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How to send an email through Outlook when workbook is saved in Excel?

Author Siluvia Last modified

This guide demonstrates how to automatically send an email through Outlook whenever a specific workbook is saved in Excel. By using a simple VBA code, you can ensure that updates to your workbook are shared seamlessly.

Send an email through Outlook when workbook is saved with VBA code

Send an email through Outlook when workbook is saved with VBA code

For sending an email through Outlook when the workbook is saved in Excel, please do as follows.

1. First, save the workbook as an Excel Macro-Enabled Workbook. Click File > Save As. In the Save As dialog box, choose a folder to save the workbook, enter a name in the File name box, select Excel Macro-Enabled Workbook from the Save as type drop-down list, and then click the Save button. See screenshot:

A screenshot showing how to save a workbook as an Excel Macro-Enabled Workbook

2. Open the Excel Macro-Enabled Workbook you have saved just now, press the Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window.

2. In the Microsoft Visual Basic for Applications window, please double click ThisWorkbook in the left bar, then copy and paste the below VBA code into the ThisWorkbook code window. See screenshot:

VBA code: Send email when workbook is saved

Private Sub Workbook_AfterSave(ByVal Success As Boolean)
'Updated by Extendoffice 20181102
    Dim xOutApp As Object
    Dim xMailItem As Object
    Dim xName As String
    On Error Resume Next
    Set xOutApp = CreateObject("Outlook.Application")
    Set xMailItem = xOutApp.CreateItem(0)
    xName = ActiveWorkbook.FullName
    With xMailItem
        .To = "Email Address"
        .CC = ""
        .Subject = "The workbook has been saved"
        .Body = "Hi," & Chr(13) & Chr(13) & "File is now updated."
        .Attachments.Add xName
        .Display
       '.send
    End With
    Set xMailItem = Nothing
    Set xOutApp = Nothing
End Sub

Note: Replace Email Address with the recipient's email address in the line .To = "Email Address". Modify the Cc, Subject and Body fields in the VBA code as needed.

A screenshot of VBA code entered into the ThisWorkbook code window

3. Press the Alt + Q keys simultaneously to close the Microsoft Visual Basic for Applications window.

From now on, whenever you update and save the workbook, an email will be automatically created with the updated workbook attached. Please click the Send button to send the email. See screenshot:

A screenshot of an automatically created email with a workbook attached in Outlook

Note: This VBA code works only if you use Outlook as your email program.

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