Supposing you want to send an email through Outlook to a certain recipient based on a specified cell value in Excel. For example, when the value of cell D7 in a worksheet is greater than 200, then an email is created automatically. This article introduces a VBA method for you to quickly solve this issue.
Automatically send email based on cell value with VBA code
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Please do as follows to send an email based on cell value in Excel.
1. In the worksheet you need to send email based on its cell value (here says the cell D7), right-click the sheet tab, and select View Code from the context menu. See screenshot:
2. In the popping up Microsoft Visual Basic for Applications window, please copy and paste the below VBA code into the sheet code window.
VBA code: Send email through Outlook based on cell value in Excel
Dim xRg As Range
'Update by Extendoffice 2018/3/7
Private Sub Worksheet_Change(ByVal Target As Range)
On Error Resume Next
If Target.Cells.Count > 1 Then Exit Sub
Set xRg = Intersect(Range("D7"), Target)
If xRg Is Nothing Then Exit Sub
If IsNumeric(Target.Value) And Target.Value > 200 Then
Call Mail_small_Text_Outlook
End If
End Sub
Sub Mail_small_Text_Outlook()
Dim xOutApp As Object
Dim xOutMail As Object
Dim xMailBody As String
Set xOutApp = CreateObject("Outlook.Application")
Set xOutMail = xOutApp.CreateItem(0)
xMailBody = "Hi there" & vbNewLine & vbNewLine & _
"This is line 1" & vbNewLine & _
"This is line 2"
On Error Resume Next
With xOutMail
.To = "Email Address"
.CC = ""
.BCC = ""
.Subject = "send by cell value test"
.Body = xMailBody
.Display 'or use .Send
End With
On Error GoTo 0
Set xOutMail = Nothing
Set xOutApp = Nothing
End Sub
Notes:
1. In the VBA code, D7 and value > 200 are the cell and cell value you will send email based on.
2. Please change the email body as you need in xMailBody line in the code.
3. Replace the Email Address with the recipient email address in line .To = "Email Address".
4. And specify the Cc and Bcc recipients as you need in .CC = “” and Bcc = “” sections.
5. Finally change the email subject in line .Subject = "send by cell value test".
3. Press the Alt + Q keys together to close the Microsoft Visual Basic for Applications window.
From now on, when the value you entering in cell D7 is greater than 200, an email with specified recipients and body will be created automatically in Outlook. You can click the Send button to send this email. See screenshot:
Notes:
1. The VBA code is only working when you use Outlook as your email program.
2. If the entered data in cell D7 is a text value, the email window will be popped out as well.
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