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How to send an email through Outlook when workbook is saved in Excel?

This article is talking about sending an email through Outlook when a specific workbook is saved in Excel. Please do as the tutorial shows.

Send an email through Outlook when workbook is saved with VBA code

Send an email through Outlook when workbook is saved with VBA code

For sending an email through Outlook when the workbook is saved in Excel, please do as follows.

1. Please save the workbook as an Excel Macro-Enabled Workbook at first. Click File > Save As. In the Save As dialog box, select a folder to save the workbook, name it in the File name box, select Excel Macro-Enabled Workbook from the Save as type drop-down list, and then click the Save button. See screenshot:

2. Open the Excel Macro-Enabled Workbook you have saved just now, press the Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, please double click ThisWorkbook in the left bar, then copy and paste the below VBA code into the ThisWorkbook code window. See screenshot:

VBA code: Send email when workbook is saved

Private Sub Workbook_AfterSave(ByVal Success As Boolean)
'Updated by Extendoffice 20181102
    Dim xOutApp As Object
    Dim xMailItem As Object
    Dim xName As String
    On Error Resume Next
    Set xOutApp = CreateObject("Outlook.Application")
    Set xMailItem = xOutApp.CreateItem(0)
    xName = ActiveWorkbook.FullName
    With xMailItem
        .To = "Email Address"
        .CC = ""
        .Subject = "The workbook has been saved"
        .Body = "Hi," & Chr(13) & Chr(13) & "File is now updated."
        .Attachments.Add xName
    End With
    Set xMailItem = Nothing
    Set xOutApp = Nothing
End Sub

Note: Please replace the Email Address with the recipient email address in line .To = "Email Address", and change the Cc, Subject as well as body fields in the VBA code as you need.

3. Press the Alt + Q keys simultaneously to close the Microsoft Visual Basic for Applications window.

From now on, when you update the workbook and save it, an email will be created automatically with updated workbook attached. Please click the Send button to send the email. See screenshot:

Note: The VBA code is only working when you use Outlook as your email program.

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  • To post as a guest, your comment is unpublished.
    Chris · 7 months ago
    Hi, nice article! One thing ive been trying to achieve with this is to attach the current state of the workbook to the email.

    At the moment, it only sends the original state of the file and doesnt include any changes the user would have made.

    Any ideas on how to implement this using a macro?
    • To post as a guest, your comment is unpublished.
      crystal · 6 months ago
      Hi Chris,
      The code has been updated with the problem solved, please have a try. Thank you for your comment.
      • To post as a guest, your comment is unpublished.
        Tin Hwee Lee · 1 months ago
        Hi Chris,

        I have chanced upon the same issue.
        Currently the codes are used in the "beforesave" module.
        Which means that the email will send the spreadsheet that is before saved.

        There is another module "aftersave".
        I applied the code in this module and it worked like a charm.
  • To post as a guest, your comment is unpublished.
    Robert · 9 months ago
    Dear all, I would like to ask how to attach functional link to certain folder on server, if I paste the link, it appears in the workbook just like plain text and so it doensn't work in received e-mail, how can I turn it into link, so recepiants can click on it?
    I would like to use this way instead sending enclosed excel file.
    Thanks for advice
    • To post as a guest, your comment is unpublished.
      Grant · 2 months ago
      I put this in the body of the email and it worked for me...
    • To post as a guest, your comment is unpublished.
      crystal · 8 months ago
      Hi Robert,
      Sorry can’t help with this, welcome to post any question about Excel to our forum: https://www.extendoffice.com/forum.html. You will get more Excel supports from our professional or other Excel fans.
  • To post as a guest, your comment is unpublished.
    Antonio · 10 months ago
    Gracias. Consulta: utilizando esta misma rutina, como podría enviar el correo a un correo específico dependiendo el valor de otra celda?
  • To post as a guest, your comment is unpublished.
    Jermaine · 1 years ago
    How to automate the email notification in VBA based on Date range, without having to see the pop up for security permission to allow VBA to send the email.