Log in  \/ 
x
or
x
x
Register  \/ 
x

or

How to send email if a certain cell is modified in Excel?

This article is talking about sending email through Outlook if any cell in a certain range is modified in Excel.

Send email if cell in a certain range is modified with VBA code

Office Tab Enable Tabbed Editing and Browsing in Office, and Make Your Work Much Easier...
Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%
  • Reuse Anything: Add the most used or complex formulas, charts and anything else to your favorites, and quickly reuse them in the future.
  • More than 20 text features: Extract Number from Text String; Extract or Remove Part of Texts; Convert Numbers and Currencies to English Words.
  • Merge Tools: Multiple Workbooks and Sheets into One; Merge Multiple Cells/Rows/Columns Without Losing Data; Merge Duplicate Rows and Sum.
  • Split Tools: Split Data into Multiple Sheets Based on Value; One Workbook to Multiple Excel, PDF or CSV Files; One Column to Multiple Columns.
  • Paste Skipping Hidden/Filtered Rows; Count And Sum by Background Color; Send Personalized Emails to Multiple Recipients in Bulk.
  • Super Filter: Create advanced filter schemes and apply to any sheets; Sort by week, day, frequency and more; Filter by bold, formulas, comment...
  • More than 300 powerful features; Works with Office 2007-2019 and 365; Supports all languages; Easy deploying in your enterprise or organization.

Send email if cell in a certain range is modified with VBA code

If you need to create a new email automatically with active workbook attached when cells in range A2:E11 are modified in a certain worksheet, the following VBA code can help you.

1. In the worksheet which you need to send email based on its modified cell in a certain range, right-click the sheet tab and then click the View Code from the context menu. See screenshot:

2. In the popping up Microsoft Visual Basic for Applications window, please copy and paste below VBA code into the Code window.

VBA code: Send email if cell in a specified range is modified in Excel

Private Sub Worksheet_Change(ByVal Target As Range)
'Updated by Extendoffice 2017/9/12
    Dim xRgSel As Range
    Dim xOutApp As Object
    Dim xMailItem As Object
    Dim xMailBody As String
    On Error Resume Next
    Application.ScreenUpdating = False
    Application.DisplayAlerts = False
    Set xRg = Range("A2:E11")
    Set xRgSel = Intersect(Target, xRg)
    ActiveWorkbook.Save
    If Not xRgSel Is Nothing Then
        Set xOutApp = CreateObject("Outlook.Application")
        Set xMailItem = xOutApp.CreateItem(0)
        xMailBody = "Cell(s) " & xRgSel.Address(False, False) & _
            " in the worksheet '" & Me.Name & "' were modified on " & _
            Format$(Now, "mm/dd/yyyy") & " at " & Format$(Now, "hh:mm:ss") & _
            " by " & Environ$("username") & "."

        With xMailItem
            .To = "Email Address"
            .Subject = "Worksheet modified in " & ThisWorkbook.FullName
            .Body = xMailBody
            .Attachments.Add (ThisWorkbook.FullName)
            .Display
        End With
        Set xRgSel = Nothing
        Set xOutApp = Nothing
        Set xMailItem = Nothing
    End If
    Application.DisplayAlerts = True
    Application.ScreenUpdating = True
End Sub

Notes:

1). In the code, A2:E11 is the range you will send email based on.

2). Please change the email body as you need in xMailBody line in the code.

3). Replace the Email Address with the recipient email address in line .To = "Email Address".

4). Change the email subject in line .Subject = "Worksheet modified in " & ThisWorkbook.FullName.

3. Press the Alt + Q keys simultaneously to close the Microsoft Visual Basic for Applications window.

From now on, any cell in range A2:E11 is modified, a new email will be created with the updated workbook attached. And all specified fields such as subject, recipient and email body will be listed in the email. Please send the email.

Note: The VBA code is only working when you use Outlook as your email program.

Related articles:

The Best Office Productivity Tools

Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by 80%

  • Reuse: Quickly insert complex formulas, charts and anything that you have used before; Encrypt Cells with password; Create Mailing List and send emails...
  • Super Formula Bar (easily edit multiple lines of text and formula); Reading Layout (easily read and edit large numbers of cells); Paste to Filtered Range...
  • Merge Cells/Rows/Columns without losing Data; Split Cells Content; Combine Duplicate Rows/Columns... Prevent Duplicate Cells; Compare Ranges...
  • Select Duplicate or Unique Rows; Select Blank Rows (all cells are empty); Super Find and Fuzzy Find in Many Workbooks; Random Select...
  • Exact Copy Multiple Cells without changing formula reference; Auto Create References to Multiple Sheets; Insert Bullets, Check Boxes and more...
  • Extract Text, Add Text, Remove by Position, Remove Space; Create and Print Paging Subtotals; Convert Between Cells Content and Comments...
  • Super Filter (save and apply filter schemes to other sheets); Advanced Sort by month/week/day, frequency and more; Special Filter by bold, italic...
  • Combine Workbooks and WorkSheets; Merge Tables based on key columns; Split Data into Multiple Sheets; Batch Convert xls, xlsx and PDF...
  • More than 300 powerful features. Supports Office/Excel 2007-2019 and 365. Supports all languages. Easy deploying in your enterprise or organization. Full features 30-day free trial. 60-day money back guarantee.
kte tab 201905

Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier

  • Enable tabbed editing and reading in Word, Excel, PowerPoint, Publisher, Access, Visio and Project.
  • Open and create multiple documents in new tabs of the same window, rather than in new windows.
  • Increases your productivity by 50%, and reduces hundreds of mouse clicks for you every day!
officetab bottom
Say something here...
symbols left.
You are guest
or post as a guest, but your post won't be published automatically.
Loading comment... The comment will be refreshed after 00:00.
  • To post as a guest, your comment is unpublished.
    james2706 · 7 months ago
    Hello. How do I modify the code so that an e-mail is sent to another e-mail address if another range of cells is edited?
    • To post as a guest, your comment is unpublished.
      joseph · 6 months ago
      Any help on this request? I am having same issue. I want to add multiple email address per row, but when I change one row, the entire worksheet changes. How can I limit the changes only to one row?
      • To post as a guest, your comment is unpublished.
        Pawel · 2 months ago
        Edit linie:
        1). In the code, A2:E11 is the range you will send email based on.
        and
        3). Replace the Email Address with the recipient email address in line .To = "Email Address".

        Works fine.
  • To post as a guest, your comment is unpublished.
    Ioana · 1 years ago
    hi; is there a way to change text displayed using information from other cells (from first row and first column)? for example, if I change cell K15, I want to include in the message info on cells A15 and K1? what should I change in the code? thank you very much
  • To post as a guest, your comment is unpublished.
    jimmy@globeways.com · 1 years ago
    I have tried above VBA code: Send email if cell in a specified range is modified in Excel. This VBA works for me except sending email. When the data is modified in the given range an email is automatically generated with modified cell details. However, the email is not automatically sending to the recipient and the user has to click send button in the email. What I am looking here is, the email has to send to the recipients automatically when it is generated. Please help me to provide a code for this. Many thanks
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi Jimmy Joseph,
      Please replace the line ".Display" with ".Send". Hope I can help. Thanks for commenting.
  • To post as a guest, your comment is unpublished.
    sagar · 1 years ago
    if i have to send that entire row then?
  • To post as a guest, your comment is unpublished.
    Brad · 1 years ago
    Great information.
    Question regarding the information that can be added to the email.
    Using your example above....

    If you had a value in F4, how would you include the F4 Value in the email that was generated when D4 was modified??
  • To post as a guest, your comment is unpublished.
    Sonu · 1 years ago
    If i want to send the cell value instead of the address..then what shall I change in the code?
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi,
      You can try the below VBA code.

      Private Sub Worksheet_Change(ByVal Target As Range)
      Dim xRgSel As Range
      Dim xOutApp As Object
      Dim xMailItem As Object
      Dim xMailBody As String
      On Error Resume Next
      Application.ScreenUpdating = False
      Application.DisplayAlerts = False
      Set xRg = Range("A2:E11")
      Set xRgSel = Intersect(Target, xRg)
      ActiveWorkbook.Save
      If Not xRgSel Is Nothing Then
      Set xOutApp = CreateObject("Outlook.Application")
      Set xMailItem = xOutApp.CreateItem(0)
      xMailBody = "Cell(s) " & xRgSel.Address(False, False) & _
      xRgSel.Value & _
      " in the worksheet '" & Me.Name & "' were modified on " & _
      Format$(Now, "mm/dd/yyyy") & " at " & Format$(Now, "hh:mm:ss") & _
      " by " & Environ$("username") & "."

      With xMailItem
      .To = "Email Address"
      .Subject = "Worksheet modified in " & ThisWorkbook.FullName
      .Body = xMailBody
      .Attachments.Add (ThisWorkbook.FullName)
      .Display
      End With
      Set xRgSel = Nothing
      Set xOutApp = Nothing
      Set xMailItem = Nothing
      End If
      Application.DisplayAlerts = True
      Application.ScreenUpdating = True
      End Sub
  • To post as a guest, your comment is unpublished.
    Mahadev · 1 years ago
    Dear Admin,


    I need your help,



    I have an excel to monitor daily work done details by our worker from the field, so is this possible to trigger a mail from excel sheet if that guy failed to update the data in that excel sheet on given time.
    • To post as a guest, your comment is unpublished.
      crystal · 1 years ago
      Hi,
      Can't help with this.
  • To post as a guest, your comment is unpublished.
    sjones · 1 years ago
    I was able to create the macro, however I'm having a problem. I would like to automatically send an email when a cell reaches a certain threshold. The cell is a formula. When the calculation sum goes below the said threshold it doesn't do anything; however, if I type directly into the cell it will process the macro as planned. Does the formula mess up the macro?
  • To post as a guest, your comment is unpublished.
    pakxrohn@gmail.com · 2 years ago
    I am stuck in below VB code. I am trying to get email notification to the user where the data has been changed. Email is working but when I make any change email initiated at once but I want email when excel sheet is saved and closed after making all the changes to all users who impacted. Also this should be working for any of the sheets in entire excel workbook.

    Please help...

    Private Sub Workbook_BeforeSave(ByVal SaveAsUI As Boolean, Cancel As Boolean)

    '****Declaration of objects and variables******

    Dim xRgSel As Range Dim xOutApp As Object Dim xMailItem As Object Dim xMailBody As String Dim mailTo As String

    On Error Resume Next

    Sheets("TargetSheet").Range("TargetRange").Select

    Application.ScreenUpdating = False Application.DisplayAlerts = False

    'Set xRg = Range("A" & Rows.Count).End(xlUp).Row

    Set xRg = Range("A2:DA1000")
    Set xRgSel = Intersect(Target, xRg)


    ActiveWorkbook.Save
    '**********Outlook Application Opening***********

    If Not xRgSel Is Nothing Then

    Set xOutApp = CreateObject("Outlook.Application")
    Set xMailItem = xOutApp.CreateItem(0)

    xMailBody = "Cell(s) " & xRgSel.Address(False, False) & _
    " in the worksheet '" & Me.Name & "' were modified on " & _
    Format$(Now, "mm/dd/yyyy") & " at " & Format$(Now, "hh:mm:ss") & _
    " by " & Environ$("username") & "."
    '***********Finding recipient List************

    If Cells(xRgSel.Row, "A").Value = "Pankaj" Then

    mailTo = "pank12***@gmail.com"

    End If

    If Cells(xRgSel.Row, "A").Value = "Nitin" Then

    mailTo = "pank****@gmail.com"

    End If

    If Cells(xRgSel.Row, "A").Value = "Chandan" Then

    mailTo = "pakxro**@gmail.com"

    End If
    '*************Email composing*************

    With xMailItem

    .To = mailTo
    .Subject = "Worksheet modified in " & ThisWorkbook.FullName
    .Body = xMailBody
    '.Attachments.Add (ThisWorkbook.FullName)
    .Display

    End With

    Set xRgSel = Nothing
    Set xOutApp = Nothing
    Set xMailItem = Nothing

    End If

    Application.DisplayAlerts = True
    Application.ScreenUpdating = True
    End Sub