on " & Range("C4") & ". All securities offerings that rely on the exemptions set forth under Regulation D are required to file a Form D every year for as long as the offering is open." & vbNewLine & vbNewLine & _
"It is advised that " & Range("C2") & " should maintain its Form D filing if it continues to offer securities in reliance on Regulation D. Maintaining an up-to-date Form D is important in ensuring compliance with federal and state securities regulations." & vbNewLine & vbNewLine & _
"Please let us know at your earliest convenience if you wish to arrange the renewal of the Form D." & vbNewLine & vbNewLine & _
"Thank you," & vbNewLine
On Error Resume Next
With xOutMail
.To = Range("C5")
.CC = "t.kim@geracillp.com"
.BCC = ""
.Subject = "Form D filing notice for " & Range("C2")
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Private Sub Worksheet_Calculate()
Dim xI As Integer
Dim xRg As Range
Set xRg = Range("A1")
On Error GoTo Err01
xI = Int(xRg.Value)
If xI = 1 Then
Call Mail_small_Text_Outlook
End If
Err01:
End Sub
Actually, more to the point - how do I make it so that only one email is created when I open the workbook, but not just when I make a change to it? Currently changing any cell results in a new email being created.
Thank you for posting valuable and important VBA code. I am new in VBA coding and trying to modify your VBA with editing Mail Body;
...
xMailBody = "Hi there" & vbNewLine & vbNewLine & _ "This is line 1" & vbNewLine & _
"This is line 2" On Error Resume Next
...
How to add Cell Text Ex. text from A7, B7 & C7 related to D7 into Mail Body instead of other text. Could someone please guide me. Thank you in advance.
Hi Ganesh,
Please apply the below code. Hope I can help.
Dim xRg As Range
'Update by Extendoffice 2019/12/13
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub
Set xRg = Intersect(Range("D7"), Target)
If xRg Is Nothing Then Exit Sub
If IsNumeric(Target.Value) And Target.Value > 200 Then
Call Mail_small_Text_Outlook
End If
End Sub
Sub Mail_small_Text_Outlook()
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hi there" & vbNewLine & vbNewLine & _
Range("A7") & vbNewLine & _
Range("B7") & vbNewLine & _
Range("C7") & vbNewLine & _
"Best Regards"
On Error Resume Next
With xOutMail
.To = ""
.CC = ""
.BCC = ""
.Subject = "send by cell value test"
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
I have the exact situation but only difference is ...I have got around 100 rows to check. So it has to check each row on column D if any cell on column D meets the criteria it has to add info from column A B and C for respective D cell and after checking all 100 rows it has to send one email.
I have another question, how do you write in VBA so instead of "If IsNumeric(Target.Value) And Target.Value > 200 Then" (detecting a value greater than 200 it detects any text input..... for example in cell D7 you write any words (not number but words) it calls out the email ! please respond
Hi,
Please replace the line "If IsNumeric(Target.Value) And Target.Value > 200 Then" with "If Target.Value = "test" Then"
"test" is the specific word you will cal out the email based on, please change it to your own word.
I got a question, on excel I have a column with several emails written (they are formulated), for example A36 is example1@hotmail.com, A37 is example2@hotmail.com, A38 is example3@hotmail.com, I want that the part of the programming VBA To: Range (A36:A38) so they send the email to each of those wroten emails, the thing is that I put it like this To: Range (A36:A38) but it does not work, am I doing it wrong?
Hi ricardo suarez,
The below VBA code can solve your problem. Please have a try and thank you for your comment.
Dim xRg As Range
'Update by Extendoffice 2019/8/14
Private Sub Worksheet_Change(ByVal Target As Range) On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub Set xRg = Intersect(Range("D7"), Target)
If xRg Is Nothing Then Exit Sub If IsNumeric(Target.Value) And Target.Value > 200 Then
Call Mail_small_Text_Outlook End If
End Sub
Sub Mail_small_Text_Outlook() Dim xOutApp As Object
Dim xOutMail As Object Dim xMailBody As String
For Each cell In Range("A36:A38")
If cell.Value Like "?*@?*.?*" Then
strto = strto & cell.Value & ";"
End If
Next cell
If Len(strto) > 0 Then strto = Left(strto, Len(strto) - 1)
Application.ScreenUpdating = False Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0) xMailBody = "Hi there" & vbNewLine & vbNewLine & _
"This is line 1" & vbNewLine & _ "This is line 2"
On Error Resume Next With xOutMail
.To = strto .CC = ""
.BCC = "" .Subject = "send by cell value test"
.Body = xMailBody .Display 'or use .Send
End With On Error GoTo 0
Set xOutMail = Nothing Set xOutApp = Nothing
End Sub
My vba code works fine, even the email part to outlook. I'm quite chuffed as I am a novice at vba. I created an automated process to create an invoice and email in pdf.
However the next step is I want to include a status on the excel spreadsheet, which is my database to say "complete" or "sent". I'm thinking maybe an IF formula? I don't want to use a message box. Basically I just want to keep record that for each creditor the email has been sent.
Hi. I am trying to use your code and I get the email but I want the email address I have in cell E159 to pop up as the email address. I also want to Display a cell value in the middle of my email. I have tried several ways and none seem to work. I cannot use the kudotools app. I only have excel and the vba.
Hi Roxiann,
Supposing you want to send email to address in cell E159, and display value of cell A1 in your email body, you can try the below VBA code. Thanks for your comment.
Dim xRg As Range
'Update by Extendoffice 2018/3/7
Private Sub Worksheet_Change(ByVal Target As Range) On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub Set xRg = Intersect(Range("D7"), Target)
If xRg Is Nothing Then Exit Sub If IsNumeric(Target.Value) And Target.Value > 200 Then
Call Mail_small_Text_Outlook End If
End Sub
Sub Mail_small_Text_Outlook() Dim xOutApp As Object
Dim xOutMail As Object Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application") Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hi there" & vbNewLine & vbNewLine & _ "This is line 1" & vbNewLine & _
Range("A1") & vbNewLine & _ "This is line 2"
On Error Resume Next With xOutMail
.To = Range("E159") .CC = ""
.BCC = "" .Subject = "send by cell value test"
.Body = xMailBody .Display 'or use .Send
End With On Error GoTo 0
Set xOutMail = Nothing Set xOutApp = Nothing
End Sub
Hi Otoniel,
Supposing the cell D7 is in the worksheet named "Sheet2", please change the xMailBody line in above code to
xMailBody = "The value of D7 is" & ThisWorkbook.Sheets("Sheet2").Cells(7, 4).Value
Don't forget to change the sheet name and the cell number as you need (here Cells(7,4) represents cell D7 which locationg in row 7 column 4).
This is great but just the last step is not completing my request. Could you please update so it automatically sends out the email, without clicking send.
I am having a similar issue as has been brought up, the VBA works with manually values. I have 2 workbooks, I hope to pull data from workbook 2 into workbook1. Workbook 1 then subtracts 2 numbers, one of which is pulled from workbook2 (via using formula of =value in cell in workbook 2). Then if the difference is less than a given number, I hope to send an email. When I manually enter the number the VBA works great. When I use the = value of cell in workbook 2, VBA does not run. I feel so close but still out of arms length. Any help is greatly appreciated. Thanks much.
Dim xRg As Range
'Update by Extendoffice 2019/8/2
Private Sub Worksheet_Change(ByVal Target As Range) On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub Set xRg = Intersect(Range("D7"), Target)
If xRg Is Nothing Then Exit Sub If IsNumeric(Target.Value) And Target.Value > 200 Then
Call Mail_small_Text_Outlook End If
End Sub
Sub Mail_small_Text_Outlook() Dim xOutApp As Object
Dim xOutMail As Object Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application") Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hi there" & vbNewLine & vbNewLine & _ "This is line 1" & vbNewLine & _
"This is line 2" On Error Resume Next
With xOutMail .To = "Email Address"
.CC = "" .BCC = ""
.Subject = "send by cell value test" .Body = xMailBody
.Display 'or use .Send End With
On Error GoTo 0 Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Private Sub Worksheet_Calculate()
Dim xI As Integer
Dim xRg As Range
Set xRg = Range("D7")
On Error GoTo Err01 xI = Int(xRg.Value)
If xI > 200 Then Call Mail_small_Text_Outlook
End If
Err01:
End Sub
I've set this VBA to range instead of a single cell. However, I'd like to specify which cell value has triggered this email to be sent. Let say, Value on D3 is greater than 200, that triggered this email message from range (D1:E20). How can I embed this code into VBA, so I can add this to email subject? any help would be greatly appreciated!
Hi Kayden,
If you want to specify a range of cells rather than single cell, the below VBA code can help. But I don't really understand your last question about "so I can add this to email subject". Thanks for your comment.
Private Sub Worksheet_Change(ByVal Target As Range) If Target.Cells.Count > 1 Then Exit Sub
If Intersect(Target, Range("D1:E20")) = Target And Target.Value > 200 Then Call Mail_small_Text_Outlook
End If
End Sub
Sub Mail_small_Text_Outlook() Dim xOutApp As Object
Dim xOutMail As Object Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application") Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hi there" & vbNewLine & vbNewLine & _ "This is line 1" & vbNewLine & _
"This is line 2" On Error Resume Next
With xOutMail .To = ""
.CC = "" .BCC = ""
.Subject = "send by cell value test" .Body = xMailBody
.Display 'or use .Send End With
On Error GoTo 0 Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Thank you very much for your response! I'd like to elaborate an issue I have. I have a range of cells as "target". When email is generated, on Subject line, I'd like to add a cell that triggered this email. For instance, Qty of Mango fell below target value of 200, then I'd like to add Please order "Mango" on the subject line. Since the target is a range, I'd want some type of formula that can refer to cell B2 (Mango - name of the fruit column). I hope you could help me out on this! Thanks once again!
HI KAYDEN,
Do you mean the subject line is dynamically changed based on the target value of the Qty column? When Qty of Mango fell below target value of 200, send email with subject line "Please order Mango (refers to cell B2)"; When Qty of another fruit fell below target value of 200, send email with subject line of the corresponding fruit name?
When targeting a range of cells... how do you get the automated email to call out "identify" the particular cell that generated the email. I am working on a usage based forklift PM spreadsheet that changes column E to read PM NEEDED after 300hrs. We currently have 27 forklifts (cells E3;E49), your code has worked for me in triggering the email but it would be ideal for the email to identify which cell was the email trigger.
I think what he's also trying to say (beside the dynamics in the subject of the email) is that by setting a range of cells that can trigger the email, you wont know what that change was and where.
With a single cell instead of a range you'll know exactly where to look once you get the email or you can even add the value that triggered the email in the email body, as I read above by specifying the single cell you're trying to track.
But when you specify a range, how can you add in the body of the email the value and cell or column that started the whole action? How do I know what and where the change happened?
Yes, you are correct. I'd like to have a dynamic subject line to reflect the name of fruit! Sorry I was ambiguous on my asking, but you understood perfectly! Do you think there's a code that I can use to make this work? Thank you again for your help!
Hi! How should I copy/paste the code to get it to work? (after copying/pasting with line number and line text it shows up "invalid outside procedure"; copying/pasting only text lines without line numbers it does nothing after changing the cell value).
Hi Dmytro,
Sorry for the inconvenience. You just need to copy the text lines without the line numbers. The code only works when the criterion met (In this case, when value in cell D7 is changed to more than 200, the code will work).
Thanks for your comment.
so when you say "Automatically Send Email Based On Cell Value" you really mean make outlook pop up so you can manually press the send button? or am I missing something?
Hi Justin,
Replace the .Display with .Send in the code will automtically send the email as soon as the criterion met.
Popping up the email can help readers to test the code when following the steps.
Thanks for your comment.
