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How to send email reminder or notification if workbook is updated in Excel?

Author Siluvia Last modified

In some cases, you may need to trigger an email notification to a specified recipient if there are data updated in the workbook you have sent. This article will show you a method to achieve it.

Send email reminder or notification if workbook is updated with VBA code

Send email reminder or notification if workbook is updated with VBA code

Please do as follows to send email reminder or notification if the workbook is updated.

1. In the workbook, open a specified worksheet you will send email notification based on the updated data inside.

2. Right-click the sheet tab, and select View Code from the right clicking menu. See screenshot:

A screenshot of selecting View Code from the right-click menu on an Excel sheet tab

2. In the Microsoft Visual Basic for Applications window, copy and paste the following code into the code window. See screenshot:

VBA code: Send email reminder or notification if workbook is updated

Private Sub Worksheet_Change(ByVal Target As Range)
'Updated by Extendoffice 2017/9/14
    Dim xOutApp As Object
    Dim xMailItem As Object
    Dim xName As String
    Dim xYesOrNo As Integer
    On Error Resume Next
    Set xOutApp = CreateObject("Outlook.Application")
    Set xMailItem = xOutApp.CreateItem(0)
    xYesOrNo = MsgBox("Want to attach updated workbook in email?", vbInformation + vbYesNo, "KuTools For Excel")
    If xYesOrNo = 6 Then ActiveWorkbook.Save
    If xYesOrNo = 6 Then xName = ActiveWorkbook.FullName
    With xMailItem
        .To = "Email Address"
        .cc = ""
        .Subject = "email notification test"
        .Body = "Hi," & Chr(13) & Chr(13) & "File is now updated."
        If xYesOrNo = 6 Then .Attachments.Add xName
        .Display
    End With
    xMailItem = Nothing
    xOutApp = Nothing
End Sub

Note: Replace the Email Address with the recipient email address in line .To = "Email Address". And change the Cc, Subject as well as body fields in the VBA code as you need.

3. Press the Alt + Q keys to close the Microsoft Visual Basic for Applications window.

4. After editing a cell in the worksheet, a Kutools for Excel dialog box will pop up as below screenshot shown. If you want to attach the updated workbook in the email, please click the Yes button. If not, click the No button.

A screenshot of the Kutools for Excel prompt to attach an updated workbook in the email notification

5. Then an email is created automatically, with or without the updated workbook attached. All specified fields are included in the email. Please click the Send button to send it.

A screenshot of an automatically generated email with workbook attachment in Excel

Note: The VBA code is only working when you use Outlook as your email program.

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