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How to send an email through Outlook when workbook is saved in Excel?

Author: Siluvia Last Modified: 2020-11-20

This article is talking about sending an email through Outlook when a specific workbook is saved in Excel. Please do as the tutorial shows.

Send an email through Outlook when workbook is saved with VBA code


Send an email through Outlook when workbook is saved with VBA code

For sending an email through Outlook when the workbook is saved in Excel, please do as follows.

1. Please save the workbook as an Excel Macro-Enabled Workbook at first. Click File > Save As. In the Save As dialog box, select a folder to save the workbook, name it in the File name box, select Excel Macro-Enabled Workbook from the Save as type drop-down list, and then click the Save button. See screenshot:

2. Open the Excel Macro-Enabled Workbook you have saved just now, press the Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, please double click ThisWorkbook in the left bar, then copy and paste the below VBA code into the ThisWorkbook code window. See screenshot:

VBA code: Send email when workbook is saved

Private Sub Workbook_AfterSave(ByVal Success As Boolean)
'Updated by Extendoffice 20181102
    Dim xOutApp As Object
    Dim xMailItem As Object
    Dim xName As String
    On Error Resume Next
    Set xOutApp = CreateObject("Outlook.Application")
    Set xMailItem = xOutApp.CreateItem(0)
    xName = ActiveWorkbook.FullName
    With xMailItem
        .To = "Email Address"
        .CC = ""
        .Subject = "The workbook has been saved"
        .Body = "Hi," & Chr(13) & Chr(13) & "File is now updated."
        .Attachments.Add xName
        .Display
       '.send
    End With
    Set xMailItem = Nothing
    Set xOutApp = Nothing
End Sub

Note: Please replace the Email Address with the recipient email address in line .To = "Email Address", and change the Cc, Subject as well as body fields in the VBA code as you need.

3. Press the Alt + Q keys simultaneously to close the Microsoft Visual Basic for Applications window.

From now on, when you update the workbook and save it, an email will be created automatically with updated workbook attached. Please click the Send button to send the email. See screenshot:

Note: The VBA code is only working when you use Outlook as your email program.


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Comments (17)
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This comment was minimized by the moderator on the site
Dear All, can some one help me, I'm a novice in VBA coding, I have made some modification, but how can I do so send email if the workbook is saved, and if user name is different, like if user name of the station is glade2 then send email if the workbook is saved, else do not send.

Thank you so much for your support
This comment was minimized by the moderator on the site
Hi florin,
Didn't get your point. What does your username represent?
This comment was minimized by the moderator on the site
Hi crystal, thank you for your reply, usernane is enviroment usernane, and i have done it, i did use a if function and exit sub.
Thank you so much.
This comment was minimized by the moderator on the site
Hello - How can I include cell data in the email "cc" field?
This comment was minimized by the moderator on the site
Hi Brent,
Supposing you want to include the value in cell a7 in the email "cc" field, please try the below VBA.

Private Sub Workbook_AfterSave(ByVal Success As Boolean)

'Updated by Extendoffice 20200628

Dim xOutApp As Object

Dim xMailItem As Object

Dim xName As String

On Error Resume Next

Set xOutApp = CreateObject("Outlook.Application")

Set xMailItem = xOutApp.CreateItem(0)

xName = ActiveWorkbook.FullName

With xMailItem

.To = "Email Address"

.CC = Range("a7").Value


.Subject = "The workbook has been saved"

.Body = "Hi," & Chr(13) & Chr(13) & "File is now updated."

.Attachments.Add xName

.Display

'.send

End With

Set xMailItem = Nothing

Set xOutApp = Nothing

End Sub
This comment was minimized by the moderator on the site
Hi! Thanks a lot for this guideline :-) I would like to do something more in this code - send an email based on the countries. It means that I have to create commands with if and select. Right? I have already delete the attachment from email. I would like to add the link with path into folder instead. But when macro run, command is not valid :-(
I appreciate each help how to add it there.
This comment was minimized by the moderator on the site
Is there a way to have the automated email be auto encrypted?
This comment was minimized by the moderator on the site
Hi Mike,
Sorry can't help to solve this problem. Thank you for your comment.
This comment was minimized by the moderator on the site
How would this be handled for an Office 365 document. It is automatically saving.
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